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Full text of "University of Massachusetts Board of Trustees records, 1836-2010"

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150-2-38. NO. 1214-F3 



OMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 

EXTENSION SERVICE 

January 18, 1938, 10:00 A.M., Boston City Club 

Chairman, Trustee Chandler 

PRESENT: Trustees Chandler, Mrs. McNamara, 
Dewey, Griggs, Bartlett, Buttrick, 
President Baker, also Munson, Pray. 

Director Munson presented a report of the 
activities of the Extension Service during the preceding 
year, speaking particularly of progress in developing 
leadership on the part of groups served by the service 
and progress under the agricultural conservation program 
of the Federal Government. 

This report will be printed as a separate 
bulletin of the Extension Service and will be available 
in the near future. It was 

VOTED: To accept the report of the Director. 

The meeting adjourned at 11:00 A.M. 



901 









Report of 
Director 







^Acting Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 
EXPERIMENT STATION 
January 18, 1958, 11:00 A.M., Boston City Club 
Chairman. Trustee Buttrick 



PRESENT: 



Trustees Buttrick, Mrs. McNamara 
Bartlett, Whitmore, Commissioner 
Casey, President Baker, also 
Sievers, Pray. 



902 



COMMITTEE 



Report of 
Director 



Kappa Sigma 
Option 



THE MASSACHUSETTS STATE COLLEGE 

Director Sievers presented a report of the 
activities of the Experiment Station during the pre- 
ceding year. For the information of Trustees present, 
he reviewed the set-up of the various control services 
and other services of the Experiment Station, paying 
particular attention to research made possible under 
the Lang Fund. 

The report of the Director will soon be avail 
able in printed form as a bulletin of the Experiment 
Station. It was 

VOTED : To accept the report of the Director. 

The meeting adjourned at 12 noon. 



Acting Secretary 




MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 

BUILDINGS AND GROUNDS 

January 18, 1938, 1:50 P.m., Boston City Club 

Chairman, Trustee Whitrnore 

PRESENT: Trustees Whitrnore, Monahan, Casey, 

Buttrick, Chandler, President Baker, 
also Dean Mac rimer, Treasurer Kenney, 
Mr. Pray. 

President Baker presented a formal applica- 
tion of the Gamma Delta Chapter of Kappa Sigma 
fraternity for a two years 1 option on a building lot 



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150-2-38. NO. T214-B 



OMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

on the Campus designated as lot "G" on Louisa Baker 

tract. Following discussion, it was 

VOTED: To recommend to the Board of Trustees 
that a two years 1 option on a building 
lot on the Campus designated as lot 
!, G !t on the Louisa Baker tract be 
granted to Gamma Delta Chapter of 
Kappa Sigma Fraternity and further 
that the price of the lot be fixed at 
$1,000, and further, that if this 
Fraternity exercises the right of 
option, the deed, which must meet with 
the approval of the Attorney General, 
shall include the usual recovery clause. 

President Baker next requested authority to 

proceed in the matter of exchange of a three acre strip 

of land now belonging to the Waltham Field Station for 

a piece of three acres of land privately owned which 

would be a favorable addition to the present station 

holdings. Following examination of a plat of the area, 

it was 

VOTED : To recommend to the Board of 

Trustees that President Baker and 
Treasurer Kenney be authorized to 
submit this proposal as to exchange 
to the office of the Attorney 
General, if that is necessary, or, 
if necessary to proceed with the 
preparation of a deed to be sub- 
mitted to the Attorney General T s 
Office to be exchanged for a deed 
for an ecjuai area of land now 
privately owned. 

This vote followed a prior action of August 

20, 1957 at which time the Trustee Committee on 

Buildingx and Grounds authorized Director Sievers and 

Professor Koon to make further investigation of this 

matter. 



Waltham Field 
Station -> 
Exchange of 
land 






904 



COMMITTEE 



Treasurers 
Report 



D. K. Bangs 
Fund 



THE MASSACHUSETTS STATE COLLEGE 

President Baker reported progress ana plans 
for rebuilding the burned young stock barn and also 
gave a brief summary of the Budget Commissioners 
decision concerning building askings in the present 
budget. 

The meeting adjourned at 2:10 P.M. 





Acting Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 

January 18, 1938, 2:10 P.M., Boston City Club 

Chairman, Trustee Chandler 

PRESENT : Trustees Chandler, Buttrick, Casey, 
?/hitmore, Monahan, President Baker, 
also Dean Machmer, Treasurer Kenney, 
Mr. Pray. 

Treasurer Kenney presented a brief summary of 
the financial statement as of November 30, 1937. 

Treasurer Kenney reported briefly on invest- 
ments and submitted an outline of the Auditor T s 
comments on same. 

The Treasurer askea for authorization to 
transfer $305 from the D. K. Bangs Fund to the Mary 
Robinson Fund, a sum which was transferred to the Bangs 
Fund in 1923 from the Robinson Fund. Following a 
suggestion from Trustee Whitmore that interest also be 

transferred, it was 



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iso-2-na. no. npA4-B 



& 



THE MASSACHUSETTS STATE COLLEGE 

VOTED : To authorize the transfer of $505 and 
interest at average rate earned by 
Mary Robinson Fund since 1923 from 
the D. K. Bangs Fund to the Mary 
Robinson Fund ana to cancel the action 
of the Trustee Committee on Finance 
of January 4, 1923. 

Following some discussion of the Auditor T s 

criticisms of use of income from Trust Funds, it was 

VOTED : To recommend that the income, both 

future and accumulated, of the D. K. 
Bangs Fund be administered at the 
discretion of the administrative 
officers of the College either for 
loans or for scholarships. 

President Baker then reported briefly on the 
present status of Federal projects on the Campus. 

The Treasurer then moved the following action 

and, it was 

VOTED : That the following changes of invest- 
ment authorized by the Finance 
Committee made in the agency fund 
held by Springfield Safe Deposit and 
Trust Company under agreement dated 
January 22, 1937 be approved, rati- 
fied and confirmed: 

Sales and Calls 



905 



22 rights New York Central R.R. 

8M Brown Co. C/D 5js 1946 

1M Union Elec. Light & PoYfer 5s 

1957 
30 shrs. Amherst Water Co. 6% 

cum.pfd. 
4M Northern New ¥ork Utilities 

6s 1943 
4M Federal Land Bank 4s 1957 



15.69 
7,175.50 
1,037.30 

2,998.20 

4,119.14 
3,999.29 






Investment 
Committee 



Sale of 
Stocks 



19,335.12 



906 



COMMITTEE 



Student 

Aid 



Woods Hole 
Scnolarship 



THE MASSACHUSETTS STATE COLLEGE 



Light 



Purcha ses 
4ts 1981 



3|s 1966 

4is 1981 



1956 

4is 



Perm. Power & 
2M Bethlehem Steel w 4 
2M Penn. Power & Light 
21 Pennsylvania Co. 4s 1963 
3M Carolina Power & Light 5s 
3M Cleveland Union Terminat 

1977 

2M Republic Steel Corp. 4§s 1956 
21 Wilson & Co. 4s 1955 
2M Youngs town Sheet & Tube 4s 1961 
2M Central Pacific fiy. 4s 1949 
$50. scrio Prudence Securities 

Corp. 5£s 1961 _j 

Exchange 

7M C/D Prudence Co. Coll. Tr. 

5§s 1961 30$ paid for 
$3800. Prudence Sec. Corp. Coll. 

Tr. reg. cum. Inc. A 

5§s 1961 
$50. scrip Prudence Securities 

Corp. 5|s 1961 
Cash 



1,010.39 
1,897.92 
2,020.63 
2,005.42 
2,798.04 
2,768.04 

1,645.42 
1,945.42 
1,935.42 
1,890.56 
34.70 
_ 19,951.96 



I 



£ 



3,283.00 
2,280.00 

1.00 






1,050.00 

Following recommendation of the Treasurer, 

it was also 

VOTED : That the withdrawal of the sum of 

Nine Hundred Thirty-one dollars and 
77 cents (931.77) from the agency 
fund held by the Springfield Safe 
Deposit and Trust Company under 
agreement dated January 22, 1937, 
be approved, ratified and confirmed. 

Upon request from the President, it was 

VOTED: To authorize the President to expend 
the appropriation of $5,000 for aid 
to certain students during the year 
beginning December 1, 1937. 



I 



Upon the recommendation of the President, 



it was 



VOTED : That the Woods Hole Scholarship of 
$75 to be paid from Trust Funds be 
made a continuous award. 



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OMMITTEE 



150-2-3B. NO. T2I4-B 



! 



THE MASSACHUSETTS STATE COLLEGE 

President BaKer then, outlined plans for 

celebration of the seventy-fifth birthday of the 

College and presented a tentative budget of $1,000. 

Following discussion, it was 

VOTED: To authorize the President and Treasurer 
to expend up to $1,000 in arranging a 
year f s celebration of the Diamond 
Jubilee of the College, the sum to be 
spent approximately as outlined in the 
proposed budget. 

Continuing a similar action taken at a 

special meeting of the Board of Trustees in Amherst on 

May 28, 1937, it was 

VOTED: That there be appropriated from the 
income of the Burnham, Wheeler and 
Sessions Funds a sum not to exceed 
$400 to be available for the use of 
the President at his discretion during 
the period from this date to the date 
of the semi-annual meeting of the 
Board at Amherst at Commencement, 
1958, for such purposes as he may 
deem to be in the interest of the 
College. 

The meeting was adjourned at 3:00 P.M. 



■. 

/ 




Acting Secretary 



Diamond 
Jubilee 
Celebration 



.burnham 
Wheeler & 
Sessions Funds 



908 



COMMITTEE 



Resignations 



New Appoint- 
ments 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 

FACULTY & PROGRAM OF STUDY 

January 18, 1938, 3:10 P.M., Boston City Club 

Chairman, Trustee Dewey 

PREbENT : Trustees Griggs, Dewey, Monahan, 
Mrs. McNamara, Rear don, Chandler, 
President Baker, also Dean Machmer, 
Mr. Pray. 

The President reported the following resigna- 
tions, appointments and promotions: 

As all new appointments and promotions have 
been acted upon by Committees and the Board, this is 
merely a report on personnel changes for the past year, 



Rudolph 0. Monosmitn, Instructor in Horticulture, 

August 31, 1337 
James C. Hillier, Instructor in Animal Husbandry, 

September 20, 1937 
Kenneth C. MacArthur, Assistant Professor of Rural 

Sociology, October 31, 1937 
Howard Bidwell, Chief Engineer, Power Plant, January 

31, 1938 

New Appointments, 

Ralph A. Arnold, Laboratory Assistant in Forestry, 

September 1, 1937, $1,140 
Kathleen Callahan, Instructor in Physical Education, 

September 1, 1937, $1,620 
Clyde W. Dow, Instructor in English, September 1, 1937, 

$1,620 
Joseph F. Haucii, Instructor in Agricultural Economics 

& Farm Management, September 1, 1937, $1,620 
Nelson P. Stevens, Instructor in Chemistry, September 1 

1937, $1,620 
John L. Sullivan, Laboratory Assistant in Chemistry, 

September 1, 1937, $1,140 
Emil J. Tramposch, Instructor in Horticulture, 

September 1, 1937, $1,620 
Allen E. Andersen, Assistant Professor of Agricultural 

Engineering, September 15, 1937, $2,220 
Charles N. DuBois, Instructor in English, November 11, 

1937, $1,620 
M. E. Ensminger, Assistant Professor of animal 

Husbandry, November 22, 1937, $2,220 



IOMMITTEE 



lSO-2-nB. NO. 1214-B 



THE MASSACHUSETTS STATE COLLEGE 

Promotions 

R. H- Barrett, Professor of Agricultural Economics & 
Farm Management from Assistant Professor 

G. A. Marston, Assistant Professor of Mathematics from 
Instructor 

R. C. Packard, Assistant Professor of Bacteriology from 
Vocational Instructor 

R. E. Torrey, Professor of Botany from Associate 
Professor 

F. S. Troy, Assistant Professor of English from In- 
structor 

President BaKer next presented recommendations 
coricerning leaves of absence for professional improve- 
ment for four members of the staff. For the information 
of the Committee, President Baker outlined regulations 
governing the practice of allowing leaves for pro- 
fessional improvement. Following discussion, it was 

VOTED: To recommend to the Board of Trustees 
that Miss Mary E. Garvey, Assistant 
Professor of Bacteriology, be granted 
leave for professional improvement 
during the college year 1958-39 on the 
basis of full salary for one-half of the 
year or one-half salary for the full 
year. 

It was 

VOTED : To recommend to tne Board of Trustees 
that Professor William R. Cole, Ex- 
tension Specialist in Horticultural 
Manufactures, be granted leave of 
absence for six months at full pay 
for professional improvement during 
the year 1958-29. 

It was 

VOTED: To recommend to the Board that Dr. 

Clarence E. Gordon, Head of the Divi- 
sion of Physical and Biological 
Sciences, be granted leave for pro- 
fessional improvement for the summer 
of 1938 and with full pay for the 
succeeding first semester of the 
college year. 



909 






Promotions 



Miss Garvey 
Leave of 
Absence 



Cole - Leave 
of Absence 



Gordon - 
Leave of 
Absence 



910 



COMMITTEE 



Davis - Leave 
of Absence 



Nevf Courses 



Federal 
Employees 



THE MASSACHUSETTS STATE COLLEGE 

It was 

VOTED: To recommend to the Board that 

Arnold M. Davis, Assistant Extension 
Horticulturist, be given leave for 
professional improvement between tne 
dates of April 20 and June 1 next 
at full pay. 

President Baker then submitted a list of 

eleven new courses recommended by the Faculty Course of 

Study Committee and the President. Upon inquiry, it 

was shown that these courses do not represent a new 

departure into subject matter fields other than those 

already taught, but rather supplement present offerings. 

Following some discussion, it was 

VOTED: To recommend to the Board that the 
following courses be added to the 
curriculum of the divisions involved: 

Horticultural Manufactures 91 — Examination of 

Food Products 
Political Science 62. II. — The Elements of 

Public Administration 
Political Science 63. II - — Municipal Government 

and Administration 
Political Sc ience 93. I. — Seminar 
Political Science 94. II. — Seminar 
Mathematics, Summer Surveying Practice 
Mathematics 81. Structures 
Physiology 77. I. — General Physiology 
Physics 58. II. — Elements of Photography 
Physical Education 41. I. — Winter Sports 
Physical Education 42. II. — Water Sports 

President Baker then asked authorization to 

list employees of the United States Department of 

Agriculture stationed at the College as adjunct 

assistant professors or adjunct professors depending 

upon their salaries, in the College catalogue with the 



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OMMITTEE 



150-2-38. NO. 1214-B 



I 



THE MASSACHUSETTS STATE COLLEGE 

understanding that there is to be no official 
connection between these men and the College except 
insofar as arrangements already referred to provide 
for office space, etc. The President pointed out that 
this listing will be of advantage both to the indivi- 
duals concerned in giving them more definite pro- 
fessional standing at the College and to the College 
in strengthening its social and professional activities 
It was 

VOTED : To recommend that the President be 
authorized to indicate special 
Federal employees at the College 
in the catalogue of tne College as 
adjunct assistant professors or 
adjunct professors depending upon 
their salaries. 

President Baker next presented plans for re- 
organization of several departments. Following 
discussion and upon the recommendation of the President 
and the faculty administrative group, it was 

VOTED: To recommend to the Board that Geology 
and Zoology be separated and there be 
established in place of the department 
of Geology and Zoology, a Department 
of Geology and Mineralogy, with Dr. 
Clarence E. Gordon as Head of the De- 
partment, and furthermore that Zoology 
be combined with Entomology in a de- 
partment to be known as a Department 
of Zoology and Entomology, with Dr. 
C. P. Alexander as head. 

President Baker next presented a proposal to 
reorganize the Departments of Mathematics and Civil 
Engineering and the Department of Agricultural En- 
gineering, as a result of a study of the situation made 
with authority of the Board of Trustees. Following 



911 






Geology - 

Zoology 

Separated 



912 



COMMITTEE 



Mathematics & 
Civil Engi- 
neering - Re- 
organization 



Olericulture - 
Graduate Work 



THE MASSACHUSETTS STATE COLLEGE 



discussion, it was 

VOTED: To recommend that the phrase "and civil 
engineering" be dropped from the name 
of the Department of Mathematics and 
Civil Engineering, to leave the name 
simply the Department of Mathematics. 
Further, that the name of the Depart- 
ment of Agricultural Engineering be 
changed to the Department of Engineer- 
ing in the Division of Physical and 
Biological Sciences. That the work in 
Civil Engineering which has been given 
in the Department of Mathematics and 
Civil Engineering for the past forty 
years be transferred to this new De- 
partment of Engineering. That the work 
in Civil Engineering now given in the 
Department of Landscape Architecture 
be transferred to the proposed Depart- 
ment of Engineering beginning with the 
school year 1939-40. Further, that the 
courses now taught in the Department of 
Agricultural Engineering shall be con- 
tinued to serve the needs of students 
in the Divisions of Agriculture and 
Horticulture, except insofar as general 
courses in Civil Engineering as now 
taught in the Department of Mathematics 
and Civil Engineering may meet the needs 
of all students in divisions which 
either require Civil Engineering or 
allow students to meet Engineering 
subjects. Further, that Professor C. I. 
Gunness be made head of the new Depart- 
ment of Engineering. 

President Baker then submitted a recommenda- 
tion of Director Sievers of the Graduate School backed 
by recommendations from the Department of Olericulture 
and the Division of Horticulture that the Department of 
Olericulture be authorized to offer graduate work to 
satisfy requirements for a major for advanced degrees. 
Following discussion, it was 



\ 



MMITTEE 



150-2-38. NO. 3214-B 



THE MASSACHUSETTS STATE COLLEGE 

VOTED : To recommend to the Board that be- 
ginning with the college year for 
September 1938, the Department of 
Olericulture be authorized to offer 
graduate work to satisfy require- 
ments for a major for advanced degrees. 

The Committee then turned to consideration of 
the A. B. degree and heard Ralph F. Taber, a representa- 
tive of the Alumni body, who presented the Alumni view 
point upon this question. Mr. Taber f s prepared state- 
ment was as follows: 

"The greatest pressure for the granting of the A.B. 
degree has come from the student body. The outstanding 
reasons given for the desire for the degree by the stu- 
dents have probably been that holders of the A.B. degree 
receive more favorable consideration when applying for 
teaching positions and when seeking advanced degrees in 
certain fields. 



"The attitude of the Alumni Association 
favor of granting of this additional 
needs of the State as evidenced by 
it seem desirable. 



has been 
degree when the 
a real demand made 



in 



"In support of the students 1 claim, it is a fact 
that while there are a substantial number of Massa- 
chusetts State graduates who are occupying responsible 
positions in Massachusetts schools, it has furnished a 
lower percent of teachers to the high schools of the 
State than have the land grant colleges of any other 
state. 

"As against this, private institutions provide a 
higher percent of the teachers in Massachusetts junior 
high schools than in most other states and a higher per- 
cent of the senior high school teachers than any other 
state. Also as a source of supply for elementary 
teachers Massachusetts Universities and State Teachers 
Colleges rank lower than other states while other 
school systems in other states provide double the 
average percent of teachers for Massachusetts schools. 
(U.S. average 10.8$, Mass. 21.2$). 

"While we know that Massachusetts stands a long way 
from the top in the percent of its high school graduates 
who attend college, Massachusetts State College has the 

smallest enrollment in proportion to tne population of 



913 



A. B. Degree 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

the state of any of the land grant institutions. It is 
at least an indication that student pressure for the 
A.B. degree may be justified. At present there are en- 
rolled in the land grant colleges of three other New 
England states tne following numbers of Massachusetts 
students: 



Maine 

New Hampshire 

Vermont 



219 
176 
IPS 

498 



Dr. Greenleaf of the Bureau of Education in Washington 
and his associates said that in their judgment it was 
only a question of time when the state college should 
give an A.B. degree and then at the proper time become 
a university. In fact both Dr. Greenleaf and his 
associates expressed surprise that this move had not 
already been made in this State." 

Dean Machmer read copies of letters received 
from members of the Trustee Committee as follows: 
From Trustees Dewey, Chandler, Griggs, Reardon, and 
Mrs. McNamara. In response to a question, Dean Macbmer 
asserted that institution of the A.B. degree will not 
increase the pressure for admission materially and 
President Baker concurred. 

Following protracted discussion, it was 

V OTED : To recommend that the matter of grant- 
ing the A.B. degree be laid on the 
table till a full meeting of the 
Board in September next. 

The meeting adjourned at 4:50 P.M. 



MtoW 




. _ Acting Secretary 



' 



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t 50-2-30. NO. 321 4-B 



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OMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



MIjuUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE 
January 27, 1938, 12M, Boston, Mass. 



PRESEI™ 1 



914- 



ou 



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Trustees Bar tie tt, Whitmore and 
Buttrick by appointment of Vice 
President Bowditch who is ill 
and unable to be present. 

Also, President Baker, Treasurer 
Kenney and Mr. Erickson. 

At a meeting of the Executive Committee of the 
Trustees, consideration was given to the application 
from Howard Bidwell for a hearing in the matter of his 
discharge as engineer at the Massachusetts State College. 
The Committee feels that they are familiar with Mr. 
Bidwell ! s views as he was given an opportunity to pre- 
sent his story to the sub-committee which held a hearing 
in Amherst on January 22, 1958. 

It was also pointed out that the Committee, by 
their action of last August, definitely delegated to 
Treasurer Kenney the duty to make a thorough investiga- 
tion and the power to take such action as he deemed best. 
Having placed full power in Mr. Kenney the committee 
now votes not to reopen the question and directed the 
acting chairman, Mr. Bartlett, to so notify Mr. Bidwell. 

After discussion of President Baker's pro- 
posal for the reorganization of the so-called service 
agencies of the campus which has been under considera- 
tion for several years, the committee 



Bidwell — 
Discharged 
as Engineer 



914-* 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



VOTED: That the three services be united under 

a superintendent of Grounds and Buildings 
and that Mr. Erickson be appointed to the 
position for six months with the under- 
standing that he is to report to the 
President previous to the June meeting 
of the Board. It is proposed to combine 
under a Buildings and Grounds Service 
(a) maintenance of grounds; (b) mainte- 
nance of buildings; (c) power, heat, 
light and repair shop; (d) central 
storage and delivery service. 




.Acting 
Secretary 



lOMMITTEE 



150-2-38. NO. n214-B 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF JOINT MEETING OF 

EXECUTIVE COMMITTEE AND FACULTY AND PROGRAM OF STUDY 

City Club, Boston, April 21, 1938, 12:30 P.M. 

PRESENT : Trustees Dewey, Griggs, McNamara, 
Malcolm, Reardon, Bowditch, 
Whitmore, Bartlett, President 
Baker, Mr. Hawley. (President 
HoY*res of State Teachers College, 
Hyannis, attended as a guest.) 

I. Satisfactory signs at north and south entrances to 
the Campus. 

The President presented, with his recommenda- 
tion, design for more satisfactory signs at the north 
and south entrances to the Campus. The present signs 
are small and old and not satisfactory. In view of the 
fact that this year is the 75th anniversary of the found- 
ing of the College, it was felt that more satisfactory 
signs should be erected. It was moved by Dr. Dewey, 
seconded by Commissioner Reardon and 

VOTED : That the Treasurer should be authorized 

to spend not to exceed $225.00 for the two 
signs, with the understanding that approxi- 
mately $65.00 of the amount is to cover 
labor by college employees and, therefore, 
not to be a direct cash outlay. 



Signs 



II. Position of Trustees in matter of effort of Alumni 
of the College to secure legislation which would 
allow building of dormitories on the Campus as 
self -liquidating projects. 

At the suggestion of the President, Mr. Louis 

W. Ross, who was architect on Thatcher Dormitory, and who 

represents the Alumni Committee, was invited in to explaih 



Dormitory 
Plans - 
Alumni 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

the plan of the Alumni to assist the College in secur- 
ing necessary dormitories. Mr. Ross outlined the plan 
of erecting dormitories as self-liquidating projects as 
carried out at a number of other institutions, partic- 
ularly, the University of Michigan, Michigan State 
College, Washington State College, and others. He sub- 
mitted the proposed bill, which has already been intro- 
duced in the Legislature which would authorize the set- 
ting up of a non-profit corporation made up of Alumni, 
the leasing by the Trustees of a site on the Campus not 
to exceed one acre for each building, and the turning of 
the building over to the College and the State when 
bonds are amortized, etc. After full discussion, and in 
view of action taken at a special meeting of the 
Trustees held at the Boston City Club on May 4, 1933, it 
was moved by Mr. Bartlett, seconded by Mr. Whitmore and 

VOTED : That the Executive Committee of the Board 
gives its approval for the securing of 
legislative authorization for leasing 
of land by the Trustees to an Alumni 
holding corporation. 

This motion was made with the understanding 

that all details as to buildings, location of buildings, 

operation, etc., should be worked out later by the 

Trustee Committee on Buildings and Grounds and the Full 

Board . 



15O-2-30. NO. T214-B 



JMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

III. Signing by the President of agreements with 

industrial and research organizations involving 
gifts of funds to the College for use by the 
Experiment Station and Graduate School for 
graduate fellowships. 

The President explained that for a number of 
years previous to his coming to the College in 1953, and 
in the years since 1935, the College has accepted funds 
from industrial and research organizations for coopera- 
tive studies of certain scientific problems by graduate 
students. He indicated his understanding of procedure 
which was in force before he came to the College, and 
the way in which cooperative research has been carried 
on under the protection of agreements which in every case 
are recommended to the President by the Director of the 
Experiment Station, He indicated that as a result of 
long practice and procedure he had signed these agree- 
ments without definite authority from the Board, though 
the agreements have always been reported to the Board. 
Attention was called to three agreements, signed within 
the last six months; namely, with Birds Eye Laboratories, 
$500.00; American Cynamid & Chemical Corporation, $350,00 
and Chocolate Froducts Company of Chicago, $375.00. 
After discussion, the Executive Committee recommended tha|t 
in the future all such agreements should be submitted 
either to the Committee or the Full Board before signa- 
ture by the President. 



917 



Industrial 
Fellowships 



COMMITTEE IV, 

Head Depart- 
ment 
Poultry 
Husbandry 



THE MASSACHUSETTS STATE COLLEGE 



Recommendation as to appointment of Dr. Raymond T 
Parkhurst to fill position to be vacated by 
Professor John Graham as Head of Department of 
Poultry Husbandry, 



I 



The President presented to the Trustee Committee 
on Faculty and Program of Study the recommendation of 
Professor V. A. Rice, Head of the Division of Agriculture 
it the College, for the appointment of Dr. Raymond T. 
Parkhurst to fill the position to be vacated by Professor 
ohn Graham upon his retirement on July 1st, as Head of 
the Department of Poultry Husbandry. Dr. Parkhurst was 
born and brought up in Massachusetts and was graduated 
from the Massachusetts Agricultural College in the class 
of 1919. He served as Poultry Extension Specialist at 
Iowa for a number of years was Head of the Department of 
Poultry Husbandry at the University of Idaho, where he 
received his Master's Degree in 1927. From 1927 to 1932, 
Dr. Parkhurst was Director of the National Institute of 
Poultry Husbandry of England and in 1932 received his 
Doctor f s Degree from the University of Edinburgh. For 
the past five years, Dr. Parkhurst has been in commercial 
work with the National Oil Products Company of Harrison, 
New Jersey, in charge of the technical service work of 
the Farm Feed Department. The President seconded the 
recommendation of Professor Rice and asked that Dr. Park- 
hurst be appointed as full Professor of Poultry Husbandry 
and Head of the Department of Poultry Husbandry to take 
effect July 1, 1938 and at the minimum salary of the grade 
nrhich is $3780.00. It was moved by Commissioner Reardon 



I 



I 



IHO-2-ne. NO. 3214-13 



OMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

seconded by Trustee Bowditch and 

VOTED : That Dr. Parkhurst be appointed as 
recommended. 

V, New courses and change proposed in freshman courses* 

The President outlined procedure followed in 
developing and presenting to the Trustees new courses in 
the various Divisions which is, briefly, as follows: 
A new course must originate within a Department. It is 
then recommended by the Department to the Faculty of the 
Division of which it is a part. If the Faculty of the 
Division passes the course favorably, it goes to the 
Faculty Course of Study Committee which is made up of 
representatives of all of the Divisions. If it is 
accepted by the Course of Study Committee, it is passed 
to the President with recommendations that the course 
be presented to the Trustee Committee on Faculty and Pro- 
gram of Study. Whenever there is question which in- 
volves more than one Division, the courses are presented 
to the full Faculty of the College. In view of the 
fact that proposed new courses in Economics do affect 
more than one Division, the courses were outlined brief- 
ly for the information of the Committee and it was -in- 
dicated that they would be presented to the full Faculty 
at a meeting on May 12th and then be passed to the 
Trustee Committee at a meeting on May 19th. Certain 
proposed changes in the freshman course were also pre- 
sented and discussed. These changes will also be pre- 

sented at a meeting of the Trustee Committee on May 19th. 



New Courses 
Freshman 



920 



COMMITTEE 



Student loss - 
Scholarship 



THE MASSACHUSETTS STATE COLLEGE 

Trustee Malcolm raised question as to the 
number of students dropped from the College each year 
for poor scholarship. He indicated that from his talks 
with superintendents and high school principals that 
there seems to be a feeling on the outside that our per- 
centage of mortality is higher than it should be. The 
President explained that this matter has been given the 
most thorough consideration during the past four years 
and that statement was made to the Board some time ago 
as to percentage of mortality at the College as com- 
pared with other Land-Grant Colleges and engineering 
schools and privately endowed institutions particularly 
to show that mortality at Massachusetts State is not 
high. Trustee Malcolm suggested it would be helpful if 
there could be a statement made as to the exact number 
of failures say, during the past three years showing 
high school from which student entered, etc. The 
President indicated that he would be happy to prepare 
and submit statement because he believed it would help 
to correct false impression on the outside as to ex- 
cessive mortality among students at the College. 

The meeting adjourned at 3:30 P.M. 




^ 



? SJS??&a' Secretary 



I 



I 



I 



IOMMITTEE 



1HO-2-3B. MO. T214-B 



THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE 

July 19, 1938, 12:30 P.M., Chamber 
of Commerce Building, Boston 



PRESENT : Trustees Bartlett, Whitmore, 
Buttrick, President Baker, 
Treasurer Kenney. 

Because of his inability to attend this meet- 
ing Mr. Bowditch, Chairman of the Committee and Vice- 
President of the Board, appointed Trustee Buttrick to 
serve in his place. The Committee elected Mr. Bartlett 
to serve as Chairman, pro tempore. 

President Baker explained briefly the interest 
of the College in the present program of the Bureau of 
Economics of the Federal Department of Agriculture for 
the acquisition of submarginal land for purposes of con- 
servation and economic use. A committee of the faculty 
of the College cooperating with Mr. Elvove, representa- 
tive of the Federal Bureau of Economics, made a survey 
and careful study of the possible application of the 
program to Massachusetts and appeared much impressed 
with the possibilities for cooperation between the 
College and Bureau in the promotion of such a project. 
The President suggested that the Committee hear Mr. 
Elvove explain the matter in more detail. 

Subsequently Mr. Elvove appeared before the 
Committee and explained the program of the Federal 
Bureau and its possible application to Massachusetts 



921 



Federal 
Land Use 
Program 



922 



COMMITTEE 



N.Y.A. 
School on 
Campus 



THE MASSACHUSETTS STATE COLLEGE 

conditions. Practically every other state has taken 
advantage of this opportunity to place submarginal 
lands under public control for their development for 
conservation, recreation, or other purposes for which 
they may be adapted. 

President Baker explained that he was pre- 
senting the matter to the Committee at this time to see 
if they were sufficiently interested to warrant further 
investigation of the matter with a view to the presen- 
tation of a specific project to the Trustees. 

Following discussion, it was 

VOTED : That the Executive Committee is in- 
terested in the project described by 
President Baker and Mr. Elvove and 
approves further investigation which 
may lead to a definite proposal. 

The President also explained the proposal of 
the National Y"outh Administration officials that the 
College cooperate with them in providing a vocational 
and educational program for some fifty unemployed youths 
beginning September 1. The plan is that these boys 
will be housed in Holyoke and transported to the 
College daily for work and training. The cost of in- 
struction will be met by the N.Z.A., the College supply- 
ing classroom facilities. The boys will give approxi- 
mately three hours per day to constructive work on the 
Campus without reimbursement by the College. 



i 



I 



■ 



(MMITTEE 



150-2-38. MO. 1214-n 



THE MASSACHUSETTS STATE COLLEGE 



It was 

VOTED: To authorize the President to enter 

into an agreement with the N.Y.A. for 
carrying out the project as described. 

Upon the recommendation of the President, it 



was 



923 



VOTED: To authorize the appointment of L. W. 

Ross as architect for the reconstruction 
of South College, 

, The PWA project for the reconstruction of 

South College carries an appropriation of $53,000 and 

appears about to be given final approval . 

The President reported the action taken in se- 
curing appropriation in the Supplementary Budget for 
placing the Dining Hall upon an appropriation basis. 
The transition will become effective September 1. In 
preparation for this transfer, he suggested that the 
Trustees give consideration to the matter of the trans- 
fer of property, equipment, supplies, etc., to the 
C ommonwe a 1 1 h . 

Upon the recommendation of the President and ±fi 

accordance with the terms of the bequest, it was 

VOTED: To approve the following scholarship 
grants for the ensuing year from the 
Porter L. Newton Fund. 



Ross, 
appointed 
architect 
South College 



Dining Hall 
transfer 



Newton 

Scholarship 

Grants 



Clas s o f 1940 

Priscilla Jacobs, Holliston $30 

Roy Morse, Boston 60 

Chester Tiberri, Charlton 60 

Julian Zabierek, Chelmsford 60 






924 



COMMITTEE 



Revolving 
Funds 



THE MASSACHUSETTS STATE COLLEGE 

Class of 1941 

Francis Bagge, Hyde Park $30 
Merton Bornstein, Winthrop 30 
William Fuller, Lancaster 60 
Kenneth Waltermire, Springfield 60 
George Soule, Springfield 60 
Arthur Wannlund, Arlington 60 

Consideration was given to other revolving 
fund enterprises which the State Auditor has stated 
should be on appropriation basis. In view of the 
apparent difficulties involved in the operation of these 
on an appropriation basis, it was suggested that the 
Administration investigate the possibility of their re- 
organization so as to separate them completely from 
College Administrative control. It was further suggested 
that a conference be held between representatives of the 
Commission on Administration and Finance, College 
officials and Trustee Bartlett to consider procedure in 
the matter of handling these revolving fund enterprises. 

The meeting adjourned at 3:10 P.M. 



.Secretary 




i 



■ 



■ 



[OMMITTEE 



l^O.g-IR. NO. 1?14-R 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 

BUILDINGS AND GROUNDS 

August 10, 1938, 2:00 P.M., Memorial Hall, Campus 

Chairman, Trustee Whitmore 

PRESENT : Trustees Whitmore, Malcolm, 

Mrs. Canavan, President Baker, 
Treasurer Kenney, Architect, 
Engineer, Bidders and others. 

This meeting was called to order by Chairman 
Wliitmore as a public session for the purpose of opening 
bids for the construction of a new young stock barn at 
the College Farm in accordance with provisions of 
special appropriation for $25,000 and as authorized by 
His Excellency the Governor. 

As the meeting was called to order one bidder 
was waiting to present his figures. The Chairman asked 
if there were any objections to the receipt of same and 
there being none this bid was received. 

Sealed bids were opened by Treasurer Kenney 

and announced as follows: 

Fred Burgoyne. $26,869. 

H. P. Cummings 32,666. 

LaFrance Const. Co 33,215. 

W. J. Quinn 35,848. 

Casper Ranger Co..... 35,814. 

J. G. Roy & Sons 35,000. 

Certified check for $1,000 accompanied each 
bid. 

There being no further bids the Chairman de- 
clared the public session closed and the Committee ad- 
journed to the President's Office where the meeting was 
reconvened. 



925 



Bids for 
Barn 



926 



COMMITTEE 



Bid 
contract 

awarded 



THE MASSACHUSETTS STATE COLLEGE 

Analysis of the bid with deductions for alter- 
nates indicated that the low bidder, F. A. Burgoyne & 
Son, was the only one whose figures would permit the in- 
clusion of alternate 9, construction of maternity wing 
which seemed to be an important element in the project. 
Following separate consideration of each alternate, it 
was 

VOTED: That the Trustees accept the proposal of 
F. A. Burgoyne and Son at the base bid 
of $26,869. with alternates 5, 4, 5, 6 
and 8 amounting to $2,582. deducted and 
making a net construction price of 
$24,287. (° 

It was pointed out that contingent expenses in 
eluding salary of a clerk of the works, advertising, 
plans, etc. amount to approximately $670. 

It was 

VOTED: That if for any reasons the F. A. 

Burgoyne Company cannot comply with 
the conditions of the contract so as 
to go through with their proposal, 
that a restudy of the plans and speci- 
fications be made and that the build- 
ing be again advertised for new bids. 

It was 

VOTED : To authorize the Treasurer to employ a 
clerk of the works for the barn project 
at a rate of pay not to exceed $40.00 
per week or such rate as may be re- 
quired under State regulations. 

It was 

VOTED : To authorize the Treasurer to return 
all certified checks except that of 
the low bidder, F. A. Burgoyne and 
Company . 



■ 



i 



P 



)MMITTEE 



l"iO-2-aB. NO. T314-B 



THE MASSACHUSETTS STATE COLLEGE 

President Baker presented and explained the 

architect's plans for the reconstruction of South 

College as administration building. Following a study 

of these plans, it was 

VOTED: To approve plans as presented subject 
to such minor changes as may appear 
necessary to President Baker. 

President Baker explained the special item of 
appropriation of $3,000 for the construction of labora- 
tory tables at Marshall Laboratory and upon his recommenda- 
tion, it was 

VOTED: 



927 



Plans for 
South College 
approved 



To authorize the President and Treasurer 
to advertise for bids to carry out the 
purpose of- this appropriation and to 
award contract for same. 



• 



The special item of appropriation of $4,000 
for the reorganization of the electric wiring in Stock- 
bridge Hall was also explained. The advisability of em- 
ploying an electrical engineer to prepare plans and 
specifications for this project was explained and the 
E. C. Brown and Company was recommended by Treasurer 
Kenney. It was 

VOTED : To authorize the Treasurer to engage 

the services of E. C. Brown and Company 
or a similar concern for this engineer- 
ing service. 

Special item of appropriation of $1500 for 
completion of WPA project at the Women's Athletic Field 
was presented by the President, who explained that bids 
had been requested and received and were ready for open- 
ing by the Committee. Treasurer Kenney opened sealed 



Marshall 
Laboratory 
Tables 
approved 



Electrical 
Engineering 
Services 
approved 



928 



COMMITTEE 



Women ? s 
Athletic 
Field Fence 
Contract 



Louisa Baker 

Lots 

Plot Plan 



THE MASSACHUSETTS STATE COLLEGE 

bids for construction of fence around the Women T s 
Athletic Field in accordance with this project as 
follows: 



Fos ter-Farrar Company 

American Fence Construction Company... 

American Chain Link Fence Company 

Hub Wire Cloth and Wire Work Company.. 

It was 



$1,498.00 
1,475.00 
2,438.00 
1,498.36 



VOTED : To recommend to the State Purchasing 
Agent that the contract for the con- 
struction of a fence in accordance with 
the specifications for this project be 
awarded to the low bidder, American 
Fence Construction Company. 

President Baker presented a plan for re- 
plotting of the lots which compose the Louisa Baker 
property owned by the College in order to increase the 
size of the lots to meet the needs of fraternities who 
are interested in purchase for the construction of 
houses. The present plan drawn up many years ago pro- 
vides, for the most part, 100 foot frontage for these 
lots and this is not adequate for fraternity con- 
struction. When this plan was prepared, it was con- 
sidered probable that the lots would be sold to members 
of the faculty for private house construction. It was 
decided to lay the matter upon the table for further 
study and consideration at a later meeting. 

The meeting adjourned at 4:10 P.M. 




■ 



OMMITTEE 



ino-2-no. NO. n?14-B 



THE MASSACHUSETTS STATE COLLEGE 

MINUTED OF MEETING OF TRUSTEE COMMITTEE ON 

BUILDINGS AND GROUNDS 

September 1, 1958, 2:00 P.M., Memorial Hall, Amherst 

Chairman, Trustee Whitmore 

PRESENT : Trustees whitmore, Buttrick, 

Mrs. Canavan, President Baker, 
also Treasurer Kenney, Architect 
Ross, Federal PWA Representative, 
Mr. Watson, and others interested 
in the opening of bids for recon- 
struction of the Administration 
Building. 

The meeting was called to order by Chairman 
Whitmore as an open meeting for the opening of bids for 
the reconstruction of South College as administration 
building. The necessary statements as required by the 
Public Works Administration were made by the Treasurer. 
The addenda to the project was read by the architect. 
Mr. Watson, the Federal Representative, stated that it 
was his opinion that the Committee had complied with all 
Federal requirements. 

Bids were opened by the Treasurer as follows: 



929 



E. er . Larkin, Springfield, Mass., base bid 
$67,890, alternated deducted $4,950, net 
$62,950. 



W. J. Quinn Company, Longmeadow, Mass., base bid 
$76,597, deduct alternates $10,977, net $65,620. 

George H. Reed & Son, Greenfield, Mass., base bid 
$71,785, deduct alternates $4,710, net $67,075. 

Casper Ranger Construction Company, Holyoke, Mass., 
base bid $72,641, deduct alternates $4,400, 
net $68,241. 



Administration 

Building 

Bids 



930 



COMMITTEE 



Architect 1 s 
Agreement 



THE MASSACHUSETTS STATE COLLEGE 

There being no further bias the open meeting 
adjourned and the Trustees met with the Architect and 
the Federal Inspector to consider these bids. It 
appeared that the low bid with alternates deducted was 
approximately $16,000 above the appropriation available 
for the project. The Secretary was asked to call the 
Emergency Public Works Commission at the State House for 
advice as to further procedure, and it was recommended 
by the Secretary of the Commission that the Architect 
and the President of the College appear before the 
Commission the following day to consider possible re- 
auction in cost and alternative steps. 

Following discussion by the Committee, it was 

VOTED: To authorize the President, Treasurer 
and Secretary with the advice of the 
Architect to make such changes in 
specifications as may be necessary to 
make it possible to proceed with the 
project. 

President Baker presented formal contractual 
agreement with the Architect for the South College re- 
construction and, it was 

VOTED: To approve this agreement. 

In accordance with requests from the Budget 
Commissioner for a five-year building program for the 
College, the President presented a tentative list of 15 
items for the preliminary consideration of the 
Committee. He explained that consideration at this time 
was preliminary only and that the list would be submitted 



■ 



' 



150-2-ne. NO. D214.R 



I 



OMMITTEE 



I 



I 



THE MASSACHUSETTS STATE COLLEGE 

to the Committee for more definite consideration at the 
September budget meeting. Some changes were suggested 
by the Committee and it was recommended that the revisec. 
list be submitted to all Trustees prior to the September 
meeting. 

Treasurer Kenney read notice from the Sewer 
Commissioners of the Town of Amherst indicating their 
intentions of taking approximately 3,000 square feet of 
land on the College Farm by right of eminent domain. I 



Amherst 
Sewer 

Commissions 
land taking 



was 



VOTED: That the President be authorized to 
secure the advice of the Attorney 
General concerning procedure in this 
matter. 



President Baker raised the question as to thel Police 

Officer 



advisability of purchasing from Trust Funds an overcoat 
for Campus Police Officer. State officials have refused 
permission to purchase uniform from State Funds and 
such purchase was made previously by authority of the 
Board of Trustees from Trust Funds. It was suggested 
that consideration be given to the reclassification of 
this position so as to provide for purchase of uniform 
from State Funds. 

At the request of Trustee Whitmore, President 
Baker presented preliminary enrollment figures indi- 
cating another year of heavy pressure for admission be- 
yond the quota authorized for the freshman class. 

The meeting adjourned at 4:20 P.M. 



Secretary 



Uniform 




932 



COMMITTEE 



Courses for 
A.B. Degree 



Division of 

Liberal 

Arts 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETIHG OF TRUSTEE COMMITTEE 
ON FACULTY & PROGRAM OF STUDY 
September 16, 1938, 11:00 A.M., Boston City Club 

Chairman, Trustee Dewey 

PRESENT: Trustees Dewey, Griggs, Malcolm, 
President Baker 

The report of the special faculty committee 
concerning courses and requirements leading to the 
Bachelor of Arts degree which had previously been dis- 
tributed to members of the committee was taken up for 
consideration. The President recommended that the 
changes proposed in this report be approved by the 
Trustees. 

Following general consideration of the report, 
its specific proposals were taken up separately and in 
accordance therewith, it was 

VOTED : That for the present all students who 
satisfy the freshman and sophomore re- 
quirements of the Division of Social 
Sciences as voted by the faculty in May 
1938 and who satisfy the junior and 
senior requirements of the departments 
offering Languages, Literature and 
History should automatically be candi- 
dates for the Arts degree. 

The recommendation to change the name of the 

Division of Social Sciences received extensive considera 

tion following which, it was 

VOTED : To change the name of the Division of 
Social Sciences to Division of Liberal 
Arts. 



P 



P 



i 



)MMITTEE 



150-2-ne. NO. T214-B 



THE MASSACHUSETTS STATE COLLEGE 

The Chairman asked to be recorded in the nega- 
tive in this action. 

The Committee did not approve the recommenda- 
tion of the faculty that certain courses now listed in 
Music ana Landscape Architecture be organized into a 
separate department of fine arts. It was the opinion of 
the Trustee Committee that a full year course in 
Economics shoulu be a standard requirement in the curri- 
culum and that Political Science should be considered a 
separate field of study from Economics. Upon the 
recommendation of the Committee, it was 

VOTED: That students satisfying the junior and 
senior requirements in the fields of 
Economics, Political Science, Education, 
Psychology, Sociology and supporting 
their work in these fields with 18 
credits of work taken from junior and 
' senior courses in Languages, Literature, 
History and Philosophy may, if they so 
desire, become candidates for the de- 
gree Bachelor of Arts. 

In accordance with the recommendation of the 

report and of the President, it was 

VOTED : To approve the offering of two elective 

courses in Latin of ordinary college grade. 

Upon the recommendation of the President, it 



933 



Students 
eligible 
for A, B. 
Degree 



was 



VOTED: To approve the reorganization of the 

courses in Geology and Mineralogy sub- 
stituting seven elective courses as 
follows for the five courses now offered; 

27 The Story of the Earth— 5 credits 

28 Physiography — 3 credits 

51 Mineralogy — 3 credits 

52 Petrology — 3 credits 

61 Historical Geology — 3 credits 

62 Historical Geology — 3 credits 
72 Special Problems — 3 credits 



Latin 
Courses 



Geology 
Courses 



934 



COMMITTEE 



Gift of 

Minerals 



Personnel 
Changes 



THE MASSACHUSETTS STATE COLLEGE 

The President reported the splendid gift of a 
collection of minerals presented to the College by 
William L. Fitts of Northampton, This is a valuable 
collection which will be a great addition to the 
College teaching equipment. In addition to the collec- 
tion, Mr. Fitts has offered to donate #500 for the con- 
struction of display cases with the understanding that 
any additional sum required for this purpose shall be 
furnished by the College. The President assured the 
Committee that such fund as would be required could be 
supplied from the current maintenance funds of the In- 
stitution. It was unanimously 

VOTED: To accept Mr. Fitts ' gift of minerals 
and to instruct the Secretary to 
notify him of the appreciation of the 
Trustees. 

The following changes in personnel were re- 
ported by the Secretary. The new positions involved 
were previously authorized by the Board of Trustees. 
Jill changes are in grades below that of Professor and 
in accordance with the by-laws of the Board of Trustees 
must be reported for Trustee confirmation. 

PROMOTIONS 

Fred C. Ellert from Instructor in German to Assistant 
Professor of German at $2,220, September 1, ■ 1958. 

William Garland from Laboratory Assistant to Research 
Assistant in Nursery Culture, at $1,620, September 16, 
1958. 

Harold S. Tiffany from Research Assistant to Assistant 
Research Professor of Nursery Culture at $2,400, 
September 16, 1958. 



I 



■ OMMITTFE 



1F50-2-38. NO. ri214-H 



THE MASSACHUSETTS STATE COLLEGE 



RESIGNATIONS 

George Graves, Assistant Research Professor of Nursery 
Culture, September 15, 1938. 

Miss Edna Machon, School Resident Nurse, August 31, 1938 

NEW APPOINTMENTS 

Richard M. Colweli, Instructor in Economics, September 1 
1938, $1,620. 

S. Judson Ewer, Instructor in Botany, September 1, 1933, 
$1,620. 

Calvin S. Hannum, Instructor in Mathematics, September 
15, 1938, $1,500 & Room. 

Raymond A. Minzner, Laboratory Assistant in Physics, 
September 17, 1938, $1,140. 

Raymond H. Otto, Assistant Professor of Landscape 
Architecture, September 1, 1938, $2,220. 

Mary C. Philbin, School Resident Nurse, September 12, 
1938, $1,020 & Maintenance. 

Marion E. Smith, Technical Assistant in Entomology, 
September 1', 1938, $1,620. 

William E. Tomlinson, Laboratory Assistant in Entomology 
September 16, 1938, $1,140. 

Jay R Traver, Instructor in Zoology, September 1, 1938, 

$1,620. 

H. Leland Varley, Instructor in Languages & Literature, 
September 1, 1938, $1,620. 

John M. Zak, Instructor in Agronomy, Seotember 13, 1938, 
$1,620. 

LEAVE OF ABSENCE 

tlT«." -~ — * — -2 a- — I ■■ i -i i ■ i : , — i — x ■ — i 

Benjamin Isgur, Instructor in Agronomy, September 12, 
1938 to August 31, 1939, without pay. 

It was 

VOTED : To confirm the actions of the Presi- 
dent in regard to the personnel 
changes listed above. 

The meeting adjourned at 1:25 P.M. 



935 




^^/^v^ecretary 



936 



COMMITTEE 



Budget 
1938-39 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 

EXTENSION SERVICE 
September 27, 1938, 10:15 A.M., Boston City Club 
Acting Chairman, Trustee Dewey 



PRESENT: 



Trustees Dev/ey, Griggs, 
President Baker, Director 
Munson 



The budget for the Extension Service for the 
ensuing year was introduced by President Baker and ex- 
plained by the Secretary and Director Munson. Detail 
consideration was given to the various items. The 
Chairman raised the question particularly as to the 
necessity for including new positions in view of the 
general situation confronting the State. 

Director Munson explained the need for these 
positions in the increased demand for service by the 
people of the Commonwealth and by the general expansion 
of the Federal program for relief to agriculture which 
is very closely related. 

It was 

VOTED: To recommend to the Board of Trustees 
through the Finance Committee the 
adoption of the budget as presented, 
with the suggestion that if general 
cuts in the budget are to be made the 
new positions in this section be 
subject to review. 

The meeting adjourned at 11:20 A.M. 



J? ^y Secretary 




IOMM1TTEE 



iHO-2-na. no. 32i4-n 



THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF MEETING OF STRUSTEE COMMITTEE ON 
EXPERIMENT STATION 
September 27, 1938, 11:30 A.M., Boston City Club 



PRESENT: 



Trustees Buttrick, Griggs, 

Dewey, President Baker, 
Director Sievers 



The budget for the Experiment Station for the 
ensuing year was introduced by President Baker and ex- 
plained in detail by the Secretary and by Director 
Sievers. 

Following consideration of the details in- 
volved, it was 

VOTED: To recommend the budget as submitted 
to the Board of Trustees through the 
Finance Committee. 

Similar consideration was given to the budget 

for Control Services and, it was 

VOTED: To recommend this budget to the Board 

of Trustees through the Finance Committee. 

Tne budget for the Waltham Field Station was 

considered and, it was 

VOTED : To recommend this budget to the Board 

of Trustees through the Finance Committee. 

Director Sievers explained the urgent need of 

the Experiment Station for greenhouse space to replace 

two old houses, one of which has been made practically 

useless by the recent storm. The special item of 

$5,000 for Field and Laboratory Work for the Control of 

Dutch Elm Disease and Other Shade Tree Diseases was 



937 



Budget 
1938-39 



Control 

Budget 
1938-39 



Waltham 

Budget 

1938-39 



Specials 
Experiment 
Station 
1938-39 



93 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

explained by the Director who recommended that this 

item be transferred to the regular Experiment Station 

maintenance budget. This special item has appeared in 

the College budget for several years and represents a 

continuing expense which it is difficult to handle on 

the present basis of special appropriation. It was 

VOTED: To recommend to the Board of Trustees 
through the Finance Committee that 
item 15 in the budget for special 
appropriation, Field and Laboratory 
Work for the Suppression of Dutch Elm 
and Other Shade Tree Diseases be trans- 
ferred to the regular maintenance 
budget of the Experiment Station. 

The demand for additional research service 
on the part of the poultry industry and those in- 
terested in turf management was explained as the basis 
for items 16 and 17 in the budget for special appro- 
priation. Following discussion, it was 

VOTED : To refer items 16 and 17 to the Board 
through the Finance Committee. 

The meeting adjourned at 12:30 P.M. 




.j£ 



/^STJu^' Secretary 



lOMMITTEE 



• 



1F50-2-3B. NO. 1214-B 



THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF INFORMAL LUNCHEON MEETING OF TRUSTEES 
September 27, 1958, 12:30 P.M., Boston City Club 



PRESENT: 



Trustees Bowditch, Buttrick, 
Griggs, Dewey., Cassidy, Presi- 
dent Baker 



939 



The situation with regard to the reconstruction South 

College 
of South College was explained by President Baker who Contract 

indicated that bids for this work were opened at the 
College as advertised on September 23. The low bidder, 
the E. w. Larking and Company of Springfield, was within 
the funds available for the contract and had been 
recommended to the Emergency Public Works Commission. 
This Commission asked immediately for a resolution by 
the Board of Trustees confirming the action by the 
Administration recommending the low bidder for the con- 
tract. Therefore, it was unanimously 

VOTED: That the contract for alterations to 
the Administration Building be 
awarded to the low bidder, E. W. 
Larkin and Company of Springfield, 
Massachusetts on the following 
basis. 

Base bid $60,340. 

Deduct alternate #1 2,130. 
Deduct alternate #2 1.520. 

Total deduction 3,650 . 

Net contract price f 56, 690. 

The President reported tentative enrollment 

figures for the new fall term indicating substantial 

increases. He also described the services which the 

College has rendered during the recent emergency and 

the damage which it has suffered as a result of the 

storm. 



COMMITTEE 



Budget 

Instruction 

1928-39 



i 



THE MASSACHUSETTS STATE COLLEGE 

He reported the splendid gift of a collection 
of minerals presented to the College by William L. Fitts 
of Northampton, which was acknowledged by the Trustees 
with gratification. 

The President also made a preliminary report 
upon the projects of the Federal Department of 
Agriculture for the purchase of sub-marginal land in 
Massachusetts for its development in cooperation with 
the College, 

The meeting adjourned at 1:30 P.M. 




gtt/ V l 



-*-£. 




^Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE 

ON FACULTY & PROGRAM OF STUDY 
September 27, 1933, 1:30 P.M., Boston City Club 

Chairman, Trustee Dewey 



PRESENT: 



Trustees Dewey, Bowditch, 
Griggs, Buttrick, President 
Baker 



The budget for instruction in the College for 
the ensuing year was introduced by the President and 
explained as to detail by the Secretary. The question 
was raised as to the necessity for new positions and 
the President explained the increasing pressure of 



I 



lOMMITTEE 



150-2-30. NO. T214-R 



THE MASSACHUSETTS STATE COLLEGE 



student enrollment as requiring continued addition to 

the staff. 

Following discussion, it was 

VOTED; To recommend the budget to the Board of 
Trustees through the Finance Committee 
with the understanding that if general 
reductions are to be made the new posi- 
tions herein be subject to review. 

Similar consideration was given to the budget 

for the Graduate School. Particular question was 

raised as to the amount included for maintenance and 

with President Baker's assent it was agreed to reduce 

this item to $2500. It was 

VOTED : To recommend the budget to the Board of 
Trustees through the Finance Committee 
with a reduction of $1000 in the 
maintenance item. 

The budget for Short Courses was then con- 
sidered. It was pointed out by the Secretary that an 
item of $60 for reclassification of one clerical posi- 
tion had been omitted through error. Following 
discussion, it was 

VOTED: To recommend the budget to the Board of 
Trustees through the Finance Committee. 

The meeting adjourned at 2:45 P.M. 




^L^y S ecretary 






941 



Budget 
Graduate 
School 
1928-39 



Budget 
Short 
Courses 
1938-39 



942 



COMMITTEE 



Specials 

Budget 
1938-29 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 
BUILDINGS AND GROUNDS 
September 27, 1938, 2:45 P.M., Boston Ciby Club 
Acting Chairman, Trustee Cassidy 

PRESENT: Trustees Cassidy, Bowditch, Griggs, 
Buttrick, President Baker, 
Treasurer Kenney 

Mr. Ross, Architect for the reconstruction of 
South College, attended the meeting briefly to report 
his conference this day with the Emergency Public T "orks 
Commission as a result of which the Commission is 
recommending the award of the contract for the building 
to the E. W. Larkin and Company, low biader. 

The budget for special appropriation composed 
of 19 items totaling $596,040 was considered. The 
recommendation of the Experiment Station Committee 
that item 15 "Field and Laboratory Work for the 
Suppression of Dutch Elm and Other Shade Tree Diseases,'' 
be transferred to the regular Experiment Station 
maintenance budget was approved. 

President Baker explained the need and 

general plans in connection with the budget for special 

appropriation. Following discussion, it was 

VOTE D: To recommend the budget for special 

appropriation to the Board of Trustees 
as submitted with item 15 transferred 
to the general maintenance budget of the 
Experiment Station. 



I 



I 



I 



)MMITTEE 



150-2-38. NO. 32M-B 



THE MASSACHUSETTS STATE COLLEGE 

'•'■he State Budget Commissioner has called for 
a five-year building program in accordance with Section 
5A of Chapter 29 of the General Laws. Accordingly a 
program has been developed at the College which was sub- 
mitted to the Trustees by mail prior to this meeting. 
This program composed of 14 items totaling $2,445,000 
was considered by the Committee. President Baker 
recommended the addition of an item 15, "Addition to 
Chemistry Laboratory $150,000." He explained the need 
for this building in the increased enrollment and 
present cramped quarters in our Chemistry Laboratory. 
Following discussion, it was 

VOTED : To recommend to the Board of Trustees 

the five-year building program composed 
of 15 items and totaling $2,595,000. 

The necessity for replatting the Louisa Baker 

tract owned by the College in order to provide adequate 

lots for fraternity house development was explained to 

the Trustees and upon President Baker 1 s recommendation, 

it was 

VOTED: To accept the new plot plan for this 
tract composed of six lots. 

It was 

VOTED: To grant the request of Kappa Sigma 
Fraternity for a two year option on 
lot n C n of the Louisa Baker tract at 
a purchase price of $1000. 

Treasurer Kenney reported that the bids re- 
ceived for the construction of laboratory tables at the 



943 



Five-year 

Building 

Program 



Louise 
Baker Tract 
Replatting 



Option to 
Kappa Sigma 



944 



COMMITTEE 



Stockbridge 
Hall Electric 
Contract 



Budget 
1938-39 



THE MASSACHUSETTS STATE COLLEGE 

Bacteriology Laboratory in accordance with provisions 

of special appropriation of the current year exceeded 

the amount available and that new specifications 

would have to be drawn and new bids called for. 

He reported upon the receipt of bids for the 

rewiring of Stockbridge Hall in accordance with the 

provisions of special appropriation for this purpose 

and upon his recommendation, it was 

VOTED: To confirm the action of the 

Administration in accepting the 
low bid ana granting the contract 
for this work to M. L. Schmidt of 
Springfield, Massachusetts at 
U,486. 



The meeting adjourned at 3:55 P.M. 




Jj .B ecretarx 



v 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINiiNCE 
September 27, 1938, 4:00 P.M., Boston City Club 
Chairman, Trustee Bartlett 

PRESENT: Trustees Bartlett, Buttrick, 
Griggs, President Baker, 
Treasurer Kenney 

The Committee went over the budget for the 

maintenance of the Institution for the fiscal year 1939 

as presented by the President and explained by the 



I 



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I 



IOMMITTEE 



I 



1R0.2-1B. NO. 1?14-B 



945 



THE MASSACHUSETTS STATE COLLEGE 

Secretary. The actions of other Committees concerning 
the budget were accepted and it was referred to the 
Full Board as thus revised. 

The budget for special appropriation for the 
next fiscal year composed of eighteen items totaling 
$591,040 as recommended by the Buildings and Grounds 
Committee was approved. 

The five-year building program consisting of 
fifteen items and totaling $2,595,000 as recommended by 
the Buildings and Grounds Committee was also considered 
and approved. 

President Baker raised the question with the 
Committee concerning the payment of mid-day luncheons 
for members of the staff when they meet with Trustee 
committees and with the Board. Under State law such 
payment may not be made from State Funds but it has 
been the practice of the Administration, previously 
approved by the Board of Trustees, to pay for such 
luncheons from the income of unearmarked trust funds. 
While no action was taken in this matter, it seemed to 
be the opinion of the Committee that if such a luncheon 
account is settled direct by payment from trust fund 
account to the seller upon approved invoice and if the 
staff member himself is not directly reimbursed for such 
an expenditure that the procedure is entirely proper 
and warranted. 



Specials 

Budget 

1958-39 



Five-year 

Building 

Program 



Luncheon 
Payments 



946 



COMMITTEE 



Representa- 
tive to 
Governing 
Boards 
Meeting 



Dining Hall 
Report 



'* 



THE MASSACHUSETTS STATE COLLEGE 

President Baker reported the forthcoming meet- 
ing of the Association of Governing Boards of State 
Universities and Allied Institutions to be held at 
Boulder, Colorado, Last year f s meeting of this Associa- 
tion ?;as held at Amherst and Mr. Griggs was very active 
in connection with it as representative of this Board 
of Trustees, Upon the recommendation of the President, 
it was 

VOTED: To authorize Mr. Griggs* travel to 
Boulder, Colorado for attendance at 
the meeting of Association of Govern- 
ing Boards of State Universities 
and Allied Institutions, expenses to 
be paid from the income of unearmarked 
trust funds and with the understanding 
that if Mr. Griggs himself cannot go 
an alternate shall be selected by the 
Chairman of the Board. 

The Treasurer presented a report concerning 
the financial status of the Dining Hall at the termina- 
tion of its business as a revolving fund enterprise on 
August 31. Consideration was given to the disposition 
of cash, supplies and equipment. In view of the fact 
that there are still outstanding accounts to be 
settled, it was suggested that no definite action be 
taken at the present time but that the Attorney General 
be requested to give the Trustees his opinion as to the 
ownership and proper distribution of this fund which 
has accumulated through the payment of student fees. 

Upon the recommendation of the Treasurer 
which was pursuant to previous action by the Finance 



I 



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^ 



MMITTEE 



I 



I 



1RO-2-38. NO. 3214-F) 



THE MASSACHUSETTS STATE COLLEGE 



Committee, it was 

VOTED : To recommend to the Board of Trustees 

that the College sell and/or assign and/or 
transfer as the occasion may require 2M 
Prudence Bonds Corp. 1st 5^s March 1955 
and that the Treasurer, Fred C. Kenney, ^ 
be and hereby is authorized to execute 
bond powers to effect said sale and/or 
transfer or to sign any other papers 
necessary to carry out the purposes of 
this vote. 

Upon the recommendation of the Treasurer, 



947 



Securities 
Sale 



it was 

VOTED : To recommend that the amount received 
from above plus previous balance of 
$85 be placed on deposit in the Amherst 
Savings Bank at 3$. 

It was 

VOTED : To recommend that the funds to be re- 
ceived from sale of the Toledo 
Edison 5s of 1962, callable on October 
' 13, 1938 at $105, be invested in Ohio 
Public Service 4s. 

The request of the Kappa Sigma 
Fraternity for a first mortgage loan at |24,000 upon 
the fraternity house which they propose to build was 
not approved. 

The meeting adjourned at 5:45 P.M. 




r JJS*/t 




_ Secretary 



Investment 



948 



COMMITTEE 



Call 



Storm 
Emergency- 
Expenditures 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETIiMG OF TfiUSDEE COMMITTEE ON FINANCE 

October 11, 1938, 12:30 P.M., Chamber of 
Commerce Building, Boston, Mass. 

Chairman, Trustee Bartlett 

PRESENT : Trustees Eartlett, Buttrick, 
T - ,r hitiLore, McNamara, Presiaent 
Baker, Treasurer Kenney 

In the absence of Secretary Hawley, President 
Baker acted as Secretary. 

The attention of the Committee was called to 
the regularly authorized call for the meeting of the 
Trustee Committee on finance. Reference was made to 
the fact that the Secretary, knowing that certain 
members of the Committee could not attend, and upon the 
suggestion of the President, suggested that other 
Trustees in and about Boston be invited. 

The President raised question as to policy 
and procedure to be followed by the College in expend- 
ing special allocation of &45,075.00 made to the 
College by the Governor and Council for emergency re- 
pairs resulting from the hurricane of September 21st. 
A letter from William L. Reed, Executive Secretary, 
dated September 29th, and issuing from the Council 
Chamber, Boston, Massachusetts, was presented to the 
Committee. This letter was addressed to the President 
of the College and is as follows: 

"I enclose herewith a copy of certain votes 
adopted by His Excellency, the Governor, and 
Council, at a meeting of that body held 
Wednesday, September 28th, 1958. 



I 



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I 



IOMMITTEE 



1S0-2-38. NO. 1214. H 



949 



THE MASSACHUSETTS STATE COLLEGE 

"In substance certain departments including 
the Massachusetts State College, are au- 
thorized to incur liabilities in excess of 
the appropriations made under the provisions 
of Chapter 356, Acts of 1958." 

Treasurer Kenney also presented a letter re- 
ceived the previous Wednesday from the State Comptroller 
indicating the procedure to be used in the expenditure 
of funds authorized by Governor and Council to take care 
of repairs resulting from the hurricane. The President 
also indicated discussion with Budget Commissioner 
Raymond in a visit which he made to the College on 
October 10th. After full discussion, it was the sense of 
the Committee that the College should proceed under 
authority received from the Governor and Council to ex- 
pend in excess of appropriations for the current year. 
Emphasis was presented upon the fact that these expend!-^ 
tures should be for emergency, resulting from the hurri- 
cane. Therefore, it was 

VOTED: To authorize the President and the 

Treasurer of the College to continue 
expending funds as authorized in the 
letter from the Governor and Council, 
September 29, 1938, and as scheduled 
by letter from the State Comptroller 
to take care of repairs at the College 
and at Mount Toby resulting from the 
hurricane of September 21st. 

The President presented correspondence with 

the Commissioner of Conservation, Ernest J. Dean, in 

which the Commission transferred to the College for the 

use of the Hampshire County Extension Service certain 

abandoned buildings at the Goshen CCC Camp with 



Goshen CCC 

Buildings 
Accented 



950 



COMMITTEE 



Travel to 
Lexington, 
Kentucky- 
Authorized 



THE MASSACHUSETTS STATE COLLEGE 

recommendation that the buildings be accepted and re- 
served for the use of the Hampshire County Extension 
Service in the building of certain 4-H Club Buildings 
on property to be owned by the Hampshire County Exten- 
sion. After discussion, it was 

VOTED: To authorize the President and Treasurer 
to accept buildings as indicated in 
letter from Ernest J. Dean, Commissioner 
of Conservation, datea September 26, 1938, 
as abandoned CCC Buildings for the use of 
the Hampshire County Extension Service in 
the building of certain 4-H Club buildings 
on property to be owned by the Hampshire 
County Extension Service with the under- 
standing that this transfer of buildings 
from the Conservation Commission through 
the College to the Hampshire County Ex- 
tension Service should be cleared through 
the Commission on Administration & Finance, 
particularly the State Purchasing Agent. 
Also, that the President should be au- 
thorized to express to the Commissioner 
of Conservation of the State the thanks 
of the College and the Hampshire County 
Extension Service for the opportunity of 
using these abandoned CCC buildings in 
furthering the 4-H Club work of Hampshire 
County. 

The President presented a recommendation to 

use Trust Funas for the traveling expenses of two older 

students to the louth Section of the Country Life 

Association to be held at the University of Kentucky, 

Lexington, Kentucky, early in November. It was pointed 

out that Trust Funds have been used in times past to 

cover in part the traveling expenses of student delegates 

from the College to the ^cuth Section of the Country 

Life Association. Particular reference was made to an 

excerpt from minutes of meeting of Finance Committee 

held May 28, 1957. 



I 



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)MMITTEE 



150-2-nfl. NO. TP14-B 



THE MASSACHUSETTS STATE COLLEGE 

In view of the fact that there is a possibility 

of securing the 1939 annual meeting of the Country Life 

Association at the College, the desirability of sending 

at least two students from the College was emphasized by 

the President. After consideration, it was 

VOTED : To approve the expenditure of not to ex- 
ceed | 75. 00 from the income of unearmarked 
Trust Funds to cover in part the traveling 
expenses of two delegates from the College 
to the Youth Section of the Country Life * 
Association to be held at the University 
of Kentucky at Lexington early in 
November, with the understanding that the 
delegates will make a report to the Presi- 
dent which will be transmitted to the 
Trustees. 

Upon the recommendation of the President that 

Trust Funds be used to take care of the cost of a 

luncheon for the foments Advisory Council of the College, 

which will b'e held at the College on November 17th, it wa 

VOTED: To authorize the use of income of un- 
earmarked Trust Funds for the luncheon 
of the Women's Advisory Council to be 
held at the College on November 17, 1938 
and in a sum not to exceed $35.00. 

The President presented certain correspondence 

from the State Department of Health and from the Select- 

ment of the Town of Amherst regarding the early transfer 

of approximately three acres of land on the Farm to the 

Town of Amherst for a sewage disposal plant. As the 

matter of compensation to the Town by the College is to 

assist the Town in the reorganization of its sewage 

disposal plant and compensation by the Town to the 

College for land to be taken for sewage disposal plant 



951 



Trust Fund 
Expend iture 
for Lunc&eon 



Town 

Sewage 

Project 



952 



COMMITTEE 



South 

College 

Repairs 



THE MASSACHUSETTS STATE COLLEGE 

were not involved at the present time, it was the feel- 
ing of the Committee that the matter of authorizing the 
President to allow the Town to enter upon the Farm and 
to begin construction of plant should be referred to 
the Executive Committee of the Board. As two members 
of the Executive Committee were present, it was em- 
phasized that care should be exercised in giving the 
Town permission to enter, occupy and develop the 
approximately three acres which they wish for sewage 
disposal plant. 

Attention of the Committee was called to 
damage done by the hurricane to the roofing of South 
College, particularly to the frames of three dormer 
windows on the south and of the south slope of the roof. 
It was emphasized that the contractor for the reorganiza- 
tion of the building under PWA funds could not be held 
responsible for repair of injuries due to the storm. 
While it may be possible to use emergency funds au- 
thorized by the Governor and Council for this repair work, 
it was recommended that a sufficient sum be asked as a 
special item in the regular appropriation to take care 
of the repair. After discussion, it was 



VOTED: 






To authorize the President to incluae 
an item among the special items in 
the regular budget to take care of re- 
pair of roof and aormer windows in an 
amount to be fixed after consultation 
with the architect, Mr. Louis Ross, 
and Mr. Jewett, at the head of the 
Repair Service at the College. 



I 



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I 



)MMITTEE 



1BO-2-38. NO. T214-H 



THE MASSACHUSETTS STATE COLLEGE 

In the discussion of special items wnich 
followed, the President was authorized to include a 
special item in the regular budget of $4,000 for new 
floor coverings for the Dining Hall. 

The attention of the Committee was called to 
proposal from the Acting Regional Director of the Land 
Utilization Program U. S. Bureau of Agricultural 
Economics, New Haven, Connecticut, that the College 
sponsor a project to be known as the Berkshire Hills 
Project under which the Federal Government would pur- 
chase areas of land which would be used by the College 
for certain research ana demons tr a tional activities 
fitting into the Federal program for the rehabilitation 
of submarginal land. This Federal project was brought 
to the attention of the Trustees some months ago and 
the President was authorized to communicate with the 
Bureau of Agricultural Economics simply indicating 
that the College is interested in the project with the 
thought that the College would not be committed in any 
way to the development unless and until the project has 
been worked out on a basis acceptable to the Trustees. 
The President raised the question as to prodedure to 
be used in determining whether the State would be 
agreeable at this time to have the Federal Government 
come in and purchase submarginal lana for purposes out- 
lined. After discussion, it was 



953 



Dining Hall 

Floor 

Cover 



Submarginal 
Land Project 



954 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

VOTED : That the President be authorized to 

determine through conference with the 
Chairman of the Commission on Ad- 
ministration and Finance or by letter 
to the Attorney General, the attitude 
of the State in allowing the Federal 
Government to purchase land within 
its borders for purposes other than 
post offices or other similar build- 
ings. 

In the discussion preceding this vote, ques- 
tion was raised as to the attitude of the State Conser- 
vation Commission and also as to the possibility of re- 
quiring special legislation. The President indicated 
that he had already discussed the project with the Con- 
servation Commissioner, who indicated that he thought 
special legislation might be necessary. It was under- 
stood that the whole matter would be explored somewhat 
further and that the President would report back to the 
Trustees as to action necessary to bring the project 
into effect. 



Respectfully submitted. 




'Acting 
Secretary 



I 



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>MMITTEE 



I 



1F50-2-38. NO. T214-F) 



IVi 



THE MASSACHUSETTS STATE COLLEGE 



IINDTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 



November 29, 1938, 10:45 A.M., Boston City Club 

PRESENT : Trustees Chandler, Whitmore, 
Buttrick, President Baker 

Trustee Chandler was elected chairman in the 
absence of Trustee Bar tie tt who was prevented from 
attending because of illness. 

President Baker presented a proposal from the 
Board of Selectmen of tne Town of Amherst for the pur- 
chase of a tract of land in the southwest corner of the 
College Farm amounting to not more than three acres at 
a price of $200 per acre for use as a location for the 
sewage disposal plant of the town. Upon the recommenda^ 
tion of the President, it was 



VOTED : To accept the offer of the town to pur- 
' chase land up to three acres at a price 
of $200 per acre for location of sewage 
disposal plant and to authorize the 
President and Treasurer to undertake 
the necessary negotiations. 

Upon the recommendation of tne President, it 



955 



Land Sale 
of Town 



was 



VOTED : To appoint the John M. Gray Company of 

Boston, architects, for the construction 
of Horticultural greenhouse under pro- 
vision of tne special appropriation for 
restoration of storm damaged property. 

The President also referred to the Committee 

the practice of paying certain members of tne faculty 

for extra service to academic activities. This has been 

followed for many years with Trustee approval. He 

recommended the continuance of this practice in certain 

definite cases and upon his recommendation, it was 



Gray 

appointed 

architect 



956 



COMMITTEE 



Extra Com- 
pensation 

Staff 



T ' T PA Road 
Project 



Uniform for 
Police 



THE MASSACHUSETTS STATE COLLEGE 

VOTED: To authorize the payment from stuaent 
trust funds of extra annual compensa- 
tion for six members of the staff as 
recommended by the faculty academic 
activities board as follows: 

'Professor Prince, Coach of Debating, $75 
Professor Dickinson, Business Manager, $150 

■Professor Rand, Dramatic Coach, |150 

-Mr. Robertson for plans and construction 
of scenery, not to exceed $100 

•Professor Goldberg for coaching publica- 
tions, |100 

.Mr. Schauwecker, Custodian of properties,- 
$20 

The President explained the WPA project for 

the construction of three roads on the Campus sponsored 

by tne Town of Amherst without financial obligation on 

the part of the College. Upon his recommendation, it 

was 

VOTED : To authorize the Administration to 
cooperate with the town in tne pro- 
motion of the WPA road project as 
described. 

It was explained that the Trustees in the 
past have authorized the purchase of uniform for the 
Campus Policeman from Trust Funds since provision for 
such equipment is not made in the State classification 
of this position. Request has been made in the budget 
for 1939 for provision for the reclassification of the 
position to take care of this situation. In the mean- 
time ana upon the recommendation of tne President, it 



I 



was 



VOTED : To authorize the purchase of a uniform 
overcoat for the Campus policeman at a 
cost not to exceed $35.00 to be paid 
from unearmarked Trust Funds. 




I 



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MMITTEE 



150-2-38. NO. n?.14-R 



THE MASSACHUSETTS STATE COLLEGE 

Consideration was given to trie budget for the 
College for the fiscal year 1939-40 which had been pre- 
pared and submitted to the Trustees by mail as a result 
of request from the State Budget Commissioner following 
the recent adoption of referendum petition for biennial 
legislative sessions. The President and the Secretary 
explained the detail of the budget for current 
maintenance and following discussion, it was 

VOTED : To recommend this budget to the Board 
of Trustees as submitted. 



The meeting adjourned at 12flO y P.M. 



957 



Budget 
1939-40 



I 



I 




Secretary 



958 



COMMITTEE 



Call 



Soil 
Project 



THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF JOINT MEETING OF COMMITTEES 
OF TRUSTEES ON EXTENSION SERVICE AND 
EXPERIMENT STATION 

December 15, 1933, 11:10 A.M., Amherst, Mass. 

PRESENT: Trustees: Chandler, Buttrick, 

Griggs, Malcolm, Monahan, Casey, 
Mrs. McNamara, Mrs. Canavan, 
President Baker 

At the suggestion of President Baker, Trustee 

Chandler served as chairman of the joint committee. 

Following is the call for the meeting. 

December 2, 1958 

Committee on Experiment Station 
Committee on Extension Service 
Massachusetts State College 

With tne approval of tne Vice-President 
of tne Board ana the Chairmen of these 
Committees, a joint meeting of the Trustee 
Committees on Experiment Station ana Exten- 
sion Service is hereby called to convene at 
Goodell Library at Amherst at 11 A.M. on 
Thursday, December 15, 1958. The purpose of 
this meeting will be to consider the proposal 
for a cooperative Federal project in the 
field of Soil Conservation as directed by 
the Eoara of Trustees at its special meeting 
on November 29 and other matters related to 
the program of the Extension Service ana the 
Experiment Station. 

Zours respectfully, 

/s/ Robert D. Hawley 
Secretary 

President Baker explained tnat tne principal 
business for tne Committee was the consideration of tne 
proposal of the Directors of Experiment Station and 
Extension Service that a position of Soil Conserva- 
tionist be established. Upon his recommenaation, the 



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lOMMITTEE 



1S0-2-38. NO. 3214-R 



THE MASSACHUSETTS STATE COLLEGE 

Vice-President of tne Board, Trustee Bowditch, had 
authorized the calling of a joint session of these two 
committees for the consideration of this matter. The 
President stated that both Directors and representatives 
of trie County Agents of the State were available to pre- 
sent tne project if the Trustees wished to hear them. 
Upon motion by Mr. Buttrick, it was 

VOTED : To hear tne Directors of Experiment 

Station and Extension Service ana the 
representatives of County Agents con- 
cerning the matter of Soil Conservationist. 

Mr. Munson, Director of the Extension Service, 
Mr. Sievers, Director of the Experiment Station, Mr. 
Smith, County Agent of Essex County and Chairman of the 
County Agents Committee for this project and Mr. Leland, 
County Agent- of Hampshire County, were presented to tne 
Committee. 

Director Hunson traced the history of the de- 
velopment of tne proposal, pointing out that his recommen 
dation to the President anu to the Board of Trustees had 
been basea upon a petition signed by eleven of tne twelve 
County Agents of the State that this work be estabiisned. 

Director Sievers explained the interest of the 
Experiment Station in this program and Mr. Smith ana Mr. 
Leland described the point of view of the County Agents 
emphasizing their keen feeling of the need for this type 
of technical service from the College. 

Following general discussion of tne proposal, 
tne meeting adjourned at 12:^0 to the Dining Hall for 
lunch. 



959 



960 



COMMITTEE 



W.P.A. 

Road 
Project 



Nature Guide 

School 

Location 



THE MASSACHUSETTS STATE COLLEGE 

At the luncheon meeting, President Baker ex- 
plained further developments in connection with the 
WPA Road Project which was explained to the Trustees at 
their last meeting. Plans for a 100$ Federal grant 
nave not materialized ana trie Chairman of the Commission 
on Administration and Finance has recommended that the 
College undertake sponsorship of the project, request- 
ing a special appropriation to cover the cost of 
material, thus making possible the Federal grant of ■ 
approximately $49,000 and the carrying out of these 
much needea road construction projects. Upon the 
recommenuati on of the President and following discussion 
it was 

VOTED: By the Trustees present, acting in- 
dividually, to recommend to trie 
Executive Committee that necessary 
steps be taken to have an amount in- 
cluded in the budget for special appro- 
priations of tne College sufficient to 
provide for the material's cost of 
this roaa project. 

it will not be possible for the College to 
utilize the facilities at the Otter River State Forest 
for the Nature Guide School next summer aue to the re- 
turn of a C.C.C. camp there. However, the College has 
been invitea to utilize facilities at the National Girl 
Scout Training Center at Plymouth for its Nature Guide 
bcnool on a basis which appears to College authorities 
to be very advantageous. Therefore, as a result of the 
President's explanation, it was 






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150-2-30. NO. T214-R 



>MMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

VOTED: To approve tne action of the President 
in transferring the site of the Nature 
Guide School to the Girl Scout Training 
Center at Plymouth. 

President Baker raised a question as to trie 
propriety and advisability of paying from unearmarked 
trust fund income a grataity to employees of the Boston 
City Club where Trustees have held meetings auring the 
year. It is the usual custom to ada 10$ to the 
restaurant bill when trie Trustees eat at commercial 
restaurants, but this has not been done at tne City Club 
and now there is request for a gratuity in place of the 
usual tip. It was informally agreed by tne Trustees 
present that t.iis is a legitimate expenditure from un- 
earmarked trust fund income from which the Trustees have 
already authorized the President to make disbursements 
to meet emergency situations. 

The President reported that the appropriation 
of $4,000 for the reorganization of certain electrical 
services shows an unexpended balance of §2,271 after 
completion of reorganization of these lines at Stock- 
bridge Hall. The President is asking authority from 
State House officials to expend from this balance an 
amount of approximately $700 for reconstruction of cer- 
tain electrical lines at North College where it has re- 
cently appeared that the present facilities constitute 
a fire hazard. 

The Massachusetts Timber Salvage Corporation 
administered by tne United States Forest Service as a 



961 



Boston 
City Club 
Gratuity 



Electrical 
Reorganization 



Cranberry 
Pond ^ease 



96: 



COMMITTEE 



Soil Con- 
servationist 
approved 



THE MASSACHUSETTS STATE COLLEGE 

Federal Government Agency has sought a lease of Cran- 
berry Pond on Mt. Toby Reservation for the period 
January 1 to June 30, 1939, subject to renewal, at a 
rate of $1.00 per year for the purpose of storing 
timber which it proposes to purchase from the College 
and private buyers in that section. It was pointed out 
to the Committee that this is a very advantageous 
arrangement so far as the College is concerned in that 
it makes a market for the timber salvaged on the 
College Forest Reservation right at hand. There is 
possibility that tills Federal agency may seek addi- 
tional land for a mill site and sticking yard. Follow- 
ing discussion, it was 

VOTED: To authorize the President and 
Treasurer to execute a lease of 
Cranberry Pond to the Massachusetts 
Timber Salvage Corporation and if 
requested later to lease necessary 
lands for mill site and sticking yard. 

The Committee returned to a consideration of 
the original question; tnat is, the desirability of 
creating a position of Soil Conservationist in the Ex- 
tension Service. Following fur trier discussion, upon 
motion by Trustee Monahan, it was 

yQTKu : To recommend to the Board of Trustees 

that a position of Soil Conservationist 
be authorized in the Extension Service 
as proposed by the Director and 
recommended by tiie President. 



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150-2-30. NO. 3214-B 



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• THE MASSACHUSETTS STATE COLLEGE 

The Committee then considered the proposal of 

the Directors and the recommendation of tne President 

that this position "be filled by the appointment of 

Dr. a. B. Beaumont. Upon motion by Trustee Griggs, it 

was 

VOTED: To recommend to the Board of Trustees 
that Dr. A. B. Beaumont be appointed 
to this position. 

The question was raised as to the possibility 
of curtailing some of tne services of lesser importance 
in the Experiment Station and tne Extension Service and 
thereby offsetting the increased cost involved in the es- 
tablishment of new work. Following discussion, it was 

VOTED: To ask the President; of the College 
through his directors to re-valuate 
the activities of the Extension Service 
and tne Experiment Station to determine 
' if economies in these services cannot 
be effected possibly by elimination or 
combination of activities. 

The problem of the coordination of Federal and 
State activities in the field of Agriculture was intro- 
duced by the President and Director Munson was invited 
to explain tne program being sponsored by a general State 
committee of which he is chairman. The Director ex- 
plained that twenty-one separate agencies within this 
State have met to consider a program of cooperation and 
coolaboration based upon the best use of trie land. As 
chairman of tiie steering committee, he has accepted con- 
siderable responsibility for the promotion of this pro- 
gram and before further steps are taken which may involve 



963 



Dr . Beaumont ? s 

Appointment 

approved 



Economies in 
Service 



Federal 

Agencies 

Coordination 



964 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

the expenditure of some funds, he felt that Trustee 

approval should be given. In reply to questions, he ex- 

plained that any funds expended for tnis work will be 

from Federal appropriations. 

Following discussion and upon motion by 

Trustee Monahan, it was 

VOTED: To authorize Director Munson to pro- 
ceed with the program of cooraination 
of State ana Feaeral agencies for aid 
to Agriculture in Massachusetts. 

The meeting adjourned at 2:2,0 P.M. 



/ %4*/M..jtj 



^Secretary 



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I5O-2-D0. NO. 3214-n 



965 



THE MASSACHUSETTS STATE COLLEGE 

Minutes of Meeting of Joint Committee 
of Trustees, Alumni and College 
Officials Concerning Construction of 
Self-Liquidating Dormitories 

Chamber of Commerce Restaurant, Boston, Mass. 
12:30 P.M., December 27, 1958 

PRESENT :- Trustees: Griggs, Bartlett, 

Cassidy, Alumni: Brett, Hayden, 
Davis, College Officers: 
President Baker, Messrs. Machmer, 
Verbeck, Hawley 

At the suggestion of President Baker, Trustee 
Griggs was asked to serve as chairman for the meeting. 

President Baker explained the general purpose 
of the meeting as being to decide upon ways and means 
for a joint effort to secure the construction of dormi- 
tories at the College as a self-liquidating enterprise. 

Secretary Hawley presented three proposed 
plans for legislation to provide for this project and 
these formed the basis for discussion. Plan I provided 
for the financing of- dormitories through a special loan 
by the Commonwealth to be liquidated from dormitory 
receipts. 

Plan II proposed legislation by which the 
Trustees would be authorized to lease land to a private 
corporation for the construction of dormitories which 
would be paid for by the Trustees out of receipts from 
rentals. 

Plan III was the same as that incorporated 
in a bill submitted to the Legislature by the Alumni 
last year which provided for the organization of an 



966 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

Alumni corporation for the construction of dormitories 

to be leased by the Trustees and liquidated from net 

rental receipts. 

Following discussion, it was 

VOTED : (By the Trustee representatives) To 

introduce a bill into the Legislature 
along the lines proposed in plan 1 
and Mr. Griggs was authorized to draw 
up such a bill with the Secretary and 
submit same. 



It was 



VOTED: 



T 



To approve the bill as submitted by 
the Alumni last year with minor 
amendments and to recommend to the 
Alumni that tney again submit this 
bill to the Legislature. 



It was 

VOTED: To recommend to the Board of Directors 
of the Associate Alumni that a leaflet 
be prepared ana printed describing the 
neea for tnese dormitories ana explain- 
ing the purposes and procedures being 
followed by the joint committee. 

The meeting adjourned at 2:45 P.M. 




Secretary 



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15O-2-10. NO. T2I4-B 



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THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE 
ON aGHICULIURE aND HORTICULTURE 
January 17, 1939, 10:15 A.M., Boston City Club 
Chairman, Trustee Monahan 



967 



PRESENT: 



Trustees Monahan, Casey, Mrs. 
Canavan, Mrs. McNamara, Presi- 
dent Baker, also, Professor 
Rice, Head of the Division of 
Agriculture and Professor 
VanMeter, Head of the Division 
of Horticulture. 



Professor Rice presented a report of trie ?«/ork 
of the year in the Division of Agriculture and Professor 
VanMeter presented a similar report for the Division of 
Horticulture. 

Presiuent Baker spoke of criticism which is 
sometimes heard that the College is giving less attention 
to its research and instruction in Agriculture ana he 
asked the two professors present if it were not true 
that the College is doing more and better work in 
Agriculture today than ever before and both agreed that 
this is true. 

Following discussion of trie reports, the meet- 
ing adjourned at 11:15 A.M. 



Annual 
Reports 




cretary 



968 



COMMiTTEE 



Annual 
Report 



Legislation 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON EXPERI- 
MENT STATION 
January 17, 1959, 11:15 A.M., Boston City Club 
Acting Chairman, Commissioner Casey 



iNT: 



Trustees Casey, Monahan, 
Whitmore, Hubbard, Malcolm, 
Mrs. Canavan, Mrs. McNamara, 
President Baker, also, Pro- 
fessor Rice and Professor Van- 
Meter 



The President explained that an appointment 
of long standing to serve as chairman of a Conference 
of Fertilizer Manufacturers ana Dealers at Amherst pre- 
vented Director Sievers from being present for this 
meeting. In his absence, the Secretary read his 
summarized report. 

President Baker explained legislation which 
is pending sponsored by special interest groups; such as 
Greenkeepers, Poultrymen, Tree ?/ardens, etc. seeking 
additional appropriations for the College for the ex- 
pansion of its research program. He emphasized 
particularly that these requests have originated out- 
side the College and are illustrative of the pressure 
which continues to be brought to bear upon the College 
to exoand its services for the citizens of the State. 



Following discussion, the meeting adjourned 



at 12M. 




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15O-2-30. NO. 32I4-B 



lOMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE 

ON EXTENSION SERVICE 
January 17, 1959, 12M, Boston City Club 
Chairman, Trustee Chandler 

PRESENT : Trustees Chandler, Dewey, 
Monahan, Hubbard, Griggs, 
Whitmore, Mrs. Canavan, 
Mrs. McNamara, President 
Baker, also Director Munson 

Preliminary to the presentation of his annual 
report, Director Munson asued the advice of the 
Committee concerning his plan for a study of the work 
of the Extension Service preparatory to reporting to 
the Committee concerning opportunities for retrenchment 
as requested by action of the Joint Committee of Ex- 
tension Service and Experiment Station at their meeting 
on December 15, 1928. 

It seemed to be the opinion of the Committee 
that they would prefer a frank expression of opinion by 
the Director to an extensive study of the program as 
now rendered. 

The Director presented his report for the 
year. 

Following discussion, the meeting adjourned 
at 1:00 P.M. 




969 



Study of 
Activities 



Annual 
Report 



970 



COMMITTEE 



Stuart 
Gift 



V. A. Rice 
Leave of 
absence 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUoTEE committee 
ON FACULTY & PROGRAM OF STUDY 
January 17, 1939, 2:00 P.M., Boston City Club 
Chairman, Trustee Dewey 



PRESENT: 



Trustees Dewey, Chandler, 
Monahan, Griggs, Casey, 
Mrs. McNamara, Hubbard, 
Whitmore, Mrs. Canavan, 
Malcolm, President Baker, 
also, Dean Machmer, Director 
Verbeck 



Upon the recommendation of the President, it 



was 



VOTED: To recommend to the Board that apprecia- 
tion and thanks be expressed by the 
President to R. E. Stuart of Cambridge 
for the gift of 60 specimens of game 
birds, shore birds and water fowl to 
the College museum. 

President Baker presented a petition from 
Professor V. A. Rice, Head of the Division of Agri- 
culture, for a leave of absence for professional im- 
provement beginning September 15, 1939 and indicating 
three possible plans for travel and study. Upon the 
recommendation of the President, it was 

VOTED : To recommend to the Board that leave 
of absence in accordance witn the 
regular provisions for leave for pro- 
fessional improvement be granted to 
Professor V. A. Rice beginning 
September 15, 1939 and with the under- 
standing that arrangements for his 
teaching and other duties will be 
made witnout additional appointment. 

Proposal for the audition of six courses to 

the curriculum was present ea from the Faculty Committee 

on Course of Study ana with trie endorsement of the 



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lOMMITTEE 



1SO-2-38. NO. 121 4-B 



THE MASSACHUSETTS STATE COLLEGE 



President. Four of these courses were in Mathematics 

as follows: 

Introduction to Higher Geometry 
Vector Anaylsis 
Theory of Equations 
History of Mathematics 

Two courses were in Zoology as follows: 

Vertebrate Zoology 
Fisheries Management 

It was 

VOTED : '±'0 recommend to the Boara of Trustees 

that the four new courses in Mathematics 
and two new courses in Zoology as 
listed above and as recommended by the 
Faculty Committee on Course of Study be 
approved. 

Recommendation was also received from the 
Faculty Committee on Course of Study that the Division 
of Agriculture be authorized to require the satis- 
factory completion of a summer placement project of all 
students specializing in any department of the division 
with the understanding that this requirement will be- 
come effective with the class of 1941. Upon the 
recommendation of the President, it was 

VOTED : To recommend to the Board, approval 
of the above request of the Faculty 
Committee on Course of Study. 

The President reported for the record the 

following changes in personnel: 

Harry L. Allen, Laboratory Assistant, Control Ser- 
vice, retired as of November 28, 1938. 

Mary C. Hughes, Laboratory Assistant, Pomology, 
resigned as of January 7, 1939. 



971 



New Courses 



Placement Re- 
quirement for 
Agriculture 



Personnel 
Changes 



972 



COMMITTEE 



Annual Report 
of Dean 



Annual Report 
of Short 
Courses 



Limitation of 
Enrollment 
Stoekbridge 
School 



THE MASSACHUSETTS STATE COLLEGE 

George E. Taylor, Laboratory Assistant, Control 
Service, appointed as of November 29, 1938, 
salary $1,140. 

Dean Machmer presented his annual report for 
the preceding year. 

Director Verbeck presented the annual report 
for the Short Course division for the preceding year. 

in view of the report and recommendations of 

the Director of Short Courses with regard to student 

enrollment in the Stockbriage School, it was 

VOTED: To recommend to the Board of Trustees, in 
recognition of the harm which may result 
from the enrollment of students in the 
Stockbridge School in greater numbers 
than can be properly trained with exist- 
ing facilities and also in harmony with 
the action already taken by the Board 
in restricting student enrollment in 
the undergraduate college, that the ^resi- 
dent of the College be authorized to 
fix the maximum enrollment of students 
in any of the major courses of the Stock- 
bridge School whenever in his judgment 
limitation of facilities of plant, 
equipment ana/or staff make such 
restriction necessary in order to main- 
tain proper academic and vocational 
standards . 

The meeting adjourned at 3:00 P.M. 




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1?)0-2-n0. NO. 3214-R 



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THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 

BUILDINGS aNE GHOUiMDS 

January 17, 1959, 5:10 P.M., Boston City Club 

Chairman, Trustee Wnitmore 

PRESENT : Trustees ™hitmore, Cassidy, 

Malcolm, liubbara, Mrs. Canavan, 
President Baker, Treasurer Kenney 

President Baker presented a report of repairs 
accomplished under the program for restoration of 
buildings and grounds from storm and hurricane damage. 
He also reported upon the satisfactory completion of 
the ¥oung Stock Barn which has just been rebuilt follow- 
ing destruction by fire in 1957. The PWA project for 
the reconstruction of South College as an Administration 
Building is , progressing satisfactorily and is expected 
to be available for occupancy by the end of February. 

The deed for the transfer of a tract of land 
at the southwest corner of the College Farm to the town 
of Amherst for sewage disposal plant was presented by 
the Treasurer for signatures. This deed has been 
approved by the Attorney General 

The President presented an application from 
the Sigma Alpha Epsilon Fraternity for an option upon 
lot ,T F" in the Louisa Baker tract. Their object is to 
construct eventually a fraternity house upon this lot. 
Upon the recommendation of the President, it was 



973 



Report on New 
Construction 



Land Transfer 
to Town 



974 



COMMITTEE 



Option on 
Lot to 
Sigma Alpha 
Epsilon 



Dormitory 
Project 






THE MASSACHUSETTS STATE COLLEGE 

VOTED: To grant to the Sigma Alpha Epsilon 
Fraternity an option upon lot "F" 
in the Louisa Baker tract for a 
period of two years at a purchase 
price of $1,000 and without the re- 
quirements of a down payment for 
this option. 

The Secretary presented a report of the plans 
of the Joint Committee of Trustees, Alumni and Ad- 
ministrative Officers for the promotion of a self- 
liquidating dormitory project for the College during 
the year. The Trustees and the Alumni nave each sub- 
mitted a bill to the Legislature to provide in 
different ways for this project. 

The meeting adjourned at 4:00 P.M. 



Secretary 




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JF5O-2-30. NO. H214-R 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 

January 17, 1939, 4:00 P.M., Boston City Club 

Chairman, Trustee Bartlett 

PRESENT: Trustees Bartlett, Chandler, 
Whitmore, Hubbard, Malcolm, 
President Baker, Treasurer 
Kenney 



The Treasurer presented his annual reoort and 



it was 



VOTED : To accept the report and recommend its 
approval to the Board of Trustees. 

The Treasurer reported that two notes of 

former students given for loans many years ago have 

proven uncollectible and he recommended that they be 



written off the books as follows, 



- 1100 < 



Mary Louise Alien, March 29, 1933 
Edwin Tanner, September 28, 1922 - $150 









It was 

VOTED : To write off the books the notes listed 
above and totaling $250, v 

At the request of the Springfield Safe Deposit 

and Trust Company which is the College trust fund agent, 

it was 

VOTED: To recommend to the Board that the 
following changes of investment 
authorized by the Finance Committee 
made in the agency funa held by the 
Springfield Safe Deposit ana Trust 
Company unaer agreement dated January 
22, 1937 be approved, ratified and 
confirmed; 



975 



Treasurer's 
Report 



Stuaent Notes 
Cancelled 



Sale, Transfer 
Purchase of 
Securities 



976 



COMMITTEE 



President's 
Emergency- 
Fund 



Telephone 

Charges 

Allocation 



THE MASSACHUSETTS STATE COLLEGE 



Sale and Call 

2M Prudence Bonds Corp. 5^s 1945 (with 4 shrs. 

Prudence Bonas Corp. Com. v.t.c. < $913.92 
1M Toledo Edison Co. 5s 1962 1,049.80 



Purchase 
1M Ohio Public Service 4s 1962 



^$1,068.75 



<f 



Exchange 

2M Prudence Bonds, Inc. 1st reg. 5^s 1945 
4 shrs. Prudence Bonds Corp. v.t.c. com. 
Cash 

And further that the withdrawal of the 
sum of Sline Hundred Seventy-One and 
52/100 Dollars $971.52 from the agency 
fund held by the Springfield Safe 
Deposit and Trust Company under agree- 
ment dated January 22, 1937, be 
approved, ratified and confirmed. 

In accordance with custom and to meet 

emergency needs of the College, it was 



$550. 
1. 
59.60 



VOTED: 



o 



LUthorize the President to expend 



a 



t his discretion a sum not to ex- 



(P 



ceed $400 from the income of the 
Burnham, Vheeler and Sessions trust 
funds between this date and the 
date of the semi-annual meeting of 
the Board in June 1939. 

Upon the recommendation of the Treasurer, 



it was 



VOTED : To authorize the Treasurer to allocate 
telepnone costs under the automatic 
system recently established to the 
various services ana departments of 
the College as in his judgment they 
b.ccord with the actual expense in- 
volved. 

The President presented a recommendation from 

the Director of the Experiment Station for renewal of 

agreement with the Wisconsin Alumni Research Foundation 

and, it was 



! 



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lOMMITTEE 



l«>0-2-T8. NO. 3214-R 



THE MASSACHUSETTS STATE COLLEGE 



VOTED: 



To recommend to the Board that the 
President be authorized to approve 
an agreement with the Wisconsin 
Alumni Research Foundation for con- 
tinuation of the research program 
and the receipt from the foundation 
of a grant of $500. 



m 



The President explained the action of trie 
Trustees of the Lotta Crabtree Estate in bringing peti- 
tion to the court for interpretation of certain aspects 
of the will with regard to loans ana scholarships to 
graduates and students of the College. Particularly, 
the Trustees are seeking the opinion of the court as to 
their authority to grant loans to graduates of the 
Stockbridge School as well as to the graduates of the 
degree course and as to whether or not they are 
authorized to grant scholarships from this fund. There 
was discussion of the question of policy of including 
Stockbridge School graduates in the provisions of the 
bequest. It seemed to be the opinion of the Committee 
that it is not necessary for the Board of Trustees of 
the College to be represented at the hearing on the 
petitions before the court. 

The meeting adjourned at 5:25 P.M. * 



retary 




977 



Research 
Agreement 



Lotta Agri- 
cultural 
Fund Report 



978 



COMMITTEE 



Diploma 
Form 



THE MASSACHUSETTS STATE COLLEGE 



MINOTES OF JOINT MEETING OF THE TKUdTEE COMMITTEES 



OH FINANCE AND LEGISLaTK 



March 8, 1939, ±2:60 P.M., Cnamber 
of Commerce Building, Boston, Mass 



PREbElI'-i.' l 



Trustees: Chandler, Griggs, 
C as slay, ! " r hitmore, Hubbard, 
Mrs. McFamara, President Baker 



In the absence of Trustee Bartlett, Mr. 
Chandler was elected chairman pro tern. 

President Baker explained that several members 
of the Committee on Finance were unable to attend the 
meeting and he, therefore, had invited Mrs. MeNamara 
and Dr. Hubbard to attenu. trie meeting. 

The President brought to the attention of the 
Committee the difficulty which is faced eacn year in se- 
curing the signature of trie Governor upon trie diplomas 
of graduates of trie College, as this number has grown 
to arounu oOO per year, it has seemed like an imposition 
upon His Excellency to require his signature in the 
buort time that is available at commencement. The Presi 
dent explained that ne nad discussed the matter with 
Governor Saltonstali wno had stated that he had no ob- 
jection to the elimination of the Governor T s signature 
from the diploma. Following aiscussion of the matter, 



it was 



VOTe^ : To authorize trie Preoicient to prepare 
tne ai^ioma form i'or this year with 
only the signature of trie President of 
trie College, if this seems to him 
aavisatj-e. 



! 



1RO-2-38. NO. 3214.B 



Ilk 



THE MASSACHUSETTS STATE COLLEGE 

The President announced that the report of tne 
Auditor Tor tne fiscal year ending November 50, 1937 hac. 
just bee.i received and would be distributed to the 
Trustees with an explanatory statement as soon as it 
could be duplicated. 

President Bauer reporteu upon tne progress of 
repairs and reconstruction under tne appropriation lor 
Hurricane and Storm damage ana spoice particularly of 
plans for the construction of a new greenhouse to re- 
place tne one destroyed last September. The appropria- 
tion included an item of §10,000 for this purpose. An 
architect has been employed and has submitted satis- 

■ 

factory plans. Mr. Moynihan, Chairman of the Commission 
on Administration and Finance nas advisea that these 
plans be advertised for bias immediately. Trie Trustees 
as^ea the President many questions concerning the need 
for just tne type of building plannea and tne various 
factors invoivea in this construction project. as a 
resuxt of this discussion, it appearea to be tne 
opinion of the Committee that trie President should pro- 
ceed with the construction of trie greenhouse in 
accordance with previous action taken by tne Trustees. 

Tne petition of the Trustees of the Lotta 
Crabtree Estate for a broader interpretation of the pro- 
visions of the bequest for tne benefit of this College 
; -vu.ch was explained to the Trustee Committee on 
Finance at its January meeting was again referred to by 
tne President. Tne Trustees of the Estate nave re- 



Auaitor T s 
Report 



Greenhouse 
Construction 



Lotta Fund 

Court 

Petition 



980 



COMMITTEE 



Budget 
Hearings 



Report on 
Budget 



THE MASSACHUSETTS STATE COLLEGE 

quested that the Trustees of the College present to the 

court an answer to their petition. Following discussion 

ana upon motion by Mr. Cassidy and seconaea by Mrs. 

McNamara, it was 

VQ'iUD : That a committee composed of President 
Baker, Trustees Bartiett and Cassidy 
prepare a report and present it to the 
court as the answer of the Trustees of 
trie College. 

President Baker expiainea that the principal 
business for consideration at this meeting was the pre- 
sentation of tiie College budget for 1939 and 1940 be- 
fore T ^ays ana Means Committee of trie Legislature. He 
referred to the request of Governor Saitonstall that 
department heaas recommend reduction of b% in their 
appropriation and presentea to the Trustees a comore- 
nensive report of the financial situation of the 
College indicating the difficulty involved in meeting 
such a request. 



J.J.J 



His report pointed out that 79$ of the ex- 
penditures of trie College are for personal service 

Lere reduction without elimination of positions or 
lowering of rate of pay is very difficult. That a b% 
reduction in trie maintenance item alone would mean a 
25% cut in this item ana would be wasteful of personal 
service by withdrawing funds essential for efficient and 
economical operation. This report also indicated that 
the increase in the net appropriation for maintenance of 

the College by trie State during the ten-year period 



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IPiO-2-na. MO. 1214-0 



THE MASSACHUSETTS STATE COLLEGE 

from 1929 to 19o9 had amounted to only 8.18$ 
in spite of very substantial increases in student enroll- 
ment ana various services which the College renders. In 
ten items of the budget, the funds received in 1968 and 
recommended for 1959 are actually less in amount than 
those appropriated for these purposes in ±9^9. 

The President pointed out, in view of these 
facts, -tnat it would be impossible to ma^e a substantial 
reduction in the operation costs of the College without 
eJ-iminating or reducing some of trie services which the 
College renders or substantially reducing the number of 
students . Any such program would involve trie eliminatior 
of personnel. In view of these facts, he asked the ad- 
vice of trie Trustees as to the attitude rie should tajie 
ana the procedure which he should follow in presenting 
the budget of the College to the Ways ana iueans Committee 
of trie Legislature. 

Following thorough and extensive discussion 
in which the possibility of salary reductions, elimina- 
tion of services, ana increase of revenue were ail con- 
sidered, it was 



981 



vOTEiJ: 



Tuat the report on the financial situa- 
tion of the College as submitted by the 
President represents the opinion of the 
Trustees as to the financial situation 
of tae Cox^ege ana they approved its 
recommendation with regard to possible 
economies. 

The meeting aajourneu. at 3:45 P.M. 



etary 




982 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



P 



I 




MiiSfiACHUbiiTTS STATE. COLLEGE 



Study of Budgets for 
1939 - 1940 



I 



t 



March 1939 



I 



p 



p 



Marca 1S3S 



I 



1 



MASSACHUSETTS STaTE COLLEGE 

STUDX OF THE COLLEGE BUDGET 

Funds for the maintenance of the College provide 
for three distinct functions; namely, (1) general administra- 
tion, (2) physical plant operation and maintenance, and (3) 
instruction, research and extension services. As a result 
of the study of the financial operations of several land 
grant institutions, Professor Lloyd Morey of the University 
of Illinois has indicated what may he called a standard re- 
lationship between expenditures for these three functions. 
In the table below, there is indicated the division of funds 
of this College as they were applied in 1958 to these three 
types of functions and the ratio as compared with that 
recommended by Professor Morey. 

Table I Mor ey * s 

1958 Percent Ratio 
General Administration $65,258.52 4*55 7. 

Physical Plant & It 218,314.44 15.2 13. 

Instruction, Research & Extension _^L f 150 .,531 .27 ffQ T 2$ 80 . 

Total $1,434,104.23 100. 100. 

From this table it will be seen that the division 
of funds at this College approaches very closely to that of 
the average. Our administration costs are low and the cost 
of operation of the physical plant somewhat above average, 
while instruction, research and extension services are just 
about average. 







p 



p 



p 




f 



This table indicates that our fiscal operations 
are close to those of the average land-grant institution so 
far as division of funds between these three main functions 
is concerned and it indicates clearly that the funds devoted 
to the main objectives of the College: instruction, research 
and extension service, correspond very closely to the stan- 
dard ratio. Therefore no changes in the proportion of funds 
devoted to the as purposes appear advisable. 

Personnel and Maintenance 

The main division of the budget is between cost 
for personal service and cost for maintenance. In the College 
budget for 1938, 79.2$ of total funds for maintenance were for 
personal service costs with 20.8$ for maintenance. In the 
case of State Funds alone*, 76.6$ was for personal service and 
23.4$ for maintenance. This is an important factor to con- 
sider when* reduction in appropriations is contemplated, The 
personal service item is a very difficult one to reduce with- 
out eliminating personnel or reducing salaries, On the other 
hand, if substantial reduction is made in the funds for 
maintenance without reduction of personnel, the staff is 
greatly handicapped in doing its work efficiently. In a sense, 
the funds for maintenance are the tools with which the staff 
does its work. 

For example, the present suggestion that the budget 
be reduced by a blanket 5$ with the implication that this may 
be taken out of maintenance funds would mean if strictly 
applied a 25$ cut in funds for maintenance. This would be 
bound to mean ineffective and uneconomical operation because 
the staff would lack needed supplies and equipment with which 
to do their work. 



§ 



p 



p 




«»<Q« 



Table II 
A Ten-year Comparison 

1989, 

■Mm- i -in. — nr 

1. Total Resident Student Enrollment 1,079 

2. Number undergraduate Courses Offered 360 



3. Professional Staff (full time) 

4. Attendance at Campus Meetings 

5. Fullorum Disease Tests 

6. Number Major Buildings 

(§10,000 or more valuation) 

7. Fuel Appropriation 

8. State Appropriation for 

Maintenance 

9. Federal Appropriation for 

Maintenance 

10* Receipts Returned to State 
Treasurer 

11. Net Cost to State 



182 

12,273 
304,092 

33 
4,000 



1959 

1,873 

405 

243 

44,594 

502,341 

38 
$55,000 



(1) 



Percent 
Increase 

73.5 

12.5 

33.5 

263. 

65.1 



(1) 



$992,910 $1,124,620 
$164,958 $316,881 



(1) 



$271,850 
$721,060 



$344,576 
$780,044 



(1) 



12. Met State Appropriation for 
Maintenance in 1931 

13 • Increase in Net Aporopriation 
1931 to 1938 

14. Increase in Net Aporopriation 
1931 to 1938 



$773,911 
$6,133 



15.1 
1.8 

13.2 

26.7 

8. 18 



(1) 1938 figure, latest available 

Table II shows a comparison of services, facilities 
and finance between the yg&rs 1929 and 1939 indicating some of 
the changes which have taken place during the ten-year period. 
The first five items might be considered to indicate the growth 
of the services which the College renders and it will be noted 



I 



■ 




■ 



I 



-4- 

that the percentage of increase is very substantial * The 
College has grown during these ten years. It is teaching many 
more students and rendering services in the field of research* 
extension education and regulatory service on a much wider scale. 

VJhile services have increased greatly, expenditures of 
funds have increased very moderately. The cost of fuel for 
buildings is a case in point as indicated in items six and seven* 
While- our major buildings have increased from thirty-three to 
thirty-eight or 15.1$ during the ten-year period, our cost for 
fuel increased only $1,000 or 1.8$. 

State appropriations for maintenance during this period 
increased 13.2$ while receipts returned to the State treasury in- 
creased 26.7$. If these receipts are deducted from appropriations, 
thus giving the net cost of the College to the State as indicated 
in item eleven, it will be seen that this cost increased only 8.18$ 
during the ten-year period. 

Item nine indicates the growth in Federal Funds during 
the decade and shows the very substantial increase here amounting 
to 92$. As a matter of fact much of the cost of the increase in 
services rendered by the College to people of the Commonwealth 
has been met from increase in Federal appropriations. 

Items twelve, thirteen and fourteen give a comparison 
of the net State appropriations of 1931 and 1938. They indicate 
an increase in this seven-year period of $6,133 or .8$ and show 
that the cost of the College for maintenance was practically the 
same in 1938 as it was in 1931 despite substantial increases in 
student enrollment and services rendered. 



J 



I 



I 



-5- 



i 



A detailed study of comparative budget figures 
for the year 1929 and for the current period is shown in 
table III wMch indicates some striking contrasts. This 
table shows the very moderate increase of 13.2$ in State 
appropriations for maintenance during the nine years from 
1929 to 1938 and an increase of 15.5$ for the ten-year 
period, using the amount recommended in the Governor's 
budget. In the meantime, new services have been added, 
such as nursery research service, dairy cattle certifica- 
tion, recreation leadership instruction, etc. and the 
older services have been substantially increased. 

It is significant, also, that in ten of the 
items listed in the table, the amount appropriated in 1938 
and the amount recommended for appropriation for 1939 are 
actually' less in each case than the amount appropriated 
for the same purpose in 1929. Attention is called par- 
ticularly to these items in the recommendations for 1939; 
for example, the 25$ decrease in the amount for travel, 
50$ decrease in the amount for replacements and 10$ de- 
crease in the amount for Short Course instruction. In 
such items as Short Courses and Poultry Disease Control 
Law, we are rendering substantially greater service today 
with less money than was appropriated for these services 
in 1929. 

The poi$t which we have attempted to make herein 
is that State appropriations to the College have increased 
very moderately in trie past ten years despite very sub- 
stantial increases in services which the College renders 



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-8- 

to the public. In many departments of the Commonwealth, 
much greater increases in appropriations have been 
granted and, of course, there have been many new 
commissions and bureaus established. Under these cir- 
cumstances, it is perhaps reasonable to question the wis-" 
dom of a blanket cut such as 5$ effecting all departments 
alike whether their funds have increased very slowly or 
very- rapidly. In a situation such as ours, where, funds 
have increased very slowly and where the demand for service 
continually outreaches fiscal resources, it is very diffi- 
cult, if not impossible, to curtail expenditures without 
discontinuing services or reducing the number of students. 

The Budgets for 1959 and 1940 
Table IV 

A. Recommended.lp.propriation for 1939 

I • Increase for Personal Service 1958-1959 $18, 330 . 

Allocation: 
Committed 

Balance on 1938 Salary In- 
creases §1B,073. 



(2) Balance on 1938 appropria- 

tion for Instruction 1.205. 

13,278. 

(3) 1939 step increases 5,340. 

18,618. 



I 



J 






I 



Mo Provision for: 

(1) New Positions .$10, 725 • 

(g) Reclassification of Posi- 
tions 870 . 

Summer School and other 

Short Courses increases 3,700* 

Temporary labor positions 
to be made permanent 

(5) Increase in temporary 
service 




(2) 1940 Step Increases 8.445. 



51 .t, 820 o 



II, Increase for Maintenance 1938-1939 5,500. 

Allocation,; 

(1) Teaching Supplies & Equips 

ment 1,500. 

(2) Experiment Station 1,400, 

(3) Extension Service - 500 • 
'Waltham Field Station 500 . 

(5) Short Courses 500, 

(6) Repairs & Replacements 2,200, 

(7) Control Laws - 100. 

5^500, 

I. Increase for Personal Service 1939-1940 15,450. 

Allocation; 

(1) Balance on 1939 Salary 

Increases 11,655, 



17.100. 

I— I 1 1 I I infill T iilTiinilM— III 



No Provision for: 

(1) New Positions 13,770. 

II. No Increase in Maintenance 



* 



i 






-10- 

The Trustee State budget for maintenance for 
1939 represented an increase of $97,705 over the appro- 
priation for 1938 (Dining Hall maintenance excluded) . 
The recommendation in the Governor's budget for the 
College for this year represents an increase of §18,330 
over the appropriation of 1938. Table IV shows an alloca- 
tion of the increased amount recommended. This wilj. take 
care 'of the balance due on salary increases granted for 
part of the fiscal period in 1938 and will take care of 
the recommended step increases for 1939. It does not pro- 
vide for new positions, reclassification of positions or 
the various other increases requested in the Trustee budget 
for personal service. 

Only $5,500 is allowed for increased maintenance 
costs and the allocation of this amount is indicated in 
the second section of the table. 

The Trustee State budget for 1940 included an in- 
crease in funds over their 1939 Budget of $80,176. The 
Governor s s budget reduces these estimates by $138,599 and 
provides an increase over the recommended appropriation for 
1939 of $15,450 . The allocation of this amount is indicated 
in section B of table IV. This increase provides funds 
with which to meet the balance of the cost of 1939 step 
salary increases and provides part of the amount necessary 
for normal step increases in 1940. There is no pro- 
vision for new positions or for increase in maintenance. 



i 



; 



-11- 

The Problem of Reductions 

#t a recent meeting of the Heads of Departments 
of the College, President Baker described the present 
financial situation and reminded them of the need for 
exercising strict economy. He stated that it is reasonable 
to assume that this demand for economy comes from the 
people of the Commonwealth and that this College as a public 
institution, dedicated to their service, should willingly 
cooperate in every possible way. As previously explained, 
the only way which seems possible under present circum- 
stances is through the reduction or elimination of services 
now being rendered, or the reduction in number of students, 
and/or the elimination of certain personnel; unless it 
should be decided by the Legislature to accomplish reduction 
in -cost through the decrease in rates of pay throughout the 
State Service e 

If it is decided by the Legislature that certain 
services of the College must be curtailed or eliminated for 
the purpose of reducing expenditures, the President will 
suggest the more feasible if requested. It should be 
emphasized, however, that hundreds and probably thousands of 
persons in the Commonwealth accustomed to receive the benefits 
of these services are likely to be critical of such action. 
Such action, also, would necessitate the elimination of 
personnel from the permanent staff of the College. 

The present educational program of the College 
has developed slowly over a long period and in response to 
a public demand for service, frequently brought about 






i 



i 



-12- 



through specific action by the State Legislature as in 
the cases of the nursery research service, Dutch Elm 
Disease program, Stockbridge School program and others. 
Of course, the College itself is a creation of the Legis- 
lature and its functions are carried on in accordance with 
the provisions of Chapter 75 and other sections of the 
General Laws. 

Every effort will be made to maintain the ser- 
vices of the College economically and efficiently, but 
if substantial reductions in costs are to be accomplished, 
some elimination of present services and personnel will 
be necessary and the Great and General Court should take 
the responsibility for such action. 



k 



i 



)MMITTEE 



ISO-2-38. MO. 1214-B 



THE MASSACHUSETTS STATE COLLEGE 



MINUTES 



OF MEETING FOR OPENING OF 



BIDS FOR CONSTRUCTION OF GREENHOUSE 
Apri^ 15, 1939, 2:00 P.M., ?re^iue:it f s Office 
Chairman, Trustee Whitmore 



PRESENT: 



Trustees Whitmore, Mrs. Canavan, 
President Baker, Treasurer Kenney, 
Representatives of the Architect 
and college staff interested. 



This was a public meeting for the opening of 



bids for the construction of 



greenhouse to be 



attached to the French Hall range replacing the house 

destroyed by the aurricane. 

. Treasurer Kenney opened bids as fol^ov/s: 

Lord & Burnham of Boston, base bid $ 11,489, 
deduction for 7 alternates $2,134, net 

Metropolitan Greenhouse Manufacturing 
Corporation of Brooklyn, Mew Yor±i, base 
bid $11,500, deduction for alternates 
$1,496, net $10,004. 

TrT in^t-Eergiunu of Wakefield, Mass., base 
bid $11,900, deductions $2,006, net 

|9,894. 

Certified check for $2500 was received from 



w 



each ox one above Didders. 

The k. T. Stearns Company submitted a bid for 
a cement pit which aiu not correspond to specifications 
ana 10 Chech was received so that the bid was not 



acce 3ted. 



Following consideration of the various bids, 



it wa: 



983 



Greenhouse 



984 



COMMITTEE 



Auditor's 
Report 



THE MASSACHUSETTS STATE COLLEGE 



VOTED: 






To accept the 
for the constr 
house as speci 
$9,775 which i 
all alternates 
fifth, which a 
|420 to cover 
inside concret 
to be prepared 
Trustees as cu 



bid of Lord & Burnham 
uction of the green- 
fied at a price of 
s the oase price with 

deducted except the 
iternate amounts to 
the construction of 
e walks, the contract 

and signed by the 
stomary . 



m 



The meeting adjourned at 2:45 



P.M. 




Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 

June SO, 1959, 1:00 P.M., Chamber 
of Commerce Building, Boston 

Chairman, Trustee Bartlett 

PRESENT: Trustees Bartlett, Cassidy, 
Whitmore, Chandler, Presi- 
dent Baker 

The Board of Trustees at its meeting on May 
18, 1959, referred to its Finance Committee the report 
of the Auditor for the fiscal period closing November 
50, 1957 with the suggestion that an official reply 
should be filed in answer to certain charges Included 
in the report. As a result of this action, considera- 
tion was given to the procedure to be followed by the 
Finance Committee. President Baker submitted a state- 
ment prepared by him which might be usea as an answer 
to the report ana this was considered by the Committee. 
Reference was also made to correspondence with Mr. 
Bartlett concerning tne auditor ! s report and it was 



t 



I 



40MMITTEE 



150-2-38. NO. 32I4-H 



THE MASSACHUSETTS STATE COLLEGE 

decided to ask the President and Secretary to prepare 
a concise answer to the various charges included in the 
Auditor 1 s report; this to be submit tea to the members 
of the Committee for their consideration and when 
approved oy Mr. Eartlett as Chairman, to be filed with 
His Excellency the Governor and the Comptroller of the 
Commonwealth as the formal reply of tne Trustees to the 
report of the Auditor. 

In accordance with action of the Board, con- 
sideration was given to the matter of rate of rent to 
be paid by Professor Waugh for the house on the campus 
which the Board has authorized him to occupy following 
his retirement. Recommendation was receiveu. from 



Treasurer Kemiey tliat this amount be fixed at $240 per 
year which is the stanaard value of such a dwelling as 
fixed by the State Division of Personnel and Standardiza 
tion when included as a perquisite to a State employee. 
The President also referred to the Committee 
the request of Professor Waugh that he be permitted to 
install a General Electric heater and air conditioner 
in this house at his own expense amounting to approxi- 
mately $960. It was explained that the present hot-air 
coal-burning furnace is very old and not entirely satis- 
factory as heating equipment for the house. Professor 
Wau fe h has asi-ied that he be permitted to retain his in- 
terest in tiiis new equipment for a few years in view of 
the substantial personal investment wnich he proposes to 



985 



986 



COMMITTEE 



Waugh House 
Rent and 
Heater 



Appropriatio 



THE MASSACHUSETTS STATE COLLEGE 

make. Following discussion, it was 

VOxEiJ : To fix the rent of Professor Waugh' s 
house at $240 per year and to grant 
him the privilege of installing a 
General Electric Oil burning heater 
as requested by him with the follow- 
int unaer standing: 

Professor Faugh is to install this 
heater at his own expense and to 
hold title to it for a period of 
three years following its installa- 
tion. He or his estate to retain the 
privilege of removing the heater 
prior to the end of the third year 
leaving the premises in satisfactory 
condition. At the end of the three- 
year period, the heater is to become 
the property of the College without 
any expense to the College. 

President Baker reported to tne Committee on 
further cuts made in the appropriation for the College 
by which all special items for repairs and improvements 
during 1939 and 1940 have been eliminated. He spoke 
particularly of the urgent need for some of these items 
including the repairs at the Pov/er Plant, the exterior 
walls of South College and the water xine to the Farm 
Barn, ana also spoke of tne opportunity afforded by the 
proposed WPA road project for the securing of substan- 
tial Federal grants for the reconstruction of campus 
roads. He asked the Committee as to the advisability 
of requesting the more important of these items in the 
State Supplementary Buaget. it seemed to be the 
opinion of trie Committee that, since these items have 
been eliminated by His Excellency the Governor ana this 
elimination approveu. by the Legislature, that no further 
action should be taken for the present. 



I 



150-?-38. NO. H214-n 



)MMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

President BaKer presented a recommendation for 

a slight increase in the rate of room rents in College 

dormitories ana explained this recommendation on the 

basis that present rates are comparatively low-ranging 

from $60 to $120 per year with the majority at $100 ana 

that tiiis is one method of meeting the suggestion of 

State House officials that College receipts "be increased 

Following discussion of the proposal, it was 

VQTfcD : To refer the President's recommenda- 
tion to the Full Board of Trustees 
without recommendation. 

The Board of Trustees at its recent Serni- 
Annuai Meeting, also referred to the Finance Committee 
the questions raised by the Associate Alumni of the 
College concerning the Lotta Agricultural Funu. and the 
petition of the trustees of that fund for a broader in- 
terpretation of the provisions of the will by which it- 
is set up. As a result of the consideration of the 
Full Board, the Chairman of the Finance Committee had 
been requested to arrange a conference with the special 
committee of the Associate Alumni ana the Finance 
Committee was asited to represent the Board in negotia- 
tions with the Alumni concerning this matter. The 
Secretary was asked to get in touch with Mr. Brett of 
the Alumni Committee ana request him to arrange with 
Mr. Bartlett for a mutually satisfactory date for a 
joint conference. 



987 



Dormitory 
Room Rents 



Lotta 

Agricultural 
Fund 



9 



COMMITTEE 



Printing 
Report 



Hurricane 

Repairs 

Report 



THE MASSACHUSETTS STATE COLLEGE 

President BaKer presented to the Committee 
a brief report of the difficulties ana increased ex- 
pense involved in handling College printing under the 
increased restrictions of State laws and regulations 
and suggested the economy and increased efficiency 
which would aoubtless be possible if tne College could 
own its own printing equipment. 

He also presented a financial report of ex- 
penditures from the special appropriation for repairs 
resulting from hurricane damage. Tnis report indicated 
that all projects are very nearly completed ana that 
ex:3enses will come within the appropriation available. 

Tne meeting adjourned at 2:35 P.M. 




cretary 



i 



I 



lOMMITTEE 



1R0-2-38. NO. 1214-D 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF JOINT MEETING OF 
TRUSTEE EXECUTIVE COMMITTEE AND COMMITTEE ON FINANCE 

November 8, 1939, 12:45 P.M., City Club, Boston, Mass. 

Trustee Bowditch-Chairman 

PRESENT : Trustees BoT7ditch, Bartlett, 

Cassicly, Ely, ^hitmore, 
President Paker 

The following is the call for the meeting. 

October 19, 1939 

To Trustee Executive and 
Finance Committees 
Massachusetts State College 

The Chairman of the Executive and Finance 
Committees of the Board of Trustees of Massachusetts 
State College have authorized me to call a joint 
meeting of these committees to be held in Boston 
at the City Club on Wednesday, November 8, at 12:50 
P. IT. This will be a luncheon meeting for the purpose 
of considering personnel and financial matters to be 
presented bv the President of the College and for 
taking such action thereon as may be determined. 

Yours respectfully, 

/s/ Robert D. Hawley 
Secretary 

The Secretary presented the following 

financial report upon State Funds appropriated for 

maintenance for the current year closing November 30. 



989 



Call 



990 



COMMITTEE 



Financial 
Reoort 



Tiling Hall 
Fund 

lance 



rmilory 
Project 
Leg Dpini 



THE MASSACHUSETTS STATE COLLEGE 



Personal 

Service 



Maintenance 



Total 



Appropriation $866,368.94 $256,991.50 $1,123,360.44 

799.079.95 215.796.07 1.014,876.00 
67.289.01 41.195.43 108.484 .44 



Expenditures 
Balance 



Exn ended Wo v. 
_ 1938 

Committed ! T ov 
1929 



difference be- 
tween Balance 
and November 
Commitments 



7C n^q rc 



58.860.91 



76, 000 '.00 28,100.00 



115.859.76 



104,100.00 



- 8,710.99 13,095.43 



4,384.44 



President Baker reviewed the situation with re- 
gard to the balance remaining in the Dining Hall Trust 
Fund account which was closed September 1, 1938. He 
read to the committee a recent communication from the 
Attorney General suggesting that the question which the 
Trustees had raised as to the use of this fund for the 
aid of students be referred to the court. Following 
discission, it was 

VOTED: To adopt the suggestion of the Attorney 
General and seek the permission of the 
court to use this balance as an unre- 
stricted trust fund under the authority 
of the "Poard of Trustees. 

Trustee Bar tie tt offered to prepare the case 
for submission. 

The consideration of the project for self- 
liquidating dormitories was introduced by the President 
and was entirely with reference to the reruest to the 
Attorney General for an opinion as previously authorized 



i 



■OMMITTEE 



1Pi0.2-ne. NO. 3214-B 



THE MASSACHUSETTS STATE COLLEGE 



by the Board of Trustees. ? T r. Bartlett and Mr. Fly 
approved a draft for submission to the Attorney General 
and the Secretary ^as recuested to forward it 

4 

immediately. 

The President reported upon the recent re- 
quest of poultrymen for additional funds for carrying 
out the program of Poultry Pullorum Testing and the 
authorization of His Excellency the Governor to under- 
write a transfer of $2500 from Emergency Funds if 
necessary in order to continue this program. 

The President presented to the committee a 
plan for the reorganization of the Business Office of 
the College in consequence of the retirement of 
Treasurer Kenney on December 20, 1939. In substance 
the plan proposed the establishment of a position of 
Secretary-Treasurer to be the chief Business Officer of 
the Institution with three subordinate officers - Bursal 
Business Officer and Superintendent of Buildings and 
Grounds - to be responsible under him for the various 
functions of the Business Office. The proposed re- 
organization -was illustrated in chart form, copy of 
which is attached hereto. There would be the same 
number of officers in the business and administrative 
offices as before and the total cost for salaries under 
the ne w plan ^ould be somewhat less than at present. 

There was discussion of the recommendation 
of the President and, it was 



Pullorum 

Testing 
Program 



Business 

Office 

Reorganization 



992 



COMMITTEE 



Control 
Service 
Reorganization 



THE MASSACHUSETTS STATE COLLEGE 

VOTED: That the plan be recommended to 

the full Board for consideration. 

A special meeting of the Board prior to the 
retirement of the Treasurer was suggested. 

The President also reported the retirement 

on December 27, 1939 of 3. D. Raskins, Chief of 

Laboratory in the Control Service and presented 

recommendations from the Director of the Experiment 

Station for the reorganization of the Control Service 

Laboratories upon this change of personnel. This 

recommendation involves the naming of Mr. P. H. Smith, 

no 1 '? Chief of Laboratory in the Seed and Feed Control 

Services, to be Chief of Laboratory for these and the 

Fertilizer Control Service also. He also recommends 

the following other changes in the Control Service 

staff. 

J. F. Kuzmeski from Jr. Chemist at ^.2160 to Sr. 
Chemist at $2940. 

A. Spelman from Jr. Chemist at |2160 to Asst. Chemist 
at |2260. 

*Tew nosition - Jr. Chemist at $1680. 

It Fas explained that the cost under the pro- 
posed organization ^ill be somewhat less than under 
the present arrangement. It was 

VOTED : To approve the plan for reorganiza- 
tion of the Control Service as pro- 
Dosed. 

It ^as 

VOTED : To recommend the following resolu- 
tion for adoption to the Poard of 
Trustees. 



t 



*i 



lOMMITTEE 



150-2-38. NO. 3214-n 



THE MASSACHUSETTS STATE COLLEGE 

Resolution upon Retirement of 
Henri Darwin Ha skins 

Whereas Henri Darwin Haskins has served for 
almost fifty years as Chemist in the 
Fertilizer Control Laboratory in the Agri- 
cultural Experiment Station and has been, 
for the last twelve years, Chief of said 
laboratory in a capacity of leadership and 
responsibility which has reflected 
creditably upon the College and all those 
whom it has served and 

,nr hereas his high professional standards in 
interpreting the objectives of legislation 
as this pertains to fertilizer control and 
law enforcement have served to give in- 
telligent direction to the development of 
similar services now universally adopted 
in other states, be it 

Resolved that, on the eve of his retirement 
from active service the Poard of Trustees 
extend to him grateful appreciation for his 
long and valued service and best wishes for 
the years which lie ahead. Further, the 
Board direct that this expression of appre- 
ciation be soread upon its records. 

President Baker referred to the recent 
resignation of Professor H. E. m arfei and to the pro- 
visions of the leave of absence granted to him in 1937 
which provided that if he should resign from the service 
of the College before three years after his leave of 
absence, he should return to the College a proportion 
of the salary paid him as determined by the Trustees. 
Upon the recommendation of the President, it was 

VOTED : That Mr. " 7 arfel be asked to return the 
amount of ^300 in accordance with this 
provision. 



993 



Haskins, 
Resolution 



Tr arfel's 

Financial 

Obligation 



994 



COMMITTEE 



Aeronautics 

Program 



Storage Shed 
struction 



THE MASSACHUSETTS STATE COLLEGE 

The Secretary reported that the Federal 
Civil Aeronautics Authority have approved this 
College for participation in the Civilian ^ilot ^rain- 
ing Program and authorized a quota of twenty students. 
It was explained that the costs of this program are 
met by the Federal Government and the students in- 
volved except for the few ground school courses which 
can be offered by the College without additional ex- 
pense. It was 

VOTED: To approve the organization of the 
Civilian Pilot Training Program at 
the College and to authorize the 
^resident to sign the necessary 
agreement with the Civil A.eronautics 
Authority. 

The President proposed the construction of 

an addition to the storage shed at the Power Plant 

using labor and lumber supplies available at the 

College and such additional supplies as may be needed 

u^ to a cost of ^2,000. He exolained the need for this 

additional Storage SDace which it is expected ^rill 

also make possible the transfer of the Grounds Service 

from its present building which can then be made 

available for needed space by the Department of Physics 

it was 

VOTED: To approve the recommendation of 
the ^resident that an addition to 
the storage shed at the p orer p lant 
be constructed. 

The President reported the action of the 
Administrative Committee in recommending to the Trustee^ 



I 



I 



I 



COMMITTEE 



150-2-30. NO. 3214-R 



THE MASSACHUSETTS STATE COLLEGE 

that the Summer School for 1940 be discontinued in view 

of the lack of funds for meeting the needs of personnel 

and all of the services of the College. It ras 

VOTED : To approve the recommendation of the 
President and the Administrative 
Committee that the Summer School be 
discontinued in 1940. 

The President presented request from Miss Ruth 
Mclntire, of the Extension Service staff of the College, 
to purchase a triangular plot of land at the southern 
extremity of the Clark Estate approximately eight one 
hundredths of an acre in area for which she offers to 
pay £150. It was explained that Miss Mclntire and 
others have purchased a tract of land adjoining this 
small plot which has been divided into building lots 
upon which each intends to construct a personal dwelling 
This plot is requested by Miss Mclntire to make possible 
convenient entrance to her lot where she intends to 
construct a personal dwelling. In the discussion it 
was emphasized by the Trustees that the sale of land by 
the Trustees in accordance with the provisions of 
Section 25 of Chapter 75 of the General Laws should be 
strictly for the construction thereon of personal dwell- 
ing when sold to an Individual member of the Faculty. 



It was 



VOTED : To approve the recuest for sale of this 
plot with the understanding that it be 
specified in the deed that it is sold 
for use in connection with the con- 
struction of a personal dwelling. 



995 



Summer School 

1940 

Discontinued 



Mclntire 
^ale of 
Plot 



996 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



The meeting adjourned at 2:40 P.M. 




Secretary 



I 



I 



I 



)MMITTEE 



1S0-2-HB. MO. 1214-B 



THE MASSACHUSETTS STATE COLLEGE 

Minutes of Joint Meeting of Trustee 
Executive Committee and Alumni Committee on 

Dormitory Project 

Chamber of Commerce Building, Boston 
November 29, 1939, 12:50 P.M. 

Present ; Trustees Bartlett, Whitmore, 
• President Faker, Alumni: 
Brett, Hayden, Ross, Davis, 
Buttrick, Rutter, Miss Bateman 

In the absence of Mr. Bowditch, Mr. Bar tie tt 

served as chairman of the meeting. 

President Baker explained the purpose of the 
meeting to consider the next step in the dormitory 
project in view of the serious cuestion which now 
arises as to the possibility of completing the con- 
struction of the buildings before the opening of 
College in the fall of* 1940. If the buildings cannot 



be available for occupancy 



the openine of College in 



the fail of 1940, it is a cuestion as to whether their 
construction should be undertaken since it would be 
difficult to guarantee occupancy. 

There was a review of the steps which have 
been taken and Mr. Bartlett explained the present status 



of the recuest 



the Trustees for an opinion of the 



Attorney General as to the authority of the Trustees 
under Chapter 38*? of the Acts of 1959. Mr. Ross, the 
architect, stated that if all legal obstacles are re- 
moved within a few days so that final plans and speci- 
fications could be prepared and the building operations 
actually undertaken early in January, it is his feeling 



Dormitories 



9 



COMMITTEE 



Dining Hall 



THE MASSACHUSETTS STATE COLLEGE 

that the men's dormitory could very easily be completed 
by middle September and possibly the women's dormitory 
also. 

It seemed to be the opinion of those present, 
as indicated by the discussion, + hat if the opinion of 
the Attorney General is not favorable, the wise proce- 
dure would be to secure further legislation at the next 
session of the Legislature, which would resolve the 
present difficulties. 

Mr. Eartlett also reoorted that he had had 



further conference with the Attorney General regarding 
the balance in the old Dining Hall Trust Fund and that 
the Attorney General recommends that this balance be 
held by the Treasurer of the College until the Question 
can be settled by legislative action at the next 



session. 



The meeting adjourned at 2:00 P.M. 




ecretarv 



I 



I 



I 



IOMMITTEE 



I 



150-2-38. NO. 3214-F1 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE 
ON AGRICULTURE AND HORTICULTURE 

January 16, 1940, 10:30 A.M., Boston City Club 

Chairman. William C. Monahan 



PRESENT: Trustees Monahan, Mrs. Canavan, 
also, President Baker, Director 
Sievers, Dr. Van Meter, Professor 
Foley, Mr. p urke 

Dr. Van Meter read a listing of t be research 
work "being carried on by the Department of Horticulture 
and . commented on the purposes of these projects and on 
some of the results being obtained. 

Professor Foley reported on activities of the 
College Farm during the oast year as carried on under 
the direction of Clarence Parsons, Farm Superintendent. 
He stated that 1939 saw the peak of use of the Farm 
facilities and also a new high in the sale of breeding 
stock. Herd health is excellent and two more animals 
have obtained one hundred thousand pounds of milk pro- 
duction for life time record - making a total of four 
such animals at the College Farn. Full reoorts of 
activities at the College Farm and of experimental work 
in Horticulture will be available in orinted form later. 

The meeting was adjourned at 11:05 A.M. 




Secretarv 



999 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

::i^ T nm of meeting or trustee committee on 

EXPERIMENT STATION 
January 16, 1940, 11:10 A.M., Boston City Club 
Acting Chairman, Trustee Whitmore 



PRESENT : 



Trustees Whitmore, Hubbard, 
Monahan, Mrs. Canavan, also, 
President Baker, Director 
Sievers, Mr. Burke 



Director Sievers presented a report of the 
activities of the Experiment Station during the past 
vear. He laved oarticular stress on the need for con- 
sidering the general welfare in undertaking research ? r or 
at a. publicly supported institution. He felt that the 
Station could not justifiably undertake research for the 
"^ene^it of anv particular group alone, but must consider 
also the asoects of general welfare involved. 

"here was general discussion of methods of 
coordinating the work at Massachusetts State College 
with that of other stations particularly in the north- 
east. It was brought out that while economies might be 
made if each station could undertake only such work as 

er stations were ^o^ engaged in, oractical diffi- 
culties sometimes stand in the wa r -. A group may come to 
the Station, for example, and say that excellent " r o^k is 
being d^ne in a neighboring st^te on such and such a 
problem an^ 1 that this Station should undertake a 
similar Droerara. 



I 



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I 



lOMMITTEE 



I 



I 



1SO-2-38. NO. 3214-B 



THE MASSACHUSETTS STATE COLLEGE 



Dr. Baker pointed out that increasing reouests 
for service from the Experiment Station will lead to 
larger "budgets at times and that the College should 
make it known in asking for these funds that it is not 
seeking support for the College on the Campus hut 
rather for the College as agent for various groups 
throughout the State. 

m he meeting was adjourned at 12:15 P.M. 




Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 

EXTENSION SERVICE 

January 16, 1940, 12:20 P.M., Poston City Club 

Acting Chairman, Trustee Griggs 

PRESENT : Trustees Crvizz*. TTT hitmore, Brown, 
Downey , Casey, Monahan , Mrs. 
Canavan , Mr s . McNamar a , also, 
President Baker, Director Munson, 
Mr. Hawley, Mr. Burke 

Director Munson showed a chart of the 
organization of the Extension Sorvice and explained how 
the service function's through the counties, the State, 
and the Federal Government. He explained the relation 
of the Extension Service with other Federal Agencies, 
as the APAi and discussed the work of the State Rural 
Policv Commit too which was formed for the ourDOse of 



looi 



1002 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

coordinating the work of all Federal and State 
agencies acting for the benefit of rural oeor>le in 
Massachusetts. This organization, he said, serves 
admirably in giving the local people a say in their 
nroblems and what is to be done about them. 

In answer to a Question from Trustee Downey, 
Director Munson said that the Extension Service appears 
to be a permanent agency of Government, that the 
Federal Government does not trv to influence unduly the 
policies of the states and counties even though it con- 
tributes in a large part to the support of the state and 
county extension services. 

The meeting was adjourned at 1:05 P.M. 




Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE 
ON FACULTY & PROGRAM OF STUDY 

January 16, 1940, 2:10 P.M., Boston City Club 

Acting Chairman, Trustee Hubbard 

PRESENT : Trustees Hubbard, Griggs, Brown, 
Downey, Monahan, Mrs. C ana van, 
Mrs. McNamara, also, President 
Baker, Dean Machmer, Director 
Verbeck, Mr. Rawley , Mr. Burke 

The following new apnointm^nts were reoorted 

by the President for confirmation in accordance with the 

By-Laws: 



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150-2-38. NO. 1214-n 



THE MASSACHUSETTS STATE COLLEGE 

Leo V. Crowley, Junior Chemist, Control Ser- 
vice, January 1, 1940, $1,680. 

Clinton MacCov, Assistant Professor of 
Zoology, October 1, 1939, $2,220, Vice 
Processor Warfel, resigned. 

Alfred H. Planting, Instructor in Agricultural 
Economics, October 20, 1939, $1,620, Vice 
Mr. Hauck, resigned. 

It was 

VOTED : To recommend to the Board of Trustees 
that these appointments be confirmed. 

Upon the recommendation of the President and 

the Bean, it was 

VOTED: To recommend to the Board of Trustees 

that Frank C. Moore, Associate Professor 
of Mathematics, be advanced to the rank 
of full Professor and Head of the Deoart- 
ment of Mathematics. 

Upon the recommendation of the President, the 

Head of the Department of Dairy Industry, and the Acting 

Head of the Division of Agriculture, it was 

VOTED : To recommend to the Board of Trustees 
that Assistant Professor Merrill_-T. 
Mack of the Department of Dairv Industry 
be advanced in rank to a. full Professor 
without, increase in salary 

Unon the recommendation of the President, the 

Acting Head of the Department of Anima 1 Husbandry, and 

the Acting Head of the Division of Agriculture, it was 

10TED: To recommend to the Board of Trustees 
that M. Eugene Ensminger,, Assistant 
Professor of Anima" 1 Husbandry, be 
granted leave of absence without, nay 
from September 1, 1940 to June 30, 1941. 

Professor Ensminger plans to snend his leave 

in satisfying resident requirements for the Doctor T s 

decree at the University of Minnesota. 



1003 



New Appoint- 
ments 



■e, F. C. 
Promotion 



Hack, Iff. -J. 
Promotion 



Ensminger, M. 
Eugene 
Leave of 
Absence 



1004 



COMMITTEE 



CI ague, John 
A. 

Leave of 
Absence 






cteriology 

Separate 
Department 



Ley, L. A 

Heed D^ -■ rt- 
nt of 
cteriolog 



THE MASSACHUSETTS STATE COLLEGE 



Upon the recommendation of the President and 

the Head of* the Department of Horticultural Manufactures 

it -?ras 

VOTED : To recommend to the Board of Trustees 

that Dr. -John A. Clague, Assistant Pro- 
fessor of Horticultural Manufactures, 
be granted leave of absence ^without nsy 
from February 1, 1940 to January 31, 
1941. Dr. Clague ^lans to soend this 
time in gaining practical e^oe^ience in 
the field with the National Cs.nners 
Association. 

The President reviewed the history of 

Bacteriology at Massachusetts State College oointing out 

the growing importance of both Physiology and 

P.- cteriology . In view of this growing importance and th£ 

fact that the two lines of woric have develooed their 

n fields of activity and because of convenience in ad- 



ministration work, it is felt, he said, that the time 

has arrived where the section of Bacteriology should be 

stepoed uo to a Department. Such a change would ~rke 

it easier for the College to maintain the fine record 

which it has had through the years in the field of 

Bacteriology. The change has the recommendation of the 

Dean, the Director of the Graduate School, and the Head 

of the Division of Physical and Bioloeical Sciences. 

After its discussion, it was 

VOTED : To recommend to the Board of Trustees 

that the section of Bacteriology in the 
Department of Physiology and Vacteriology 
be rpi^ed to the g^.-de of a Depp^tment 
^nd that Dr. Leon A. Bradley be made 
Head of the Department. 



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150-2-38. NO. 3214-n 



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I 



THE MASSACHUSETTS STATE COLLEGE 

The President discussed the services which the 
Department of Economics has been rendering since 1937 to 
government units end organization of officials and en- 
i^r^ed a recommendation by the Department that a depart- 
mental section be set up known by a name in keeping with 
the services offered. Setting uo of such a section, the 
President stated, would give the College an official 
standing among researchers in the field of Public Ad- 
ministration, would enable the College to receive a mass 
of valuable material free of charge, «nd would helu make 
known the Colleges activities in this field. After 
discussion, it was 

VOTED : To recommend to the Board of Trustees 
that a name be given to a section in 
Public Administration in the Deu-^tment 
of Economics and that the President be 
aut.Viori^ed to desi gnate the exact name 
of this section in consultation with in- 
terested faculty member-. 

On the recommendation of the Graduate School 

Advisory Committee, the Director of the Graduate School, 

and the President, it was 

VOTED : To recommend to the Board of Trustees 
that the Graduate School be authorized 
to offer majors in the following subiect- 
matter fields: History, Zoology, Physical 

Education for Men. 

On tMe recommendation of the Facultv Committee 

on Course of Study, the Dean, and the President, it was 

VOTED: To recommend to the Board of Trustees 

that the following undergraduate courses 
be added to the curriculum of the divi- 
sions involved. 



1005 



Hohr, C. -J. 
■Tame of 
Department 



New Courses 
Graauate 



New Courses - 

Und e r g r adu a t e 



1006 



COMMITTEE 



Teacher 

Training 



Summer School 

1940 
Discontinued 



THE MASSACHUSETTS STATE COLLEGE 

1. Business Practices and Cost Account- 
ing, Department of Economics, 

2. Planting Design, Department of Land- 
scape Architecture. 

The President introduced a recommendation 
from the Dean and the Faculty Course of Study Committee 
on the subject of teacher' training. Under the plans 
prospective teachers i^ould pursue their general studies 
for the first three and one half years independent of 
the Education Department; in one semester of their senior 
year they would undertake professional courses and 
practice teaching, independent of other departments in 
the College. During this semester, students would alter- 
nate one week of class work with one week of practice 
teaching. After discussion, it was 

VOTED : To recommend to the Board of Trustees 

that the College be authorized to under- 
take a program of teacher training as 
recommended by the Faculty Course of 
Study and the Dean. 

Dean Machmer end Director Verbeck reviewed 
the "work of the past year and stated that full reports 
would be available in the printed report of the President 

President Baker reviewed the status of Summer 
School, stating that the School as conducted on a limited 
budget has no f 'been entirely satisfactory and that lack 
o^ sufficient funds makes its continuance in 1910 in- 
advisable. After* discussion, it was 

VOTED: To refer to the Board of Trustees the 
matter of discontinuing Summer School 
for 1940 without recommendation. 



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)MMITTEE 



150-2-nn. MO. 1214-fl 



THE MASSACHUSETTS STATE COLLEGE 



The meeting was adjourned at 3:40 P.M, 




.Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 
BUILDINGS AMD GROUNDS 

January 16, 1940, 5:45 P.M., Boston City Club " 

Chairman, Trustee T 7hitinore 

PRESENT : Trustees Whitmore, Griggs, 

Cassidy, Bartlett, Bowditch, 
Brown, Monahan, also, President 
Eaker, Mr. Hawl'ey, Mr. Furke. 

The President discussed the rtossibility of 
netting certain much-needed work done at the College 
this year with WPA assistance and requested approval to 
carry rut T ^PA Drojects if further investigation indi- 
cated that such urocedure would "be possible . After 
discussion, it was 

VOTED : To recommend to the Board of Trustees 
That President Baker be authorized to 
uroceed with negotiations toward ob- 
taining WPA assistance in carrying out 
certain work at the College as Daint- 
ing, roof ins, construction of a service 
road, and other work. 

At this time, Alden Brett, Louis W. Ross and 

Edward Brown, the attorney for the Building Corporation, 

pD^eared before the Committee to discuss the proposed 

dormitories at the College. Upon the recommendation of 

the Camuus Planning Committee and President Baker and 

after discussion and inspection of maps, it was 



1007 



WPA 
Projects 



1008 



COMMITTEE 



Men ! s 

Dormitory 

Site 



Women' s 

Dormitory 
Site 



State Highway 
Re -routed 



THE MASSACHUSETTS STATE COLLEGE 

VOTED : To recommend to the Board of Trustees 
that the site immediately north of 
Thatcher Hall be approved as the lo- 
cation for the proposed Men f s Dormitory. 

The Committee also inspected maps of proposed 

location for Women 1 s Dormitory and after discussion of 

the site and upon the recommendation of the Campus 

Planning Committee and the President, it was 

VOTED : To recommend to the Board of Trustees 
that the site on the west crest of the 
Clark Estate "be approved as the location 
for the proposed Women* s Dormitory. 

There was discussion by the Committee of the 
hazards which students encounter in crossing the state 
road through the Campus, and it was the feeling that 
this danger would become even more acute after the con- 
struction of the new dormitories. It was the general 
feelins that every effort should be made to have the 
new state highway routed around the Camnus. This high- 
way is now nearing Amherst from the north. It was 

VOTED : To recommend to the Board of Trustees 
that formal petition be made to the 
proper authorities oointing out the 
dangers involved and urging that the 
highway be so routed as to avoid the 
Cam-ous. 

The representatives of the Alumni Building 

Corporation oointed out the need for oroceeding as rapidf 

ly as oossible with plans for the dormitories so that 

construction may begin in time to permit completion of 

at least the Men's Dormitory before College opens in the 

fall of 1940. After disc^s^>n ? it was 



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150-2-38. NO. 321 4-B 



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THE MASSACHUSETTS STATE COLLEGE 

VOTED : To recommend to the Board r»f Trustees 

that the College ~*n the name of and for 
the Commonwealth lease not more than one- 
half acre for each site recommended by 
the prior vote to the Massachusetts State 
College Building Association for $1.00 
uer year annual rental for the ourooses set 
forth in Chapter 388 of the Acts of 1939; 
and that the Treasurer be authorized to 
cause draft of such lease to be prepared 
and submitted to the Attorney General and 
to the Counsel for said Building Association 
for their respective approval. 

Plans foT» the Men f s Dormitory were presented 

by the Architect, Mr. Ross, and the President stated 

that these plans have already met the approval of the 

College authorities. Opon the recommendation of the 

President and after discussion and inspection of the 

ulans by the Committee , it was 

~ VOTED : To recommend to the Board of Trustees 
' acceptance of the nlans as shown and 
as recommended by the President. 

In order to expedite the planning of the 

Women's Dormitory, it was 

VOTED : To request the Board of Trustees to 
authorize the Committee on Buildings 
an<i Grounds to pass upon and approve 
ol?ns for the w omen T s Dormitory when 
said plans are completed by the 
architect. 

The meeting was adjourned at 4:55 P.M. 




Secretary 



1009 



Massachusetts 
State College 

Building 
Association 



Dormitories 



Plans for 
Dormitories 



1010 



COMMITTEE 



•Summer School 

1940 
Discontinued 



ssachusetts 
State Colle 
Ling 

Coroorati 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 

January 16, 1940, £ : r '0 P.M., Boston City Club 

Chairman, Trustee Partlett 

PRESENT: Trustees Eartlett, Whitmore, 

Cassidy, also, President Eaker, 
Mr. Hawley, Mr. Burke, Mr. Brett, 
Mr. Ros^, Lawyer B^own 

The Treasurer f s Reoort for 1938-39 was re- 
ceived and, it was 

VOTED : To approve the Treasurer's Report 
and to recommend its acceptance by 

the Board of Trustees 

There was discussion of the question of hold- 
ing Summer School in 1940. The Treasurer reoorted that 
Summer School would cost an estimated $3,000 and that if 
this amount were' expended, it woul d be necessary to 
curtail other activities of the College. After 
" J _scussion, it was 

VOTED : To recommend to the Board of Trustees 
that Summer School be discontinued for 
1940. 

This move was taken in support of the 
recommendation made at the Joint Meeting of Trustee 
Executive Committee and Committee on Finance on 
M o^ember 8, 1939 at which time, it was voted to aoorove 
the recommendation of the President and the Administra- 
tive Committpe that Summer School be discontinued in 



1940, 



Th^re was discussion o^ the need for framing 



a suitable lease by whi^h the Collpge will rent the new 



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1fiO-2-:)8. NO. H214-R 



THE MASSACHUSETTS STATE COLLEGE 

dormitories from the Massachusetts State College Build- 
ing Corporation. It was the feeling of the Committee 
that this lease will be extremely important and ought 
to be reviewed and approved by the Full Board of 
Trustees. Therefore, it was 

VOTED : To recommend to the Board of Trustees 
that plans be carried out for building 
dormitories at the College under Chapter 
388 of the Acts of 1939 and that the 
Finance Committee be authorized to ore- 
pare in cooperation with the Massachusetts 
State College Building Association a satis- 
factory lease for the rental of said build- 
ings, such lease to be approved by the 
Board of Trustees. 

It was 

VOTED : To recommend to the Board of Trustees 

that the President be authorized to call 
a special meeting of the Board in January 
of this year for the purpose of reviewing 
this lease and taking such action as may 
be deemed desirable in connection y/ith 
the dormitory building program at Massa- 
chusetts State College; that the Presi- 
dent also be authorized to call a Special 
Meeting of the Finance Committee in 
January of this year for the purpose of 
reviewing this lease and taking such 
action as may be deemed desirable. 



The President reported upon expenditures from 
the income of Endowment Funds during the past six 
months as authorized by the Trustees. He reauested an 
appropriation of $500 for meeting unusual expenses of 
the College during the period from this date to the Semi 
Annual Meeting. It was 



Dormitories 



Dormitories 



lorn 



COMMITTEE 



Endowment 
Fund 

oenditures 



Glass of 1882 



Gift 



Pond for 
Treasurer 



Mary 

Robinson 
Fund 



THE MASSACHUSETTS STATE COLLEGE 

VOTED : To approve the expenditures made by 
the College Administration from En- 
dowment Fund income during the past 
six months as reported and to 
recommend to the Board of Trustees 
that $500 be authorized for use by 
the College in the corning six months, 
such funds to be expended from the un- 
earmarked income of Endowment Funds. 

Treasurer Hawley reported that the Class of 

188.2 had presented the sum of $1,000 to the College, to 

be used as a scholarship fund for needy students, this 

fund to be known as the Class of 1882 Scholarship Fund. 

According to the terras of the beouest, scholarships are 

to be awarded in the usual way by the College officials. 

It was 

VOTED: To recommend to the Board of Trustees 
that this gift be accepted and that an 
appropriate resolution be prepared and 
forwarded to the Treasurer of the Class 
of 1382. 

There was discussion of the bond of the 

Treasurer of the College which is now set at §10,000. 

Mr. Hawley stated that he is entrusted with funds far in 

excess of this amount but that the State will not raise 

the bond beyond &10,000. The Assistant Treasurer is 

bonded at $7,500 and the Cashier at $5,000. After 

discussion, it was 

VOTED : To refer to the Board of Trustees the 
nuestion of increasing the bond of the 
Treasurer beyond the $ 10, 000 now pro- 
vided by the State. 

It was 

VOTED: To transfer the sum of $450 from the 
income account of the Mary Robinson 
Fund to the principal account in 



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150-2-30. NO. 3214-B 



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THE MASSACHUSETTS STATE COLLEGE 

accordance with the terms of the beauest 
which recuire that income be added to 
principal until the fund reaches $3,000. 

This transfer will bring the principal to 



1013 



&2,000. 



It was 



VOTED 



To 



recommend to the Board of Trustees 
that the Secretary of the Board be 
authorized to orepare a revision of 
the By-Laws for the approval of the 
Trustees . 



It -was 



VOTED : To recommend to the Board of Trustees 

that Robert D. Hawley, Treasurer of the 
College, be authorized to sign all snch 
documents as are reouired by the Alcohol 
Tax Utilities Bureau of Internal Revenue, 
for the College in connection with its 
use of alcohol for laboratory and 
scientific purposes. 

It i?as 

VOTED : To recommend to the Board of Trustees 

that Miss Ruth Mc In tire be granted, at a 
cost of $1,00, an option to purchase for 
the sura of |150 the triangular tract of 
approximately 8/100 acres on Mount Pleasant 
as surveyed by Professor G. A. Marston. 
This option is nontransferable, is to ex- 
tend for a period of three years, and may 
be taken up by Miss Mc Int. ire at such time 
as she is ready to build a personal dwell- 
ing on property abutting this section. 
If this land is transferred to Miss 
Mclntire the deed is to be subject to the 
approval of the Attorney General. 

It was 

VOTED : That the following changes of investments, 
authorized by the Finance Committee, made 
in the agency fund held by the Springfield 
Safe Deposit and Trust Company under agree-j 
ment dated January 22, 1937, be approved, 



By-Laws 
Revision 



Alcohol 



ss Mclntire f j 
Option' on 
Land 



Bonds 



ratified and confirmed: 



1014 



■ 



THE MASSACHUSETTS STATE COLLEGE 



COMMITTEE 



Calls 

1M Gatineau Power Co. 5s June 1956 
2|M Community Public Service 5s 1960 

Penna. Power & Light 4fs April 1981 

Purchases 



196* 



tji 



^1059.82 
2499.22 
3134.46 



o 



Hawley, R. D. 
Authorized to 
sign, checks, 
etc . 



1M Pennsylvania Co. 4s August 

2M Peoples Gas Light & Coke 4s June 1961 

3M Pennsylvania R.R. 4js June 1965 

It was 



1031.64 
1995.42 
3000.54 



That the withdrawal of the following 
sums from the agency fund held "by the 
Springfield Safe Deposit and Trust 
Company under agreement dated January 
22, 1937, be approved, ratified and 
confirmed: 



May 31, 1939 
June 27, 1939 
November 16, 



1939 



fj> 8 • 18 
503.80 
133.92 



It was 



VOTED : To recommend to the Board of Trustees 
that Robert D. Hawley, Treasurer, be 
authorized to sign any and all checks, 
withdrawal orders, drafts, certificates 
of deoosit, and all other documents re- 
cuired to be signed or endorsed in the 
name and behalf of Massachusetts State 
College or the Board of Trustees of said 
Massachusetts State College in order to 
deal with, withdraw from and deposit to 
any accounts now existing or that may 
exist in the future in The First National 
Bank of Amherst, Amherst, Massachusetts, 
said authority to include his right to 
sign or endorse any paper or document 
that may be required to be signed in 
connection with any transaction that may 
take place by said Massachusetts State 
College or the Board of Trustees of Massa- 
chusetts State College in any financial 
transaction that mav be had with or 
through said The First National Bank of 
Amherst, including dealings with certi- 
fied checks and foreign exchange. 



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l^.O-2-nS. NO. 3214-R 



THE MASSACHUSETTS STATE COLLEGE 



It was 

VOTED: To recommend to the Board of Trustees that 
John K. Broadfoot, Assistant Treasurer, be 
and hereby is authorized to sign any and al! 
checks, withdrawal orders, drafts, certi- 
ficates of deposit, and all other documents 
recuired to be signed or endorsed in the 
name and behalf of Massachusetts State 
College or the Board of Trustees of said 
Massachusetts State College in order to 
deal with, withdraw from and deposit to any 
accounts now existing or that may exist in 
the future in The First National Bank of 
Amherst, Amherst, Massachusetts, said 
authority to include his right to sign or 
endorse any paoer or document that may be 
required to be signed in connection with 
any transaction that may take place by 
said Massachusetts State College or the 
Board of Trustees of Massachusetts State 
College in any financial transaction that 
may be had with or through said The First 
National Bank of Amherst, including dealings 
with certified checks and foreign exchange. 



It was 

VOTED : To recommend to the Board of Trustees t hat- 
Robert D. Hawley, Treasurer, accompanied 
by and in the presence of the said John K. 
Broadfoot, Assistant Treasurer, or by James 
W. Burke, the Secretary of the Board of 
Trustees, be and hereby is authorized to 
have access to any and all safe deposit 
boxes now or hereafter rented by said 
Massachusetts State College and kept in 
said The First National Bank of Amherst, 
with the right to inspect the contents of 
said box or boxes, deposit in or withdraw 
from said box or boxes, any document or 
article, without having his act supervised 
by any official or representative of said 
The First National Bank of Amherst. 

The meeting was adjourned at 5:55 P.M. 



Secretary 



1015 



Broadfoot, 
J. K. 

Authorized 
to sign 
checks, etc. 



Safe Deposit 
Boxes 




1016 



COMMITTEE 



Lease of Land 



Dormitories 



THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF SPECIAL MEETING OF FINANCE COMMITTEE 

January 24, 1940, 12 M, Boston City Club 

Chairman, Trustee Bar tie tt 

PRESENT : Trustees Bartlett, Malcolm, Griggs, Whitmore, 
Ely, Haigis, President Baker, also Mr. Ha T --'ley, 
Mr. Guernsey (of Mr. Bartlett' s Office,) Mr. 
Haines (representing Alumni Corporation), Mr. 
Brett, Mr. Burke. 

Chairman Bartlett opened the discussion by stating that 
the group had been called together for the purpose of considering 
details of dormitory leases and other financial and business 
matters in connection with the building of dormitories . He ex- 
plained that the Trustees in previous meetings have approved the 
location of the buildings, the construction plan for the Men's 
Dormitory, and the lease of land to the Massachusetts State College 
Building Association. In order that all financial arrangements 
should be thoroughly under s tood and that future criticism may be 
avoided in so far as possible, the Chairman invited thorough dis- 
cussion of the matters pertaining to the sale of bonds and other 
financial arrangements. 

The Chairman asked Mr. Brett for an explanation of the 
cost of the financial organization, legal fees, and bond sale. 

Mr. Brett explained that the Massachusetts State College 
Building Corporation has a tentative agreement with Mr. Rutter, 
their financial agent, that he is to receive a commission of three- 
quarters of one percent of the principal if his proposal for the 
sale of bonds is adopted. Additional expenses to the Corporation 



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if;o-2-30. no. 321 4-n 



THE MASSACHUSETTS STATE COLLEGE 



include lawyer's fees and the fee of the Trustee, which will be the 
Old Colony Trust Company, and he estimated that these would not ex- 
ceed $4*000 or that the total expense for these matters would not 
exceed ^8,000. 

Concerning the interest rate on the bonds, Mr. Brett 
said that he had an offer from a reliable firm to take the full 
amount as three percent coupon bonds at one hundred one and one- 
half. These would be serial bonds with final maturity in 1961. 
He stated that Mr. Rutter felt that he would be able to place them 
at two and one-quarter percent. 

The Chairman read a report by Treasurer Hawley summarizing 

the opinions he had received from bankers in western Massachusetts 

regarding interest rates and finance charges on this issue. There 

were -opinions of three bankers as follows: 

On interest rates — U%, 3j% and 2^6- % 

On broker's fee — if - 2%, lj$ and less than 1% 

Mr. Haigis stated that in his brief study of the circum- 
stances_ surrounding this issue, he had come to the opinion that 
these bonds would represent a very sound and desirable investment 
which should come close in interest charges to the rate on state 
bonds . 

Mr. Bartlett explained that questions of legality had 
been raised and that while these questions have been answered by 
the Attorney General, they still are reflected in the actual status 
of the bonds. 

There was discussion of the possibility of future 
critic ism of the Trustees for not securing a rate of interest more 
nearly comparable to that on state bonds, and Governor Ely pointed 



1017 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



out that the Legislature, when it passed the bill authorizing the 
present procedure, had an opportunity to approve a bill submitted 
by the Trustees which would have provided for dormitory construc- 
tion with funds borrowed by the state itself direct. He felt in 
approving the Massachusetts State College Building Corporation plan 
instead, the Legislature had indicated its preference for this type 
of procedure and must have understood that finance costs would be 
greater. He said that the only obligation of the Trustees now is 
to see that they hold the cost of financing down as much as 
possible. He stated that he believed the estimates submitted by 
Mr. Brett were fair and reasonable. 

In considering the actual form of the building lease, it 
was suggested by the Chairman that a top rate of interest to be 
charged on the bond be included - probably three percent. There 
was objection to specifying a three percent rate since this seemed 
high to many Trustees and it was decided to include in the lease 
form that annual payment of §30,000 would be made for a period of 
not more than twenty years and six months. Accordingly, it was 

VOTED; To recommend to -the Board of Trustees that the 
building lease specify that the Trustees pay 
to the Massachusetts State College Building 
Association the sum of £30,000 per annum to 
cover interest and retirement of bond with 
final payment not later than September 1,1961. 

At this point, the Committee moved to a larger room and 

was joined by Trustees Casey, I.Irs. Canavan, Mrs. McNamara and 

Dr. Hubbard. 



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150-2-38. NO. 3214-B 



THE MASSACHUSETTS STATE COLLEGE 



Chairman Bartlett pointed out that the proposed lease does 
not specify the kind or amount of furnishings for the building and 
Mr. Haines agreed that this matter would be taken care of before 
the lease would be proposed for signature by the Trustees. 

Mr. Hawley raised the question of providing for inspection 
of the building by the Trustees before acceptance from the Building 
Corporation. The present arrangement specified that plans shall 
be approved by the Trustees and the building shall be inspected by 
the Building Corporation before acceptance from the contractor. 
Mr. Haines felt that this should be sufficient and that bond buyers 
would be reluctant to have any further inspection clause inserted. 
There was discussion of rent days and it was brought out that plans 
now call for annual payments on August 10 with the first payment 
falling due on August 10, 194-1. The first payment would amount to 
approximately $22,500 inasmuch as the College will have had 
occupancy of the Men's Dormitory for a full year but for one-half 
year of the Women's Dormitory. 



resident Baker brought up the question of costs arising 



before the State is able to provide operating expenses. He ex- 
plained that no money will be available to the College for this 
purpose until the next State appropriation is made which probably 
will be May or June, 194-1. 

Mr. Haines stated that he believed the Building Corpora- 
tion could take care of these expenses until State funds are pro- 
vided by appropriation. 

The meeting was adjourned at 2:35 P.M. 



Secretary 




1019 



1020 



COMMITTEE 



Dormitories 



THE MASSACHUSETTS STATE COLLEGE 



Minutes of Informal Meeting of Members of Finance 
Committee and Other Trustees Living in Western 

Massachusetts 

February 10, 194-0, lis 00 A.M., President's Office 

PRESENT; Trustees: Haigis, Whitmore, Griggs, 
Malcolm, Mrs. Canavan. Also, Mr. 
Hawley, Mr. Haines, Mr. Burke. 

It was originally intended that this should be a meeting of 
the Finance Committee, but inasmuch as only two members of this 
Committee ?/ere in attendance, it was decided to hold an informal 
session for the purpose of obtaining the signatures of the Trustees 
on the land lease and the building lease for the two new dormitories 
Trustee Whitmore presided* 

Mr. Hawley stated that the leases in their tentative form 
had been approved by the Board of Trustees on January 24- and that 
the Finance Committee had been asked at that meeting to pass upon 
them in final form and communicate their approval to members of the 
Board for their guidance in signing. 

Mr. Haines described progress in the dormitory building 
program since the last meeting of the Board of Trustees. 

Two bids were received for the bonds and the Corporation 
decided to accept the bid of the Worcester Country Trust Company 
acting in conjunction with the State Mutual Life Assurance Company 
of Worcester. The interest rate is to be 2.6111. 

After considering 14- construction bids the Corporation 
awarded the building contract to George H. Reed of Greenfield whose 
bid was $156,000. 

Mr. Haines described several minor changes in the provi- 
sions of the leases which had been made since the Trustee meeting on 
January 24. These changes are as follows: 



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IOMMITTEE 



150-2-30. NO. 3214-H 



THE MASSACHUSETTS STATE COLLEGE 

1. Insert in covenant numbered 5, after the words "pay 

(or reimburse the Building Lessor for) all premiums for insurance 

upon the leased property against fire", the following words: 

"and premiums for public liability insurance for 
the protection of the Building Lessor," 

2. Insert, in the paragraph next following said covenant 

numbered 5> at the end of the first sentence in said paragraph, the 

following new sentence: 

' "Except as in this paragraph provided, and except 
for its covenant above set forth to pay for 
necessary minor repairs prior to July 1, 1941* 
the Building Lessor shall be under no obligation 
to repair, replace or reconstruct any of the 
leased property," 

3. Insert date of termination of lease as November 30, 
I960, and length of term as twenty years three months. 

Changes made in proposed Land Lease: 

1. Insert date of termination of lease as November 30, 
i960, and length of term as twenty years nine months and fifteen 



days. 



Mr. Haines stated that Trustee Ely had approved the 



1021 



leases in their present forms and while he could not attend this meeting, 

he would sign them before delivery. 

After Mr. Haines' discussion of changes in the lease forms 

since the January 2/+ meeting, it was 

VOTED : That the form of lease of two parcels of land in 
Amherst, Massachusetts for the erection of dormi- 
tory buildings for the use of Massachusetts State 
College, from the Commonwealth of Massachusetts 
to Massachusetts State College Building Association 
and the form of lease of said two dormitories and 
their furnishings and equipment from said associa- 
tion to the Commonwealth, each lease terminating 
on November 30, I960, subject to the provisions 
thereof, be and hereby are respectively approved 



1022 



COMMITTEE 



Dormitories 



THE MASSACHUSETTS STATE COLLEGE 

in the forms presented to this meeting; and 
that the members of the Finance Committee and 
other Trustees present recommend that the 
Trustees of Massachusetts State College or a 
majority thereof execute and deliver said 
leases under the common seal of Massachusetts 
State College. 

All Trustees present then signed the two lease forms and 
formal oath was taken of their signatures. 

Treasurer Hawley affixed the seal of Massachusetts State 
College to the lease forms. 

The Chairman read a letter from Commissioner of Public 
Works, John W. Beal, to President Baker in which the Commissioner 
stated that "the new highway which is being built from Montague 
to North Amherst will be located on a line, which when extended, 
will bypass Massachusetts State College and the town." 

The meeting was adjourned at 12 o'clock. 



Secretary 




MINUTES OF INFORMAL LUNCHEON MEETING 
February 12, 194-0, 12M, Boston City Club 

PRESENT : Trustees Cassidy, Brown, Hubbard, Casey, 
Mrs. McNamara. Also, Mr. Hawley, Mr, 
Haines, Mr. Burke. 

This meeting was called for the purpose of obtaining the 

signatures of Trustees on the land lease and the building lease in 

connection with the dormitory building program at Massachusetts 

State College. These lease forms had already been approved by the 



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150-2-3G. NO. 3214-F1 



1023 



THE MASSACHUSETTS STATE COLLEGE 

imittee J Trustees at a meeting on January 2^. 

Mr. Haines described several minor changes which had been 
made in the forms since the January 2U meeting, as follows: 

1. Insert in covenant numbered 5> after the words "pay 

(or reimburse the Building Lessor for) all premiums for insurance 

upon the leased property against fire", the following words: 

"and premiums for public liability insurance for the 
protection of the Building Lessor," 

2. Insert, in the paragraph next following said 
covenant numbered 5» at the end of the first sentence in said para- 
graph, the following new sentence: 

"Except as in this paragraph provided, and except for 
its covenant above set forth to pay for necessary 
minor repairs prior to July 1, 1941 9 the Building 
Lessor shall be under no obligation to repair, re- 
place or reconstruct any of the leased property." 

3. ' Insert date of termination of lease as November 30, 
I960, and length of terra as twenty, years three months . 

Changes made in proposed Land Lease: 

1. Insert date of termination of lease as November 30, 
i960, and length of term as twenty years nine months and fifteen 
days. 

Mr, Hawley described the informal meeting at Massachusetts 
State College on Saturday, February 10, at which time the Trustees 
and members of the Finance Committee who were present voted to 
approve the lease forms and to recommend that the Trustees or a 
majority thereof execute and deliver said leases under the common 
seal of Massachusetts State College. 

The above-named Trustees with the exception of Mr. Brown 



1024 



COMMITTEE 



Centralized 
Accounting 

(State House) 



THE MASSACHUSETTS STATE COLLEGE 



then signed both lease forms and formal oath of their signatures 
was taken. Mr, Brown asked to be excused from signing inasmuch as 
he is also a member of the Massachusetts State College Building 



Association, 



The meeting was adjourned at 1:30 P.M. 




Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 

March 21, 194-0, 12:30 P.M., Chamber of Commerce Building, Boston 

Chairman, Trustee Bartlett 

PRESENT : Trustees Bartlett, Cassidy, Chandler, 
Ttfhitmore, Griggs, President Baker, 
Mr. Hawley, Mr. Burke 

After call to order by Chairman Bartlett, who re- 
quested the reading of the call for the meeting, President Baker 
called upon Treasurer Hawley for a brief financial report for the 
first quarter of 1940. In asking for this report, the President 
emphasized the difficulties which the Treasurer's Office has been 
facing as the result of delays in installation of new accounting 
system for the State. It was emphasized that for the first year 
anyway, the actual cost to the College of the new accounting 
system would be somewhat greater than the older system which was 
in successful operation for a number of years. 

Treasurer Hawley indicated that by careful economy, 
the College is living within its budget. It appears that personnel 
commitments, including step increases for the present year, can be 
met without drawing on maintenance funds. 



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150-2-38. NO. 1214-H 



1025 



THE MASSACHUSETTS STATE COLLEGE 



Mr. Hawley pointed out that the new state system of 
accounting is for the present costing more than the old system. 
The Treasurer's Office is now employing an extra clerk to take care 
of the additional records required. The new system has brought up 
a wealth of complications, but the College feels the system should 
be given a fair trial over a longer period. 

Mr. Hawley brought up the question of the Treasurer's 
bond, discussed at the Finance Committee meeting on January 16, 194- ) 
He stated that he had requested an opinion from the Attorney 
General as to whether the bond covered Trust Funds of the College, 
In reply the Attorney General suggested the insertion of a specific 



clause to cover these funds and this clause has been incorporated 

in the bond. The Treasurer of the Commonwealth has asked that the 

Trustees approve the bond. Chairman Bartlett raised the question 

as to whether the suggested clause was broad enough to cover funds 

from the Athletic Department, from the College Store, and from 

other student activities which Mr. Hawley now handles. After 

discussion, it was 

VOTED: To request the Treasurer to secure the in- 
sertion of a clause in the Treasurer's Bond 
specifically covering trust, endowment, or 
other funds placed in the care of the 
Treasurer of the College. 

There was discussion of the desirability of purchasing 

an additional bond of $10,000, payable to the Trustees, to cover 

Trust Funds which cannot be replaced by state appropriation, and 

it was 

VOTED ; To refer this question to the Full Board 
of Trustees at the next meeting of the 
Board . 



Bond for 
Treasurer 



10.36 



COMMITTEE 



Dormitory 
Rents 



THE MASSACHUSETTS STATE COLLEGE 

In accordance with authority granted by the Full Board 
of Trustees at its meeting on January 17, 194-0, the Committee re- 
viewed the schedule of dormitory rates for both the new and the old 
dormitories as submitted by the President and the Treasurer, and 
it was 



OTED: To approve the rates as 


follows : 








Massa 


'. .. ' 


s State 


College 






Proposed Rates of Dormitory Rents Beginni 
September 194-0 


ng 


Building 


Number of Ac- 
commodations 


Present 

Rate 


, Number of Ac- 
commodations 


Proposed 

Rate 


Abigail Adams 
Hall 


7 
95 




$70. 
100. 


7 
83 
12 




$ 70. 
100. 
110. 


Draper Hall 
North College 


1 
4 
3 
3 

4 
15 
49 

2 




60.) 

70.) 

90.) 

100.) 

70.) 

90.) 

100.) 

110.) 


For 

temporary 
use 
only 






Thatcher Hall 


16 

103 

24 
2 




80. 
100. 
110. 
120. 






80. 
110. 
120. 
140. 


Homestead 


6 




96. 






100. 


New Men ! s 
Dormitory 


5 

58 

74 
20 










90. 
140. 
120. 
110. 


New Women T s 
Dormitory 


1 

25 
46 

74 


(suite) 








280. 
150. 
140. 
120. 



p 



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BOMMITTEE 



1B0-2-38. NO. 3214-D 



THE MASSACHUSETTS STATE COLLEGE 

Treasurer Hawley requested permission to purchase and use 

a mechanical device for the signing of checks. Last year the 

Treasurer signed 18,000 checks and in February of this year 1,800 

checks were signed. After discussion, it was 

VOTED ; That the signatures of the Treasurer and the 

Assistant Treasurer upon official checks of the 
College for disbursement from any of its funds 
be and hereby are authorized to be affixed by 
a recognized make of machine check signer such 
as the Protex automatic, 

It was understood by the Committee in granting the 
authority as indicated above that the College officers using the 
machine check signer will exercise every reasonable precaution in 
its use; that the safety devices for its operation will be kept 
only in the hands of those whose signatures are to be affixed and 
that the machine will be used only under the supervision and con- 
trol of the one whose signature is being affixed. 

The President brought up the question of authority as 
between Trustees and the Commission on Administration and Finance 
in the matter of expenditure of funds appropriated for travel. 
He stated that the College travel budget had been cut each year and 
that all out-of-state travel must be approved by the Governor and 
his Council. The President read a letter from the Chairman of the 
Commission on Administration and Finance, which stated that in the 
future out-of-state travel will be confined only to such necessary 
departmental functions as the transfer of prisoners, patients, etc, 
This same letter refused permission for out-of-state travel of two 
staff members to an important professional meeting, even though 
the staff members were paying half the cost personally. After 
discussion, it was 



1027 



Check 
Signer 



Out-of-State 
Travel 



<J 



COMMITTEE 



Loans 
Delinquent 



77PA 
Projects 



THE MASSACHUSETTS STATE COLLEGE 

VOTED ; To recommend that the President confer with 
the Governor and Council on the matter of 
out-of-state travel. 

The Treasurer reported a total of $224& in delinquent 

loans to former students and asked for the opinion of the 

Committee as to the best procedure for collecting the money. 

After discussion, it was 

VOTED i To recommend that the President and Treasurer 
confer with the Attorney General to obtain the 
help of his office in collecting these loans. 

The President reported that the College had been unable 

to proceed with certain WPA projects voted at the annual meeting 

of the Board of Trustees in January 194-0 > because of lack of funds 

in the budget of the College. After discussion, it was 

VOTED : To recommend that the President request a • 
special appropriation from the Governor to 
be used in carrying on WPA projects at the 
College. 

President Baker announced a meeting of the Full Board 
of Trustees at Massachusetts State- College on Thursday, May 2. 
This is the date of the annual Trustee Convocation. 

The meeting was adjourned at 2:45 P.M. 



Secretary 




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)MMITTEE 



150-2-38. NO. 3214-B 



THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 
BUILDINGS AND GROUNDS 

April 2, 194-0, 12M, Draper Hall, M. S. C. 

Chairman, Trustee Whitmore 

PRESENT : Trustees Whitmore, Mrs. Canavan, Hubbard, 
Malcolm, President Baker, also Mr. Cutler 
(Superintendent of Buildings and Grounds 
at Wheaton College) Mr. Ross, Mr. Hawley, 
Mr. Burke. 

At the suggestion of President Baker, the Chairman opened 
the meeting by calling on Mr. Ross for a brief summary of progress 
on the men's dormitory and of plans for the women's dormitory. 
Mr. Ross stated that he had worked out a very careful progress 
schedule with the contractor which calls for the completion of the 
men's dormitory by September 14. Despite bad weather, the con- 
tractor is now ahead of schedule, with brick work completed up to 
the first flodr. Plans for the women's dormitory are completed with 
the exception of a few minor details of kitchen and dining equip- 



ment. 



President Baker suggested that as a procedure for the 



meeting, the Trustees first go to see the new dormitory for men, 
visit the site of the dormitory for women, then meet again to dis- 
cuss the plans and specifications for the women's dormitory. The 
Chairman offered this suggestion to the Trustees and it was so 
agreed. 

President Baker stated that the matter of naming the new 
dormitories will probably be brought up soon and that eventually it 
will be up to this committee to act on the matter. He said that the 
topic had been discussed in Cabinet meeting on Monday, April 1, and 
that the suggestion was made that the men's dormitory be named for 



1029 



Dormitories 



1030 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

President Lewis* There was general discussion of procedure on 

naming the dormitories and general agreement that the Alumni should 

be invited to suggest names, inasmuch as the Alumni had carried the 

burden of financing and constructing the building. The suggestion 

was made that the women* s dormitory be named in honor of Lotta 

Crabtree and also that each building should contain a plaque 

stating that it was constructed through efforts of Alumni. After 

discussion, it was 

VOTED : To invite the Alumni Association to recommend 
names for the new dormitories, this invitation 
to be issued by President Baker. 

The Trustees then visited the men's dormitory to inspect 
progress and later the site of the women's dormitory. Afterwards 
the meeting was resumed in the President's Office where Miss Skinner 
joined the group. At the request of the Chairman, Mr. Ross showed 
the detailed plans for the women's dormitory and discussed the plans 
and specifications item by item and floor by floor. After in- 
spection and discussion, and on the recommendation of the President, 
it was 

VOTED : To approve the plans as presented and to authorize 
the President and Treasurer to consult further 
with the architect and approve final plans for 
kitchen and dining equipment and for a communica- 
tion system within the building. 

There was discussion of the need for a walk from the 

women's dormitory to the Campus. Mr. Ross stated that there would 

be a possibility that the Alumni Corporation could build a walk if 

an unexpended balance remained in the building fund. President 

Baker suggested also the possibility of constructing this walk as 



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150-2-38. NO. 3214-R 



I 



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THE MASSACHUSETTS STATE COLLEGE 

a WPA project. 

The meeting was adjourned at 3*4-0 P.l/L 



T 




Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 

June 21, 194-0, .12:30 P.M., Chamber of Commerce Building, Boston 

Chairman, Trustee Bartlett 

PRESENT: Trustees Bartlett, Cassidy, Griggs, President 
Baker, also Mr. Hawley, Mr. Burke 

It was 

VOTED : To dispense with the reading of the call. 

It was 

VOTED: To dispense with the reading of the minutes of 
the last meeting. 

At the request of the President, Treasurer Hawley 

opened discussion on the subject of bonding of employees of the 

College. He recalled that at previous meetings, the Trustees 

had expressed their desire to increase the bond of the Treasurer 

which had been fixed at $10,000 by the State Comptroller . 

Recently, the Deputy Comptroller has stated that if the Trustee s 

urge a larger bond for the Treasurer, probably it would be 

approved. Also, the State Auditor has recommended the bonding 

of other college employees who handle substantial amounts of 

money. Mr. Hav/ley then distributed copies of a proposed schedule 

for bonding of college employees. After discussion, it was 

VOTED : To approve the schedule as submitted and to 
authorize the Treasurer to put this schedule 
into effect. 



1031 



Bonding 



1032 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



June 21, 1940 



p RC -a :rEE SCHEDULE FOR BONDINI El LOYEES 



Massachusetts State College 



Dept . Name of Employee 



Approx.Max. 
of Cash 
Handled at 
one time 



Approx. Present Proposed 
Annual Bond Bond 
Cash 
Turnover 



Treas. H.A.Barrett, Cashier ) ) 

J.K.Broadfoot,Asst.Tr.) $25,000) $1,000,000 
R.D. Hawley, Treas. ) ) 
L.L. Davis, Asst. Cash. ) ) 



15,000 $5,000 

5,C 7,500 

10,000 20,000 

none 1,000 



College Store 

D.P. Hawley, Manager 

Dining Hall 

W. 0. Johnson, Manager 



2,000 60,000 none 5,000 



300 15,000 none 1,000 



Dairy Ind. 

Ruth Stevens, Sales Clerk 65 



6,000 none 1,000 



Animal Hus. 

Emily Davidson, Clerk 

Pomology 

A.C. Ballard, foreman 



3^ 1,000 none 1,000 



200 2,500 none 1,000 



Farm 



C.H. Parsons, Supt, 



Phys. Ed. 

C.S. Hicks, Head 

Vet. Science 

J.B. Lentz, Head 

Control Service 

P.H. Smith, Chief 

Acad. Activities 

L.S. Dickinson 

Mem. Hall Game Room 

B. Allen, Janitor 



300 

750 

1,000 

2,000 

200 



4., 000 none 1,000 



10,000 1,000 1,000 



30,000 none 2,500 



40,000 none 2,500 



2,500 none 1,000 



30 2,100 



none 1.000 
$51,500 



President Baker distributed copies of a statement of 
services which the College may render in the event of war. This 
statement was prepared for submission to the Governor. The 
President stated that he was presenting the statement for informa- 
tion of the Trustees with the understanding that if action called 



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OMMITTEE 



iso-2-no. no. r»2i4-n 



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1033 



THE MASSACHUSETTS STATE COLLEGE 

in the plan became necessary authority would be requested. 

The President suggested that consideration should be given 
to college procedure in the handling of Trust Funds. At the present 
time the Treasurer serves as agent for student and other organization; 
at the College and for some college people who are supervising ex- 
penditure of student funds. There are many of these funds and they 
are increasing in number. Mr. Hawley explained that in many cases 
he acts as deposit and disbursing agent for monies without specific 
Trustee authority. After discussion, it was decided that the best 
procedure for clarifying this situation would be to submit to the 
Board of Trustees a series of separate recommendations authorizing 
the Treasurer to handle these funds. 

At the request of the President, Mr. Hawley submitted a 
plan" for handling of accounts in connection with the new dormitories 
This plan has the approval of the Comptroller's Office, After 

discussion, it was 

VOTED : To authorize the College Administration to set up 
accounts for the new dining hall as recommended in 
the attached outline. 

President Baker stated that there has been some 
discussion at the College recently as to the program of Physical 
Education. He said that he had discussed this matter carefully 
with Professor Hicks, Head of the Division of Physical Education, 
in order that the College might be prepared to answer any criticism 
which might arise from Alumni or other groups because of recent 
unsuccessful seasons in intercollegiate athletics. As a result of 
this discussion, the Administration would like authority to bring 
in the Head of the Division of Physical Education at Wesleyan Uni- 
versity to make a study of the whole program of Physical Education. 



Trust Funds 



Physical 
Education 



1034 


THE MASSACHUSETTS STATE COLLEGE 


* 


COMMITTEE 


After discussion, it was 

VOTED: To authorize the President to spend an amount not 
to exceed f 150. 00 from Trust Funds for the purpose 
of surveying the College program of Physical 
Education. 


P 




The meeting was adjourned at 2:15 P.M. 

J&Crf&^^C^ Secretary 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 
EXPERIMENT STATION 

September 9, 1940, 11:00 A.M., Boston City Club 

PRESENT? Trustees Bowditch, Mrs. McNamara, Downey, 
Griggs, Malcolm, Monahan, also, President 
Baker, Director Sievers, Director Munson, 
Treasurer Hawley, Secretary Burke 

In the absence of Chairman, Trustee Malcolm when the 

committee convened, Trustee Bowditch presided. 


f 


Budget for 
19U-42 


At the request of the President and the Chairman, 
Treasurer Hawley described briefly the procedure followed by the 
College in making up estimates for the budget for 19/+1-42. Re- 
quests for budget items, he said, emanate within the various de- 
partments of the College, are passed on by the Department Head, 
and are then approved or disapproved by the Directors or the Dean. 
The Treasurer incorporates these various askings into a two-year 
budget for the College which is then passed upon by an Administra- 
tive Committee composed of the President, Treasurer, Secretary, 
Director of Extension, Director of Experiment Station, Director of 
Short Courses, and Dean of the College before presentation to the 


f 




Board of Trustees. 


\ 



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150-2-H8. MO. 3214-B 



OMMITTEE 



I 



THE MASSACHUSETTS STATE COLLEGE 

At the request of the Chairman, President Baker discussed 
briefly the attitude of the College Administration in making budget 
recommendations to the Board of Trustees. He stated that it was 
his feeling that it was the obligation of the Administration to 
state plainly to the Trustees the financial needs of the College in 
terms of upkeep of property and in demands for service presented 
by various elements within the Commonwealth. He stated that the 
attitude of the College Administrative Committee in passing on 
budget askings was one of conservatism - that every attempt was 
made to pare down requests and that only those items which were 
really needed by the College were recommended to the Trustees for 
approval. Over the past several years, he said, the State appro- 
priation for the College has increased annually only on an average 
of one-half of one percent. Under these circumstances, the College 
finds it impossible to give the type of service which is demanded 
of it. The withholding of increases in appropriation has neither 
delayed nor prevented increasing pressure for admission of students 
and increasing demands for Extension work and for vital research 
work* 

At the request of the Chairman, Director Sievers ex- 
plained the necessity for each new position asked for in the budget 
of the Experiment Station. He stated that the Experiment Station 
appropriation had been severely cut last year and that present ask- 
ings are more in the nature of an attempt to get back to normalcy 
than a request for expansion. He discussed aleo the increased de- 
mands for service especially from such groups as onion growers of 
the Connecticut Valley, Cranberry Growers on the Cape and of the 
Poultry Industry. 



1035 



1036 



COMMITTEE 



Salary 
Levels 



Budget for 
19U-42 



THE MASSACHUSETTS STATE COLLEGE 

There was also discussion of the low salary levels of 
employees of the State College as compared with salaries of em- 
ployees of other land-grant colleges. This discussion arose in 
connection with a statement made by the Director that it was very 
difficult to find well qualified persons to fill positions at the 
College, 

After examination of the Experiment Station budget and 

discussion, it was 

VOTED ; To recommend to the Finance Committee of the 
Board the Budget of the Experiment Station 
as presented by the College Administration. 

The meeting was adjourned at 12:15 P.M. 



Secretary 




MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 
EXTENSION SERVICE 

September 9, 1940, 12:15 P.M., Boston City Club 

PRESENT : Trustees Mrs. McNamara, Bowditch, Griggs, 
Downey, Monahan, Brown, also, President 
Baker, Director Munson, Director Sievers, 
Treasurer Hawley, Secretary Burke 

In the absence of the Chairman, Trustee Chandler, it 



wa s 



VOTED : To name Mrs. McNamara chairman pro tern. 

At the request of the Chairman, President Baker dis- 
cussed briefly the method by vrhich the College Administration had 
developed the budget which was now recommended to the Board of 
Trustees. Treasurer Hawley explained the various items in the 
budget of the Extension Service and Director Munson discussed the 



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OMMITTEE 



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150-2-39. NO. 321 4. R 



THE MASSACHUSETTS STATE COLLEGE 

need for new positions • 

New positions, he said, were not asked for because the 
Extension Service desired to expand, but rather because of steady 
and insistent pressure from agricultural groups who wanted more 
service from the College, In answer to question as to why these 
new activities could not be undertaken by the present staff, the 
Director stated that all Extension employees are now carrying ex- 
ceptionally heavy loads and furthermore that they cannot be 
specialists in every line of work. Farmers today have advanced to 
the point where they cannot be served by general handymen but need 
the most expert and specialized advice they can get on their 



problems . 



After discussion and examination of the budget of the 



Extension Service, it was 

VOTED ; 'To recommend the budget of the Extension Service 
to the Finance Committee as presented by the 
College Administration. 

The meeting was adjourned at 1:00 P.M. 




Secretary 



1037 



10 






COMMITTEE 



Budget for 
1941-42 



Reclassification 
of positions 



THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF MEETING OF JOINT TRUSTEE COMMITTEES OF 
FACULTY AND PROGRAM OF STUDY AND BUILDINGS AND GROUNDS 

September 9, 1940, 2:30 P.M., Boston City Club 

Chairman, Trustee Griggs 

PRESENT: Trustees Griggs, Monahan, Malcolm, Brown, 
Downey, Hubbard, Cassidy, Bowditch, Mrs. 
McNamara, Bartlett, Whitmore, also, Presi- 
dent Baker, Treasurer Hawley, Secretary 
Burke 

At the request of the Chairman, President Baker end 

Treasurer Hawley discussed the budget askings under the headings of 

Administration, Instruction, Repairs and Renewals, and Special 

Appropriations. It was pointed out that Administrative costs at 

Massachusetts State College in relation to the total budget are 

low compared with other colleges of similar size and nature. At 

the present time, Administrative costs are 6*3% of the total budget. 

After discussion, it was 

VOTED : To refer to the Finance Committee the budgets 
of Administration and Instruction, including 
Short Course, as presented by the College Ad- 
ministration with the following amendment. 

Under the item of Reclassification of Instruction posi- 
tions, it is recommended that the following be added: 

J. N. Everson from Instructor of Agronomy to Assistant 
Professor of Agronomy - from $2100 per year to $2220 per year - 
additional cost 1941-130. 

A. W. Purvis from Instructor in Education to Assistant 
Professor in Education - from $1980 per year to $2220 per year - 
additional cost 1941-1.60. 

L. A. Bradley from Professor of Bacteriology to Head of 
Department of Bacteriology - from $4200 per year to $4440 per year- 
additional cost 1941-I&0. 

At the request of Chairman Griggs, Trustee Whitmore 
assumed chairmanship for the balance of the meeting. 



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l'io-a-ao. no. 121 4-n 



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THE MASSACHUSETTS STATE COLLEGE 

There was discussion of the item Repairs and Renewals in 
the budget and President Baker explained that although there was a 
need for repairs and renewals amounting to $125,475 during the 
period 1941-42, the College had held down its budget askings to 
*40,000 in each of the two years, A suggestion was made that the 
College should ask the Legislature for the entire amount needed in 
order that the Trustees would fulfill their obligation to the 
Legislature of letting it know the actual needs of the College and, 



it was 



VOTED : To put in the budget an item for the full amount 
of $125,475 needed to cover repairs and renewals 
during the next two years, approximately one- 
half to be requested for each of the two years. 

It was 

VOTED ; To reword item 10, page 88, of the budget as 
submitted by the College from "Reconstruction 
North College for classrooms and offices 
$15,000" to "Repairs and Improvements to North 
College $15,000." 

It was 

VOTED : To recommend to the Finance Committee that 
item 11, page 88, be taken from the list of 
desirable construction item and inserted in 
the list of necessary construction item. 
This item reads as follows: "Reconstruction 
of road east of Physical Education Building, 
Memorial Hall and Chapel, #15,000." 

It was 

VOTED : To recommend to the Finance Committee the 

budget for Repsirs and Renewals and Special 
Appropriation as presented to the Board by 
the College Administration and as amended 
above. 

The meeting was adjourned at 3*45 P.M. 




^^^^^^— 



Secretary 



1039 



1040 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 
September 9, 1940, 3:45 P.M., Boston City Club 



PRESENT: Trustees Ylhitmore, Malcolm, Hubbard, 
Gas sidy, also, President Baker, 
Treasurer Hawley, Secretary Burke 

Trustee Whitmore presided in the absence of the Chair- 
man, Trustee Bartlett. 
It was 

VOTED ; To approve the recommendations presented by the 
Committees on Experiment Station, Extension 
Service, Program of Study and Buildings and 
Grounds as a result of meetings earlier in the 
day and to refer these recommendations to the 
full Board. 

The meeting was adjourned at 4:00 P.M. 



Secretary 




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THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 
October 30, 194-0, 12:30 P.M., Chamber of Commerce Building 

Chairman, Trustee Bartlett 



PRESENT ; Trustees Bartlett, Chandler, Haigis, 
Whitmore, President Baker, Treasurer 
Hawley, Secretary Burke. 

At the invitation of President Baker, Mr. Alden Brett, 
President of the Associate Alumni, sat in at luncheon with the 
Finance Committee to discuss the desire of the Alumni body to in- 
troduce a bill in the Legislature changing the name of Massachu- 
setts State College to University of Massachusetts. Mr. Brett 
stated that the Alumni feel that the time has come when this 
change should be made for the following reasons: 

1. Massachusetts State College is now in fact 
more of a university than were some of the 
other New England colleges when they became 
universities. 

2. Each of the various colleges or schools 
under the university could then establish 
admittance requirements peculiar to the 
nature of its own work. 

3. Graduates seeking employment would have the 
prestige of the name university rather than 
college. 

4-. So many different groups in the State have 
sought to acquire the name University of 
Massachusetts that it seems desirable to 
stake out claim for this name before some 
other group acquires it. 

After discussion, it was 

VOTED : To invite Mr. Alden Brett to attend the next 
meeting of the full Board to submit his argu- 
ments for changing the name of Massachusetts 
State College to University of Massachusetts 



1041 



University of 
Massachusetts 



1042 



COMMITTEE 



Auditor f s 

Report 



Dan forth 
Keyes Bangs 
Fund 



Alvord 

Dairy 

Fund 



THE MASSACHUSETTS STATE COLLEGE 

At the request of the Chairman, President Baker and 

Treasurer Hawley introduced discussion of the latest report of the 

State Auditor and asked the opinion of the Finance Committee as to 

statement prepared by Treasurer Hawley in answer to matters raised 

in the Auditor 1 s Report. 

Chairman Bartlett stated that inasmuch as copies of Mr. 

Hawley* s report had been sent in advance to all members of the 

Finance Committee, there was no need of taking up and discussing 

the entire statement point by point. The following items of the 

report, however, were discussed: 

1. Management of Trust Funds. 

a» Danforth &eyes Bangs Fund - the Treasurer 

recommended that this fund be so used that part 
of it would be available for scholarships and 
part as a revolving loan fund. 

After discussion, it was 

VOTED; To refer to the full 3oard at its next annual 
meeting the question of use of the Danforth 
Keyes Bangs Fund. 

b. Alvord Dairy Fund - according to Treasurer Hawley, 
the State Auditor has questioned the right of the 
College to use this fund inasmuch as the terms of 
the bequest contain the following statement: "I 
give and bequeath the principal of said sum to the 
Massachusetts Agricultural College, Amherst, Massa- 
chusetts, provided that the present name and lead- 
ing features of said college be not changed ." 

In discussion, various members of the Finance Committee expressed 

the opinion that since the College has not changed its leading 

features and 3ince the fund is being used for the purpose for which 

it was originally established, there need be no concern at present 

over the leg* lity of the college's use of the Alvord Fund. And it 

was accordingly 

VOTED : To continue expenditures under the Alvord Dairy 
Fund on the strae basis as in the past. 



OMMITTEE 



150-2-33. NO. 3214-FI 



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THE MASSACHUSETTS STATE COLLEGE 

Inventories - after discussion of inventory proce- 
dures raised by the Auditor, it was 



VOTED ; To ask the Treasurer to do all that is 

practicable to overcome the criticism of the 
Auditor regarding inventories. 

3. Expenditures from unearmarked trust funds - it was the 
feeling of the Committee that since no restrictions are 
placed upon these funds in the terms of the bequest, the 
Board is entirely justified in authorizing their expendi- 
ture for whatever purpose they may determine. 

U* College Store Account - the Auditor has recommended that 
the College Store be placed under a so-called retail 
value system of accounting for the purpose of making 
easier the verification of sales through inventories. 
Treasurer &awley pointed out that in his opinion the 
present system of accounting at the College Store can 
be thoroughly audited and that this system has ad- 
vantages over the retail value system as proposed by 
the Auditor. 

After discussion, it was 

VOTED: To approve the present system of accounting at 
the College Store. 

5. Use- of Stockbridge House - the Auditor questions the 
rent-free use of Stockbridge House as a Faculty Club 
House open only to Club members and guests. He 
suggests the following alternative. 1. Permit use of 
house by all Faculty members. 2. Require Faculty Club 
to pay rent. 3» Require Faculty Club to maintain house. 

After discussion, it was 

VOTED; To refer the question of use of Stockbridge House 
to the full Board. 

In order to provide an answer to the State Auditor in 

connection with his latest audit report of the College, it was 

VOTED ; To authorize the Chairman of the Finance Committee 
and the Treasurer to prepare a letter to be sub- 
mitted to the Auditor. 

It was brought out in discussion that the Auditors had 

been at the College for a period of three months during 1940, and 

several members of the Finance Committee expressed the opinion that 

such a detailed and long-drawn out audit procedure was disrupting 

to college activities. Accordingly, it was 



1043 



Inventory 
Procedures 



Unearmarked 
Trust Funds 



College 
Store Account 



Stockbridge 
House 



Audit 



2044 



COMMITTEE 



Insurance 
Coverage on 
Dormitories 



Dining Hall 
Fund 



THE MASSACHUSETTS STATE COLLEGE 

VOTED ; : To authorise Trustee Haigis and Trustee Barbie tt 
to call informally on the State Auditor to find 
out if the college audit could be shortened and 
simplified. 

Treasurer Hawley raised question as to whether the 
Trustees wish to make provision for insurance coverage on the new- 
dormitories for any other hazards than fire and general liability. 
It was pointed out that the State does not insure its buildings, 
preferring to carry its own risks. After discussion, it was 

VOTED: Not to request the Building Association to 
provide any insurance coverage for the new 
dormitories other than fire and liability. 

President Baker brought up for discussion the matter of 



the balance of §8,555 in the old dining hall fund. At the present 
time, he stated the Trustees have authorized the Administration to 
file a bill with the Legislature asking for the release of this 
money for the purpose of aiding students, since the fund was built 
up from payments by students. He stated that he had discussed 
this matter recently with Treasurer Hawley in viev; of recommenda- 
tions made by the Auditor and wished Mr. Hawley to present his view- 
points on this fund to the Finance Committee. 

Treasurer Hawley stated that in his opinion the intro- 
ducing of a bill into the Legislature for release of this item 
might be detrimental to the interests of the College inasmuch as 
the two-year budget of the College will also be up before the 
Legislature this winter. He proposed that the Administration go 
to the Budget Director offering to release any claim on the $8,555 
if the Budget Director will support the College's request for a 
special appropriation in this same amount as an addition to its 
budget askings. After discussion, it was 



Immittee 



1RO-2-38. NO. 3214-R 



1045 



THE MASSACHUSETTS STATE COLLEGE 

VOTED i To file with the Legislature a bill as had been 
previously determined but not necessarily to 
press for passage of the bill. Row far to go 
with the bill might be determined better after 
the Legislature meets. 

At the request of President Baker, Treasurer H a wley 

stated that the Auditor had raised question of authority of the 

College Administration to fix rentals on college property. The 

Treasurer recommended that this matter be taken care of by si:>eciii<j; 

Trustee action authorizing the Administration to establish rent 

schedules. After discussion, it was 

VOTE D % To refer to the full Board the question of 

establishment of rent schedules for the College. 

President Baker introduced the question of land acqui- 
sition at the Waltham Field Station. He stated the.t since the 
last Trustee action authorising the College to exchange certain 
land holdings at the Waltham Field Station for other more desired 
holdings abutting on the Station property, the situation had so 
changed that the College was unable to make the exchange. The 
only way the College can acquire the desired parcels is to make 
a payment of at least $5,000. It was the feeling of members of 
the Finance Committee that such purchase should not receive 
approval and accordingly, it was 

VOTED: To recommend to the Board at its annual meeting 
that former action by the Trustees authorizing 
the Administration to make exchanges of land 
involving possessions of the College at Waltham 
Field Station be rescinded. 

President Baker announced that the sum of 12,000 had 

been given to the College by Mrs. Gertrude C. Reed in memory of 

her husband, Frederick H. Read, of the Class of 1396. No restric- 



Rent 

Schedule: 



Itham 
Field 
Station 



Land 

Acauisition 



Read, FrederickR. 
Fund 



1G46 



COMMITTEE 



Investmeni 
Policy 



Securities 



THE MASSACHUSETTS STATE COLLEGE 



tion is placed on the use of this fund. 

There was discussion of the following matters in 
connection with the investment policy of the College. 



1. 



2. 



Is present policy of investment in medium grade 
bonds satisfactory? 

Should the College employ investment counsel? 



3. Should the College dispose of all common stocks 
end other securities "not secured by sufficient 
mortgages or other securities," as described in 
Section 7 of Chapter 75 of the General Laws. 

There was lengthy discussion or* the above topics in which it was 
brought out that investment in the highest grade securities ob- 
tainable would provide maximum safety for the College and maximum 
assurance to the Trustees against criticism if losses should occur. 
This would be particularly true if the College employed a 
recognized investment counsel. At the same time it was pointed 
out that such procedure would very materially reduce the income 
of the College from its investment and that the investment counsel 
service itself would use considerable of the income from invest- 
ments. There was discussion of the difference between the position 
of a bank in investing and that of a college - the college not 
having to be in a position where it could liquidate all its in- 
vestments at short notice. 

After discussion, it was 



VOTED: 1. 



To request the Treasurer to prepare a list 
of all securities owned by the College and 
not secured by sufficient mortgages or 
other securities as described in Section 7 
of Chapter 75 of the General Laws, and to 
seek the advice of the Springfield Cafe 
Deposit and Trust Company in this natter. 



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IfiO-2-30. NO. 3214-B 



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3. 



THE MASSACHUSETTS STATE COLLEGE 



2. To request the Treasurer to seek the advice 
of the Springfield Safe Deposit Company on 
any other securities of the College that 
should be changed, 

+ +hP Treasurer to confer with the Comptroller 
To request the ireasurei w *- fi rtffln + rfl n e r's ripht to 

at the State House concerning .^^^f^^Lnt funds, 
conti-ol accounting procedure in reference to enao 



1047 






To. refer to the full Board the whole topic 
of investment policy of the College, 



The meeting was adjourned at 3s 15 P.M. 




Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE Oil FINANCE 

December 18, 1940, 11:00 A, LI,, Parker House, Boston, Mass. 

Chairman Bartlett presiding 

PRESET : Trustees Bartlett, Bowditch, Haigis, 
Cassidy, Whitmore, President Baker, 
Treasurer Hawley, Secretary Burke 

Chairman Bartlett stated that the purpose of the meeting 

was to consider and act upon a series of recommendations made by 

the Treasurer and President of the College in a paper dated 

December 13, 194-0, copies of which were sent to all members of the 

Finance Committee prior to the meeting. There was discussion of 

the following three recommendations - all falling under the 

general topic of accounting procedure. 

1 . Bond P r.em.ium i nd Disco unt Ac jcount . 

It is recommended that there be established a bond 
premium and discount account. The securities will be 
carried in our fund accounts as at present at par. Premiums 
will 1 id out of the premium discount account, and the 



Accounting 
Procedure 



Bonds 



COMMITTEE 



Endowment 
Securities 



THE MASSACHUSETTS STATE COLLEGE 



cost amortized from income over the life of the security.. 
Discounts will be paid into this account, i n equal 

annual increment paid into the income account during the 
life of the security* This is a common method of account- 
ing, and we believe it will be an improvement over our 
present method, by which discounts are paid into income 
immediately and premiums paid out of income at the time 
f purchase. 

2 . Secur ities Profit, and l oss, Accou nt. 

It is recommended that there be established a 
securities reserve account for carrying the profits and 
losses on the exchange of securities. Under our present 
system, losses and gains from the exchange of securities 
are entered immediately in our income account, since we 
carry all securities at par in our fund. This procedure 
can place a serious drain upon our income in any one year 

tends to show a fluctuating and uncertain income accounts 
The separate account, as proposed, to carry profits and 
losses from the exchange of securities is a common proce- 
dure which provides a convenient and satisfactory method 
of recording profits and losses from the exchange of secu- 
rities without affecting the endowment principal or the 
current income account. 

3 * Pooling P.f EndoYrment Sec urities. 

It is recommended that all investments of endow- 
ment funds be pooled in one endowment investment account, 
the income from which will be prorated to the specific en- 
dowment funds twice or four times each year., ht the 
present time each of our endowment funds is invested 
separately and its income is dependent upon the earnings 
of the particular security in which it is invested. It is 
a common practice among colleges and universities to pool 
their investments. The 1939 meeting of the Eastern 

ocis tion of College and University Business Officers 
considered this matter, and the proceedings of that meeting 
contain a report upon the subject in which it is pointed 
out that a survey of 118 institutions show that 33 pool 
their securities in the manner recommended herein. The 
advantages of this procedure are pointed out in this report 

follows: 

"(l) That the perpetuity of a fund is practically 
guaranteed, and the fund is preserved from extinction. 

(2) It is a very simple and labor-saving method of 
handling funds. 

(3) The income to the various funds is uniform." 



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150-2-38. NO. H214-B 



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THE MASSACHUSETTS STATE COLLEGE 

Chairman Bartlett called for discussion of the following 
recommendation from the President and Treasurer, 

Supervi s ion of. Investment s ♦ 

At the meeting of the Finance Committee on October 
30, consideration was given to the matter of employing in- 
vestment counsel, A orooosal from the firm of Studley, 
Shupert & Company of Boston that they serve the Trustees in 
the capacity of investment counsellors for an annual fee of 
|50C as considered and decision was deferred. In the mean- 
time, inquiry was made of three other investment counsel firm? 
and it was found that the fee proposed by Studley, Shupert & 
Company was standard for this type of service. The matter 

s also discussed with the Springfield Safe Deposit a.nd 
Trust Company which is now serving the Trustees as Trust 
Fund Agent and Custodian of Securities, The bank would be 
glad to broaden its service to the Trustees in a manner 
best described by the following statement which it is pro- 
posed to incorporate in the present agreement: 

"Said Agent agrees that securities in this fund 
will be under such supervision and review as it commonly 
gives to its fully supervised trust accounts; that as occa- 
sion may arise, said Agent will make such suggestions, to- 
gether with full explanations, as to investments or rein- 
vestments, as in its judgment would be for the best in- 
terests, of the College; sr id Agent will act in the sale and 
purchase of securities only on written instructions from 
the College as hereinbefore provided," 

For service as agent end custodian of securities, 
the bank is now paid 3% of gross income from investments, 
hich it holds, For this broader service it would charge 
U% of gross income, which would amount to approximately 
cZUO per year, instead of approximately $180 which we are 
now prying. 



In discussion, it was brought out that the College has 
been criticized by the State Auditor for spending money for a 
custodian service and that it is questionable whether the College 
may legally employ investment counsel. It was 



Supervision of 
Investments 



VOTFD: 



To request the Treasurer, with advice and 
assistance of the Chairman of the Finance 
Committee, to recpiest an opinion from the 
Attorney General as to the legality of em- 
ployment by the College of custodian and 
investment counsel service. 



1Q50 



COMMITTEE 



D. K. Bangs 
Fund 



THE MASSACHUSETTS STATE COLLEGE 

The Chairman introduced for discussion the following 

recommendation from the President and Treasurer. 

P. K. Bangs Fund . 

The use of the income of this fund has been 
questioned by the auditors for several years and the 
matter was discussed at the meeting of the Finance 
Committee on October 30, when it v ; as decided to refer 
to the full Board the question of use of this fund. In 
preparation for the . consideration of the full Board, 
this recommendation is presented for the support of the 
Finance Committee, if they see fit, and transmittal to 
the full 3oard. 

The bequest by which the College received the 
D. K. Bangs Fund specifies that "the income thereof is to 
be used annually in aiding poor, industrious and deserving 
students to obtain an education in said College." 

Some years ago the Trustees transferred from 
the accumulated income account to the principal account 
the sum of $1,070.79* The income from the fund is now . 
used for scholarships and for loans to students. In 
order to provide for these purposes and to comply with 
the provisions of the bequest, it is recommended that 
there be set up the D. K. Bangs Revolving Loan Fund of 
$5,000, and that to provide for this fund there be trans- 
ferred from the principal account the sura of $1,070.79, 
which will bring the principal account back to its ori- 
ginal figure, and that there be transferred from the in- 
come account the sum of $3 ,929.21 « The D. K. Bangs Fund 
will then be represented by three accounts as follows: 

1. Principal Account ,000 

To be invested; Fund inviolate; 
Income to be transferred to Income Account. 

2. Revolving Loan Fund $5,000 

Principal and income available 
for loans to students at 3% to 
maturity of note, 5% thereafter. 
(This is a reduction in present in- 
terest rate of A%») 

3. Income account (approx.) $5*800 

To be spent for scholarships, 
according to terms of bequest, at 
rate of 'oximately $1500 per year 
until balance is used and thereafter 
at rate of annual income. 



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THE MASSACHUSETTS STATE COLLEGE 



After discussion, it v. r as 

VOTED ; To recommend to the Board of Trustees that the 
Treasurer be authorized to set up a Revolving 
Loan Account for student loans from the D. K. 
Bangs Fund and to transfer to this account from 
the principal account the sum of £1,070.79 and 
from the Income Account $3*929.21. This removes 
from the principal account the amount previously 
transferred to it from income. 

It was also 

VOTED ; To recommend to the full Board that the Treasurer 
be authorized to fix interest rates on all student 
loans at 3% per year until the maturity of the 
note with 5% per year thereafter. 

The following recommendation was presented by the Chair- 
man as coming from the President and Treasurer. 
Changes in Securities . 

At the meeting of the Finance Committee on October 
30 the Treasurer was directed to seek the advice of the 
Springfield Safe Deposit and Trust Company concerning 
changes r in securities now held. Attached hereto are two 
reports from the bank on this subject. In view of these 
reports and the legal limitation with regard to investments 
for our endovment funds, it is recommended that the Trustees 
authorize the sale of the following securities; 

$3,900 Prudence Securities Corp., 5is May 1961, 

market value $2,260 
U shares Boston & Albany Railroad stock, book value 

&400, market value approx. $360 
22 shares New York Central Failroad, book value 

$2,200, market value approximately $332 
65 shares Community Public Service Co., book value 

o2,475> market value approx. ^1,590 

In view of previous discussion on the topic of super- 
vision of investments, it was 

V OTED ; To post£>one consideration of the above recommendation 

Chairman Bartlett stated that on June 21, 194-0, the 
Trustees authorized the bonding of college employees on a schedule 
submitted by the Treasurer. It now appears that a blanket bond 



1051 



Changes in 
Securities 



Bonding of 

College 

Employees 



1052 



COMMITTEE 



Bonding of 

College 

Employees 



THE MASSACHUSETTS STATE COLLEGE 

covering all employees of the College handling each would be 
satisfactory and less expensive. Therefore, upon the recommenda- 
tion of the President and Treasurer, it was 

VOTED ; To recommend to the Board of Trustees that the 
Treasurer be authorized to purchase of the 
Fidelity & Deposit Company a faithful performance 
bond of $10,000 covering his services as 
Treasurer of the College and of the Board of 
Trustees and a $10,000 blanket fidelity bond of 
the same company covering all employees of the 
College handling funds, these two bonds to meet 
in full the requirements of the Trustees as 
stated in the By-Laws* 

Informally, it was agreed that the Treasurer should in- 
vestigate the possibility of having these bonds payable to the 
Trustees rather than to the Treasurer of the Commonwealth, 

The meeting was adjourned at 12:30 P.M. 



Secretary 




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150-2-30. NO. 3214-B 



:OMMITTEE 



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THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF MEETING OF TRUSTEE COMMITTEE 
ON AGRICULTURE AND HORTICULTURE 

January 22, 194-1, 10:15 A.M., Parker House, Boston, r 'ass. 

Chairman, William C. Monahan 



PRESENT; Trustees Monahan, Casey, Chandler, 
Whitmore, Griggs, Brown, President 
Baker, Professor Rice, Professor 
Van Meter, Secretary Burke 

Chairman Monahan called on Professor Rice for a report 

< 

of activities of the Division of Agriculture for 1940. Professor 
Rice read his report and distributed copies to each member of the 
committee. The report included information on curriculum and re- 
quirements, enrollment in the various departments, staff, teach- 
ing methods, and statements from various department heads of the 
Division of Agriculture. 

The Chairman then called on Professor Van Meter for a 
summary report of the activities of the Division of Horticulture 
for 194-0. Professor Van Meter discussed the curriculum of the 
Division, placement problems, personnel needs, major students, 
and gave a brief statement concerning the work of each department 
in the Division of Horticulture. He then distributed a printed 
statement to each member of the committee. 

The meeting was adjourned at 11 o* clock. 



Secretary 




1054 



COMMITTEE 



Rerision of 
Feed and Ferti- 
lizer Control 
Laws 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 
EXPERIMENT STATION 

January 22, 194-lj llsQO A.M., Parker House, Boston, Mass. 

PRESENT: Trustees Casey, Haigis, Bowditch, 
Monahan, Brown, Chandler, Griggs, 
Whitmore, President Baker, Director 
Sievers, Secretary Burke 

In the absence of Chairman Malcolm, Commissioner Casey 
ore sided at the reouest of Vice President Bowditch. Trustee 
Malcolm came in soon after eleven. 

The Chairman called on Director Sievers for presentation 
of the annual report of the Experiment Station. The Director 
stated that his full annual report would be printed soon and copies 
would be sent to all members of the committee and of the Board of 
Trustees, Over the past several years, he said, the work of the 
Experiment Station has shifted from investigation of the problems 
of individual farmers to research in problems affecting entire 
agricultural industries. He cited investigations in the control 
of soil erosion and studies of soil conservation as some of the 
newer and broader undertakings of the Experiment Station. He also 
described developments in the field of rural planning. Another 
significant new development in Experiment Station work is that in- 
vestigators are now called upon by the public to state what they 
think about farm problems as well as what they find in the way of 



facts. 



The Director described demands for more research from 



such groups as onion growers, cranberry growers, and poultryraen. . 

In discussing operation of the Control Services, he said 
that the Feed and Fertilizer Laws of the State should be revised 
and brought up to date, and it was 



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lfiO-2-30. NO. 3214-B 



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THE MASSACHUSETTS STATE COLLEGE 

VOTED. ; To authorise the President to introduce a 
bill in the Legislature calling for re- 
vision of the Feed and Fertilizer Control 
Laws to bring legislation into accord with 
present day methods and procedures. 

The meeting was adjourned at 12 o'clock. 




Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 
EXTENSION SERVICE 

January 22, 1941 > 12M, Parker House, Boston, Mass. 

Chairman, John Chandler 

- PRESENT : Trustees Chandler, Malcolm, Brown, 
Griggs, Monahan, Whitmore, Casey, 
Haigis, Bowditch, President Baker, 
Director Munson, Director Sievers, 
Secretary Burke 

At the request of the Chairman, Director Munson pre- 
sented a brief report of the Extension Service for 194.0. The 
rural policy program is really getting underway in Massachusetts 
and seems to be a most effective procedure for analyzing needs 
of rural people. During the past year, farmers and farm people 
generally have turned to the Extension Service for assistance in 
understanding how the war will affect their operations and living 
conditions • , 

One of the outstanding problems being faced by farmers 
and hence by the Extension Service, the Director said, is market- 
ing of Massachusetts agricultural products. He stated that to 
meet this need the Extension Service should employ a market 
specialist v*ho can work with farmers and market men to boost local 
products, to give them recognition in the markets, and to increase 



1055 



Rural Policy 
Program 



1056 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



their consumption within the State. 

Chairman Chandler suggested that the Director draw up a 
brief outline of his proposed marketing project so that the 
committee might be able to understand more exactly the nature of 
the problem. 

In answer to question from Trustee Bowditch, Director 
Munson stated that 4.-H Club work has an enrollment of 20,000 
members in Massachusetts. He said that a study was made during the 
past year of 500 boys and girls enrolled in club work and 500 not 
enrolled in club work to check the amount of knowledge acquired 
and applied by club members. The study indicated that club work 
has a real and measurable value for youth. 

There was discussion of the problem that will be faced 
by the College and the Extension Service when Mr. Farle2/ retires. 
President Baker indicated to the committee that the problem was 
receiving consideration by the Administration and that every effort 
would be made to assure the successful continuance of the fine pro- 
gram developed by Mr. Farley. 

At the suggestion of Trustee Bowditch, it was 

VOTED ; To hold a meeting of the committee in the near 
future at the College so that committee members 
might have opportunity to inform themselves 
more fully on the activities of the Extension 
Service 
* 

In connection with this vote, it was agreed to invite all 

members of the Board to attend the committee meeting. 

Director Munson stated that the home economics staff dur- 
ing the year concerned itself with problems of defense in addition 
to carrying on regular instructional programs. Health of the 



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IHO-2-38. NO. 3214-F) 



THE MASSACHUSETTS STATE COLLEGE 

family, particularly as it is affected by the diet, is a field in 
which the Extension Service can function very efficiently. He said 
that the extension method of training voluntary leaders is more 
than ever proving its worth as the country faces the present 



emergency, 



The meeting was adjourned at 1 o'clock. 




.Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE 
ON FACULTY & PROGRAM OF STUDY 

January 22, 194-1? 2:00 P.M., Parker House, Boston, Mass. 

( 

Chairman, Trustee Griggs 

PRESENT: Trustees Griggs, Brown, Monahan, 

Bowditch, Malcolm, Haigis, VThitmore, 
■President Baker, Dean Maehmer, 
Treasurer Hawley, Secretary Burke 

It was 

VOTED : To dispense with the reading of the minutes 
of the previous meeting. 

President Baker recommended that Stowell C. Go-ding, 
Associate Professor of French and member of the Department of 
Languages and Literature, be granted leave for professional im- 
provement for the academic year 1941-42, this leave to be granted 
under regulations in force which are that applicant for the leave 
must have been employed bj the College at least six full years, 
and his teaching schedule will be taken care of by other members 

of the Department so that additional assistance will not be re- 
quired, and that he receive full pay for half the year. The 



1057 



Goding, Stowell C« 
Leave of Absence 



1058 



COMMITTEE 



Rich, J. Harry 
Leave of Absence 



THE MASSACHUSETTS STATE COLLEGE 

purpose of this leave is to make possible completion by Professor 

Goding of resident v/ork for Doctor of Philosophy degree at the 

University of Wisconsin. The application has the approval of 

Professor Frank Prentice Rand, Head of the Department of 

Languages and Literature, Professor A. Anderson Mackimraie, Head 

of the Division of Liberal Arts, and Dr. William L. ^achmer, 

Dean. It was 

VOTED: To recommend to the Board of Trustees that 

leave of absence for professional improvement 
be granted to Stowell C. Goding, Associate 
Professor of French, this leave to be taken 
during the college year 1941-42 with full 
pay for the first six months and no pay for 
the last six months of leave. 

President Baker also recommended that six months' leave 
for professional improvement be granted to J. Harry Rich, 
Assistant Professor of Forestry, for study at the University of 
Wisconsin and at the United States Forest Products Laboratory to 
prepare himself for the teaching of wood utilization at the 
College. Professor Rich meets the qualifications as outlined 
under recommendation of leave for Professor Goding and his appli- 
cation has the approval of Professor Robert P. Holdsworth, Head 
of the Department of Forestry, Dr. Ralph Van Meter, Head of the 
Division of Horticulture, and Dr. William L. Machmer, Dean. It 
was 

VOTED: To recommend to the Board of Trustees that 
J. Harry Rich, Assistant Professor of 
Forestry, be granted leave for professional 
improvement during the period August 1, 194-1 
to January 31> 1942 on the basis of full pay 
during the leave. 

President Baker suggested to the Committee that it would 

be helpful to the College Administration if it could have a state- 



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1550-2-38. NO. 3214-B 



THE MASSACHUSETTS STATE COLLEGE 

ment of policy from the Board of Trustees concerning the employment 

of relatives. There was some discussion of this matter and with 

the understanding that the action was permissive and not mandatory, 

it was 

VOTED; To recommend to the Board of Trustees that 

the Administration of the College be advised 
and instructed that it is against the best 
policy of the College for the Administration 
to employ on the technical or professional 
staff, and on a permanent basis, any relatives 
of persons employed on the technical or pro- 
fessional staff. 

President Baker announced the resignation of Elbert F. 

Caraway, Professor of Physical Education. 

On the recommendation of President Baker, it was 

VOTED : To recommend to the Board of Trustees that 
tuition fee for Summer School be changed 
from «$3«50 to $5.00 per credit hour effective 
with the Summer School of 194-1 • 

At the request of Chairman Griggs, Dean Machmer pre- 
sented his annual report for 194-0. This report will shortly be 
available in the printed report of the President and covers the 
topics of enrollment, housing, curriculum, honor system, extra- 
curricular activities, scholar ship, higher education and defense, 
and needs of the College 

Question was raised by Chairman Griggs as to limitation 
of the entering class. He recalled a former action of the Board 
authorizing limitation of entering class to 300 students of whom 
not more than 75 were to be girls. He suggested that it might be 
time to revise this former action in view of the increased 
pressure for admittance and in view of the fact that the College 
no longer finds it possible to hold to this limitation. 



1059 



Employment of 
Relatives 



Summer School 
Tuition Fee 



Limitation of 
Entering Class 



1060 



COMMITTEE 



Kenyon L, 

Butterfield 

House 

Physical Educatioji 
Building in 
honor of Curry 
S. Hicks 



THE MASSACHUSETTS STATE COLLEGE 

It was pointed out that the action of the Board referred 
to by Chairman Griggs was permissive and not mandatory, and that 
unless the Board desired to set up a new figure the College could 
continue to handle enrollment as at present. 

President Baker and Dean Machmer stated that the pressure 
for admittance seems to be proportionately greater from women 
students than from men. This same situation seems to be true in 
other states of the East where men students still outnumber women 
students. In the universities of the West, women are on at least 
a fifty-fifty basis of admittance and in some cases the women out- 
number the men. 

Dean Machmer stated that educators arc watching to see if 
an increasingly busy defense industry will cause withdrawals of 
students. The improving employment situation, coupled with con- 
scription, may mean an increasing percentage of women students. 

President Baker said that since there was no scheduled 
meeting of the Buildings and Grounds Committee, it might be help- 
ful if this committee would consider the suggestion of the Alumni 
body for naming of the new women 1 s dormitory in honor of former 
President Kenyon L. Butterfield. After discussion, it was 

VOTED ; To recommend to the Board of Trustees that 

the new dormitory for women be named in honor 
of former President Kenyon L. Butterfield. 

The President stated that the Alumni have also requested 

that the name of Curry S. Hicks be given to the present Physical 

Education Building. There was general agreement that Professor 

Flicks deserved this honor but no wording for the name of the 

building could be agreed on and accordingly, it was 



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VOTED : To defer action until the following day. 
The meeting was adjourned at 3*10 P.M. 




Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 

January 22, 194-1, 3:15 P.M., Parker House, Boston, Mass. 

Chairman, Trustee Bartlett 

PRESENT: Trustees Bartlett, Chandler, Whitmore, 
Malcolm, Cassidy, President Baker, 

Treasurer Hawley, Secretary Burke 

Upon request of the Chairman, Mr. Hawley presented the 

annual report of the Treasurer, and it was 

V OTED : To recommend to the Board of Trustees that 

the Treasurer's Report for 1940 be accepted. 

President Baker requested authorization to expend up to 
$500 from unearmarked trust funds during the next six months in 
order to carry out college business not provided for in the State 
or Federal appropriations. This request is in accordance with pre- 
vious authorizations granted by the Board. Accordingly, it was 

VOTED : To authorize the President to expend up to 
$500 from unearmarked trust funds of the 
College during the period January 23 to 
June 15, 1941. 

There was discussion of the proposed revision of the By- 
Laws of the Board of Trustees. These By-Laws were revised and 
recodified by the Secretary in cooperation with the College Ad- 
ministration as authorized by the full Board in meeting on 
January 17, 1940. Because of lack of time for Trustees to go over 



Unearmarked 
Trust Funds 



By-Laws - 
Revision 



irr— 



COMMITTEE 



Bonds 



I 



THE MASSACHUSETTS STATE COLLEGE 



the revision in detail, it was 

VOTED: To postpone further consideration of re- 
vised Trustee By-Laws until the May 1941 
meeting of the Board. 

In the meantime, the Secretary was asked to prerjare a statement for 

the Trustees outlining all proposed changes in the By-Laws. 



On the recommendation of the President and the Treasurer, 



it was 



VOTED: To recommend to the Board of Trustees that 
the Trustees approve, ratify, and confirm 
the follov/ing changes of investments made 
in the agency fund held by the Springfield 
Safe Deposit and Trust Go. under agreement 
dated January 22, 1937. 

Purchase 



a. #2,000 Public Service Co. of Colorado 

First Mortgage Bonds 3§s 1964. 

By investment of $2,000 of principal of 

Charles F. Plumb Fund and transfer of 

$153.01 from income account of Sessions 

Fund. 



b. 02,000 Oregon-Washington Railroad and Navigation Co. 



$2,15B.01 



§2,145-51 



'c. . 



First & ref . Bond 4s 1961 
Being a reinvestment of funds resulting 
from call of Youngstown Sheet & Tube Co. 
4s in the amount of $2, 079 • 64 and payment 
of premium and accrued interest in addition 
in amount of £66. 98 from income account of 
Burnham Fund. 

Deposit 



Deposit with the Springfield Safe Deposit and Trust Co. 
15 shares of common stock of Community Public Service 
Co. received as a stock dividend. 



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1063 




THE MASSACHUSETTS STATE COLLEGE 




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■OMMITTEE 


Withdrawal 

a. Withdrawal of $22. 28 cash on deposit with Springfield Safe 
Deposit and Trust Co., this being difference between amount 
received from call of: 

$3,000 Carolina Power & Light $3,111.82 
5,000 Indiana Water Works Sec. 5 » 123. 83 

$8,235.65 

find purchase cost of: 

$4,000 Bethlehem Steel $4,073.37 
4,000 Jersey Central P. & L. 4^0.00 

18,213.37 

to credit $22.28 to endowment income account 






On the recommendation of the President and the Treasurer, 
it was 






VOTED; To recommend to the Board of Trustees that 


Charles F. 


tfl 


the Trustees approve deposit of §500 of 


Plumb Fund 


1 


principal of Charles F. Plumb Fund in 




1 


Amherst Savings Bank. 






On the recommendation of the President and the Treasurer, 






it was 






VOTED: To recommend to the Board of Trustees that 


Shares 




the Treasurer be authorized to sell at the 






market price the following shares of common 






stock to eliminate from the portfolio all 






common stock holdings. 






4 shares Boston & Albany Railroad stock, 






book value $400, market value approximately 
£360. 






22 shares New York Central Railroad, book 






value $2,200, market value approximately 

$332. 




1 


65 shares Community Public Service Co., 
book value $2,475, market value approxi- 
mately $1,590. 

12 shares Columbus Venetian Stevens, book 
value $600, market value approximately 
$120. 




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1064 



COMMITTEE 



Dormitory 
Rentals 



THE MASSACHUSETTS STATE COLLEGE 



On the recommendation of the President and Treasurer, 



it was 



VOTED : To recommend to the Board of Trustees 

that the Treasurer be requested to collect 
delinquent loan accounts of trust funds in 
such manner as may appear to him advisable. 

On the recommendation of the President and Treasurer, 



it was 



VOTED; To authorize the Treasurer to write off the 
following uncollectible student loan fund 
accounts: 

Samuel L, Ohapin - #45.00 
Arthur Blackweil - #30.00 
Richard Fullum - $4-0.00 



On the recommendation of the President and Treasurer, 



it was 



VOTED : To recommend to the Board of Trustees that 

the Trustees approve the following rates for 
dormitory rentals: 



Abigail Adams Hall 

Accommodations 
Rates per vear 
Approximate total annual rental charged 

Homes tead 

Accommodations 

Rate per year 

Approximate total annual rental charged 

North College Dormit ory 
Accommodations 
Rates per year 
Approximate total annual rental charged 

Thatcher Hall 



Accommodat ions 
Rates per year 
Approximate total annual rental charged 



Lewis Hall 



Accommodations 
Rates per year 
Approximate total annual rental charged 



102 

570 to #120 

110,450 



396 . 
1576 



23 

$75 to |100 

.-)2,500 



143 

$80 to $140 

116,040 



156 

$95 to $140 

£19,395 



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150-2-38. NO. 3214-B 



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New Yvomen's D ormitory 

Accommodations 14-6 

Rates per year $100 to $14-5 

Appromixate total annual rental charged $19,265 

Treasurer Hawley reported to the committee that former 
Treasurer Kenney had turned over to him a bank book showing 
balance of |332 «5S with the request that the Trustees of the 
College accept the fund and be responsible for it. Mr. Kenney 
indicated that the book was given to him for safe-keeping by 
former President Kenyon L. Butterfield and that the origin and 
purpose of the fund are obscure. Mrs. Butterfield does not know 
how the fund originated but it is believed that the money was in- 
tended to start a fund for the construction of a Memorial Church 
at the University of Sapporo in Japan. 

There was discussion of the fund and, it was agreed that 
since the origin and purpose are obscure, the money ought not to 
be allowed to remain idle but should be used for the student re- 
ligious program at the College. Accordingly, it was 

VOTED. ; To recommend to the Board of Trustees that 
the Treasurer be authorized to receive the 
so-called Japanese Memorial Church Fund as 
requested by former Treasurer Kenney, the 
origin and purpose of which fund is obscure, 
and to expend it in support of the religious 
education program of the College 

President Baker reported that he and Treasurer Hawley 

had conferred with Budget Commissioner Greenough on the matter 

of the college budget for 1941-42. The Budget Commissioner 

seemed to indicate approval of sufficient increase in the budget 

to take care of normal step increases and to provide for six or 

eight new positions. The Budget Commissioner seemed also to 



1065 



Japanese 
Memorial Church 
Fund 



Budget 



1066 



COMMITTEE 



Dining Hall 
Fund 



Experiment 

Station 

bulletin 



THE MASSACHUSETTS STATE COLLEGE 

feel that the College needs more money for the upkeep of its plant 

than it has been receiving over the past few years. 

At the request of the Chairman, Treasurer Hawley re- 
ported briefly on the financial condition of Theta Chi Fraternity, 
The College holds first mortgage on the fraternity building which 
will come up for renewal on July 1, 194-2. 

The meeting was adjourned at 4 S 45 PJ^« 




S ecretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 

February 25, 194l> 1:00 P.M., Chamber of Commerce, Boston 

Chairman Bartlett presiding 

PRESENT : Trustees: Bartlett, V.hitmore, Cassidy, 
President Baker, Treasurer Hawley, 
Secretary Burke 

A representative of the Commission on Administration and 
Finance had been invited to be present to speak for the Commission 
in the matter of the Dining Hall balance. It was agreed to with- 
hold discussion on the Dining Hall bill pending the arrival of this 
representative. However, no one appeared and action was therefore 
taken as indicated below. 

President Baker passed on to the committee request from 
Director Sievers of the Experiment Station for authorization to ex- 
pend $2,070 for publication of an Experiment Station bulletin on 
the subject of "Identification of le Varieties by Leaf 
Characteristics." In answer to questions by members of the Finance 



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150-2-38. NO. 3214-B 



THE MASSACHUSETTS STATE COLLEGE 

Committee, it was stated that this bulletin is the result of years 
of study by Dr. J. K. Shaw and that Dr. Shaw had developed a means 
of identifying with great exactness young apple trees in 
nurseries before the bearing age. This work has a real value to 
farmers in that they may purchase young stock with assurance that 
when bearing age is reached they will have the variety of apple 
they ordered and not some less valuable or even worthless variety. 
The reason for the high cost of the bulletin is that it raust con- 
tain a large number of half-tone plates to illustrate the leaf 
characteristics by means of which the apple trees are identified. 
After discussion, it was 

VOTE D: To authorize the expenditure of 52,070 for 
publication of an Experiment Station bulle- 
tin on the subject of "Identification of 
Apple Varieties by Means of Leaf Characteris- 
tics," this authorization to be subject to 
appropriation by the Legislature of sufficient 
funds to permit publication of the bulletin 
without detriment to other activities of the 
College. 

President Baker stated that the Alumni had again re- 
quested Trustee action in the matter of naming of the Physical 
Education Building for Gurry S. Hicks. This matter was discussed 
at the annual meeting of the Board and at that time the Trustees 
were in favor of so honoring Professor Hicks but did not agree as 
to the exact wording for the building title. The Alumni would 
like to have trustee action soon so that they may order a bronze 
building marker. President Baker proposed that if the Trustees 
present would agree on a name for the building, he would then 
undertake to get approval from a majority of the members of the 
Board. After discussion, it was 



\ 



Physical 

Education 

Building 



COMMITTEE 



Dining Hall 
Fund 



THE MASSACHUSETTS STATE COLLEGE 



VOTE D; To recommend to the Board of Trustees that 
the Physical Education Building be named - 
Curry S. Hicks Physical Education Building, 

There was discussion of the date of the customary Hay 
meeting of the Board to be held at the College, and it was agreed 
to propose the date of Thursday, May 1, so that the Trustees might 
attend the weekly Convocation of the student body. 

Chairman Bartlett and President Baker described de- 
velopments to date on Senate bill 48 filed by the College and re- 
questing authorization to expend for student use the balance left - 
in the old Dining Hail account at the time ?/hen operation of the 
Dining Hall was taken over by the State. On the day this bill 
came up for hearing before the Legislative Committee on Agriculture 
the Chairman of the Commission on Administration and Finance asked 
representatives of the College to come into nib office where he 
informed them that the Commission was opposed to the bill on the 
ground that the money was rightfully the property of the State. 
he said it was his opinion that the Commonwealth had made up 
deficits during the time when the Dining Hall was operated as a 
revolving student trust fund enterprise and, therefore, that the 

] ■ ice at the time when the Dining Hall operation was taken over 
by the State was not money paid in by students. 

At later conference between the Chairman of the 
Commission and President Baker, the Chairman indicated that the 
records failed to reveal that the State had made up deficits in 
the past and that the Commission, therefore, would not oppose the 
bill provided the wording was amended so that the money might be 
used only for scholarships for worthy students. 



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150-2-38. NO. n2!4-n 



THE MASSACHUSETTS STATE COLLEGE 



After this discussion the President recommended that the 

Finance Committee approve rewording of Senate bill 48 to limit use 

of the rnonev for scholarships. Accordingly, it was 

VOTED: To substitute for lines three and four of 

Senate bill 43 the following phrase "Scholar- 
ships to students who in the opinion of the 
Trustees are worthy thereof." 

With the above change, it was 

VOTED: To proceed with Senate bill 48 which would 
now read as follows "The trustees of the 
Massachusetts State College may, with the 
approval of the governor and council, expend 
for scholarships to students who in the 
opinion of the Trustees are worthy thereof 
the sum of eight thousand five hundred and 
fifty-five dollars and fifty-nine cents, 
with the interest thereon, remaining in the 
dining hall revolving fund so-called, since 
nineteen hundred and thirty-eight when the 
operation of said dining hall was assumed by 
the commonwealth . " 

Chairman Bartlett opened discussion on handling of en- 
dowment funds of the College, referring to opinion just received 
from the Attorney General regarding the management of endowment 
funds. The questions asked the Attorney General and his reply are 
made a part of the record hereof. Following thorough considera- 
tion of the matter, it was 

VOTED : To continue the agreement with the Springfield 

Safe Deposit and Trust Company dated January 2 2, 
1937 and covering their services as agent of the 
Board of Trustees for the collection of income 
and custody of investment securities. This 
action is based upon the following statement of 
explanation. 

"The Trustees have received with appreciation the opinion 
of the Attorney General dated February 14th, 1941 > answering cer- 
tain questions concerning the management of endowment funds held 
by the Trustees as submitted to him under the date of January 27th, 
1941 • It is the intent of the Trustees to be guided by this 
opinion in their Trusteeship of these Funds. 



1069 



Endowment 
Funds 



1070 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



"In view of the fact that it is impossible for the 
eighteen members of this Board of Trustees to retain physical 
custody of the securities in which these funds are invested, the 
situation appears to come within the provisions of his opinion 
that, *such custody and control may be surrendered by the Trustees 
only in the event of absolute necessity, ' 

"It is plain that custody must be delegated to someone; 
a committee or officer of the Board, a fiduciary or some other 
agent, and it is the opinion of the Trustees that a reputable and 
experienced fiduciary such as a bank or trust company offers the 
most satisfactory service as custodian* 

"It is understood by the Trustees that in delegating the 
custody of investment securities to such a fiduciary they in no 
way relinquish their responsibilities as Trustees for the selection 
of a responsible custodian." 

There was further discussion of the form of the agreement 

now in effect between the Springfield Safe Deposit and Trust 

Company and the Trustees, and it was 

VOTED ; To request the Springfield Safe Deposit and 

Trust Company to amend the terms of the agree- 
ment by an exchange of letters between the 
Trust Company end the Treasurer of the Board; 
such amendment to be subject to the approval 
of the Chairman of the finance Committee. 

It was also 

VOTED: To recommend to the Board of Trustees approval 
of the agreement between the Springfield Cafe 
Deposit and Trust Company and the Board of 
Trustees as amended under preceding vote and 
as approved by the Chairman of the Finance 
Committee. 

The meeting was adjourned at 4- o f clock. 




Secretary 



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ISO.2-38. NO. 3214-R 



1071 



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MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 
EXTENSION SERVICE 

May 7, 1941> 1:30 P.M., Bowditch Lodge, Massachusetts State 
College, Amherst, Massachusetts 

Chairman Bowditch presiding 



PRESENT : Trustees Bo?/ditch, Hubbard, Monahan, 
Griggs, Brown, Mrs. McNamara, Presi- 
dent Baker, Secretary Burke, Director 
Munson and members of the Extension 
Service 

At the request of Chairman Bowditch, President Baker 
opened the session with brief statement of the purpose of the 
gathering and outline of the program. The President said that 
the purpose of the meeting was to acquaint the Trustees with the 
activities, aims, and accomplishments of the Extension Service in 
its three divisions of work, (l) Agriculture, (2) Home Making, 
and (3) 4-H Olub Work. He said that a speaking program had l>een 
arranged with the thought that the ground could best be covered 
in that way and yet at the same time it was hoped that Trustees 
would break in whenever they saw fit to ask questions on any part 
of the work. The following program was then presented: 

Director Willard A. Munson explained that the entire 
State is the campus of the Extension Service. Because of the type 
of teaching method used, including use of voluntary leaders, the 
cost of extension teaching is very low. The Director outlined 
the objectives of the program and described the organisational 
set-up, including the place of the Agricultural Conservation 
Service. He discussed teaching methods, the determination of pro- 
grams, and the part of the newly-formed Rural Policy Committee. 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

Sumner R. Parker, State Leader of County Agents, spoke 
on old and new achievements of the Extension Service in agri- 
culture . 

Wilbur H. Thies, Extension Specialist in Pomology, pre- 
sented a discussion of the extension material prepared by a 
specialist, 

Mrs. Annette T. Herr, State Home Demonstration Leader, 
Miss Beatrice E. Billings, Home Demonstration Agent at Large, Miss 
May E. Foley, Extension Specialist in Nutrition, and Mrs. Esther 
C. Page, Extension Specialist in Clothing, then discussed accom- 
plishments in family and community life. 

Bowditch Lodge was decorated with exhibits prepared by 
the Extension Service to illustrate their various activities. 



At the close of the afternoon meeting, the Trustees 



present 



VOTED ; To express their appreciation to the Extension 
Service for the splendid educational program 
prepared for the Trustees. 

The afternoon meeting was adjourned at 5s 00 P.M. 

At six o'clock, the group met in Draper Hall for supper 
where each staff member introduced himself, named his position, 
and gave his educational background. 

At 7:30, the group adjourned to Room 114 in Stockbridge 
Hall where Rollin H. Barrett, Professor of Farm Management, showed 
two movies made by him for the Extension Service: (l) Apples Go 
to Market, and (2) Cranberry Craft on Old Cape Cod. 



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Director Munson explained that these two films were 
samples of the twenty educational films made "by the Extension 
Service. 

The meeting was adjourned at 8:45 P.M. with the under- 
standing that the group would meet again on Thursday morning at 
9 o'clock in Bowditch Lodge. 

On Thursday, May 3, 1941 > the meeting convened at 
10:00 A'.M. with the following Trustees present who were not there 
the previous day: Trustees Cassidy and Malcolm. 

Chairman Bowditch called on George L. Farley, State 
Leader of 4-H Club Work, to describe the club program for the 
Trustees. Mr. Farley and members of his staff explained the aims, 
objectives, accomplishments, and methods of 4-H Club work in 
Massachusetts • 

At 10:30 the meeting was adjourned and the following 
group met in the Animal Husbandry Library of Stockbridge Hall for 
an executive session with Vice President Bowditch presiding: 
Messrs. Bowditch, Brown, Hubbard, Cassidy, Monahan, Malcolm, Mrs. 
McNaraara, Griggs, Downey, President Baker, Director Munson, Mrs. 
Herr, and Secretary Burke. 

The discussion opened with suggestion from one or two 
of the Trustees that some thought should be given to the de- 
centralization of Extension activities} i.e., from the State Office 
to the County Offices. It was pointed out that because the County 
Extension Services are legally entirely separate from the State 
Office, and because the State staff is even now inadequate in 
size to meet service demands from the counties, decentralization 



1073 



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THE MASSACHUSETTS STATE COLLEGE 



committee while perhaps theoretically advantageous was hardly a practical 



Farley, George L. 



move. 



Brief discussion was then taken up as to county funds. 
It was pointed out that the State Extension Office is supervised 
by Federal and State administrations and has little discretion in 
the distribution of State and Federal Funds and, further, that the 
counties, generally, seem satisfied with the way in which funds 
are being distributed. 

There was considerable discussion as to possible 
successor to Mr. Farley. Mr. Farley will retire in a few years 
and at present he is without an administrative assistant comparable 
to Mr. Dayton of the Agricultural Extension Service and Miss 
Billings of the Home Economics Extension Service. Such a position 
is provided for but is temporarily vacant. It was the very strong 
feeling of the Trustees that no further time should be lost in 
finding an assistant to Mr. Farley so that this assistant might 
have the benefit of fir. Farley's knowledge and philosophy before 
Mr. Farley retires. Director Munson said that he would talk with 
Mr. Farley, expressing to him the feeling of the Trustees and 
urge that an assistant be located at the very first opportunity. 

The meeting was adjourned so as to attend Convocation 
at 11 o'clock. 




^Secretary 



\\ 



IOMMITTEE 



lF>0-2-lfl. MO. 12I4-B 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 

May 28, 1941, 12:30 P.M., Chamber of Commerce Restaurant, Boston 

Chairman Bartlett presiding 

PRESENT ; Trustees Bartlett, Whitraore, Bowditch, 

Chandler, Cassidy, Brown, President Baker, 
Treasurer Hawley, Secretary Burke. 

President Baker reported briefly on conference which he 
and Mr. Hawley held that morning with Patrick Moynihan, Chairman of 
the Commission on Administration and Finance. This conference was 
a follow-up of the visit of the Commission to the College on the 
subject of step rate increases' in 1939 &nd financing of the new 
dormitories. 

Trustee Brown reported that the budget of the College had 
been reduced by the T. : ays and Means Committee from the amount 
recommended by the Governor. He said, however, that similar re- 
ductions had been made in the recommended budgets of other State 
departments and that so far as he knew, the College had been given 
about the same treatment as the other departments. 

At the request of the Chairman, Mr, Hawley presented a re- 
quest from George L, Farley, State Club Leader, for authorization 
to build an addition to Bowditch Lodge at a cost of $600 with funds 
held in the savings department of the First National Bank in Amherst 
in the name of the 4-H Building Fund. This money was given for the 
purpose of building the two 4-H Club Houses on the Campus. 

It was the feeling of the Trustees that the College should 
not make a policy of allowing outside groups to build on the Campus 
but rather that the College should accept funds for construction 
purposes and themselves do the building. Accordingly, it was 



i 



Budget 



Bowditch 
Lodge - 

addition 



COMMITTEE 



Securities 



THE MASSACHUSETTS STATE COLLEGE 

VOTED: To recommend to the Board of Trustees that 
the Trustees accept a sum of money from 
Mr. Farley as a trust fund for the special 
purpose of making an addition to Bowditch 
Lodge* 

Pursuant to previous actions by the Committee regarding 
accounting for endowment funds, the Treasurer presented recommenda- 
tions for certain changes. After consideration of the matter, it 

was 

VOTED : To recommend to the Board of Trustees that 
securities be held on the books at cost, 
that principal be credited with net price 
received at time of sale, that bond premiums 
be amortized over period of purchase to 
maturity* 

At the request of the Chairman, Treasurer Hawley reviewed 

the investment securities list of the College and presented 

recommendations for buying and selling. In arriving at his 

recommendations, the Treasurer had consulted various bankers and 

investment counselors. After discussion of the list and hearing 

of recommendations by the Treasurer, it was 

VOTED : To recommend to the full Board the sale 
of the following securities: 

3onds 

5M Illinois Power & Light Co. 5|s 1954 
3M Cleveland Union Term, 4|s 1977 
1M New York Central R.R. 4s 1998 

Stocks 

4 shares Boston and Albany R.R. 
22 shares New York Central R.R. 

It was also 

VOTED: To recommend to the full Board that funds 

realized from the sale of the securities listed 
above be reinvested bv the Treasurer with the 
advice of the Finance Committee and acting in 
accordance with Treasurer's recommendations as 
listed under date of May 15, 1941 > and as 
listed below. 



P 



f 



I 



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OMMITTEE 



1 



I 



150-2-30. NCl. T214-H 



THE MASSACHUSETTS STATE COLLEGE 



Additions to Present Holdings 

A Jersey Central Power & Light 3^s 196$ @ 106 
BlrNorthern Indiana Public Service 3 3As 1969 © 109 
A Public Service of Colorado 3is 1964 @ 106 
A Oregon & Washington R.R. and Nav. Co. 4s 1961 @ 107 

New 

A Central Illinois Publ. Serv. 3 3 As 1968 @ 107 
AUChicago Union Station 3 3As 1963 @ 103 
A Youngstown Sheet & Tube 3 lAs I960 © 98 lA 
Wheeling Steel Corp. 3§s 1966 @ 92 5/3 
United States Defense Bonds 2gs 1953, Ser. G. 

In discussion of sale and purchase of securities, ques- 
tion was raised as to whether these transactions might adversely 
affect certain trust funds. Treasurer Hawley agreed to prepare 
and have ready for the June meeting a list showing the securities 
in which each of the separate trust funds of the College are in- 



vested. 



Letter of May 17, 1941 by Mr. E. L. Lincoln, Vice 



President of the Springfield Safe Deposit and Trust Company was 
read to the Committee. This letter is in the nature of an amend- 
ment and interpretation of the agency agreement between the 
College and the Trust Company and dated January 22, 1937. It is 
incorporated into the minutes of this meeting. It was 

VOTED : To recommend to the Board of Trustees that 
this letter of May 17, 1941 be accepted as 
an amendment to the present agreement and 
that the Board authorize delivery of securi- 
ties and property to the Treasurer of the 
Board whenever delivery is ordered by the 
Board in accordance with clause 2 of the 
agency agreement. 



mm 



Agency 
Agreement 



... s^Si 



COMMITTEE 



Four-H Club 
Fund 



THE MASSACHUSETTS STATE COLLEGE 

May 17, 1941 

Massachusetts State College 
Robert D. Hawley, Treasurer 
Amherst, Mass, 

Dear Mr. Hawley: 

With respect to the agency agreement between Massachusetts 
State College and this Company, it is understood as follows: 

1. This Company will keep all securities and property be- 
longing to you and held under the agency separate and apart from 
other property in its custody and possession, and Y/ill be 
responsible for the safekeeping of the same. 

2. Any and all securities and property withdrawn from this 
agreement or to which the College may be entitled will be de- 
livered to the Treasurer of the Board of Trustees of the College. 

3. Orders for purchase or sale as provided for in Section 3 
will continue to be executed in accordance with said section or if 
requested will be executed if accompanied by an excerpt from the 
records of the Finance Committee of the Board of Trustees, attested 
by the Secretary of the Board, indicating the specific action by 
the Committee to purchase or sell as ordered. 

In consideration of this undertaking, it is understood that 
the Board of Trustees of the College will pass at their next meet- 
ing a vote authorizing delivery of securities and property to the 
Treasurer as provided for in clause 2 above, and also that at each 
meeting of the Board of Trustees votes will be passed ratifying 
all sales and purchases of securities and property made under the 
agency agreement and not already ratified at a previous meeting. 

Very truly yours, 

/s/ E. C. Lincoln, Vice President 
Springfield Safe Deposit and Trust 

Company 

There was discussion of the request from the Society for 

the Promotion of Agriculture for the return of the sum of $1,000 

which the Society had made available in 1927 to George L. Farley, 

State Leader of 4-H Club Work, with authority for him to use the 

income for the promotion of 4-H club work. Annual income from thus 

fund has been about $35 and the Society proposed that if the money 

is returned to them, they will pay $$0 annually for the support of 

4-H club work. The $1,000 is now in the custody of Mr. Hawley. 



f 



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MMITTEE 



1RO-2-H8. NO. 1214-B 



I 



I 



THE MASSACHUSETTS STATE COLLEGE 



After discussion, it was 

VOTED ; That since the $1,000 fund created by the 
Society for the Promotion of Agriculture 
was never given to the Trustees of the 
College nor accepted by them, the Trustees 
have no legal interest in the fund and, 
therefore, have no objection to Mr. Hawley 
doing as he sees fit with the money. 

Upon the recommendation of Treasurer Hawley and after 

discussion, it was 

VOTED; To recommend to the Board of Trustees approval 
of the following rates of Board for the summer 
of 1941. 



1079 



4-H Camps $6.00 per week 



Conference and Miscellaneous 



Without waiter service 
If service furnished by- 
Boarding Hall, add .50 



Vfeekly $7.00 - One full week or more 

Fractions of week at $1.00 per day 
Fractions of day at §.50 per meal 

Daily Rate Six consecutive meals or more 

$1,25 Plus 50£ per meal for fractions of 
additional day. 

There was discussion of the Auditor's Report, and it was 

VOTED; To authorize the Treasurer and the Chairman of 
the Finance Committee to prepare and submit an 
answer to the questions raised by the Auditor. 

The recommendation of the Auditor on the subject of use 

of the Stockbridge House was discussed. It was the feeling of 

the Trustees present that use of the House as a faculty club is 

justified on the basis of improved morale. The Club also serves 

officially as a place for entertainment of college guests and to 

some extent as a repository for gifts to the College. 

Accordingly, it was 



Board 
Rates 



Stockbridge 
House 



COMMITTEE 



Rental 
Rates 



Supplementary 
Budget 



THE MASSACHUSETTS STATE COLLEGE 

VOTED: To recommend that the Trustees authorize 
the President to allow the Faculty Club 
at Massachuse 4 ts State College to continue 
to use Stockbridge House as a club house 
on the basis which has prevailed since 1933* 

There was discussion of the rental rates for college 

owned houses and, it was 

VOTED: To recommend to the full Board that the 
President, Secretary, and Treasurer be 
authorized to review rental rates for 
college owned houses, to fix rates for 
these houses, and to communicate the rates 
with Trustee approval to the Auditor* 

The meeting was adjourned at 3 o'clock. 




Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 

July ^ t 194-1> 12:30 P.M., Chamber of Commerce Building, Boston 

Chairman Bartlett presiding 

PRESENT : Trustees Bartlett, Chandler, Whit more, 
President Baker, Treasurer Hawley. 

It was voted to dispense with the reading of the call for 
the meeting as authorized by the Chairman of the Committee. 

The President presented several items which he 
recommended for inclusion in the Supplementary Budget request of the 
College for the years 1941-42. Following consideration of these 
items, it was 

(continued on page 1081) 



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MMITTEE 



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J5O-2-30. NO. 3214-R 



THE MASSACHUSETTS STATE COLLEGE 

In accordance with the above recommendation concerning 
rental rates of college houses, President Baker, Treasurer Hawley, 
and Secretary Burke met in the President's Office March 30, 1942 
and reviewed rental rates of all college-owned houses. The follow 



ing rates were agreed on: 



House 



Tenant 



President' s 
House 

Broadfoot 
House 



Baker, Hugh P. $1500 



Broadfoot, J. K. 



Salary Cash 
Perquisite Rent 



Furnished by 
College 



Harlow House Southwick, Lawrence 



$150 



2^0 



Agricultural 
Farm House 
Tillson 
Cottage 
Kellogg 
House 

Brooks Farm 
House 
Tillson 
Farm House 
Farm Bunga- 
low #1 
Farm Bunga- 
low #1 
Waugh House 



Conklin, John 
Handrich, William 



40 



150 



Jewett, Clarence A. 240 
Kneeland, Karl W. 240 



Locke, John W. 
Koch, Claude 
Smith, William 
Waugh, Frank 



240 



240 



240 



240 



Farm House Parsons, Clarence H.240 



Waltham Merino, Joseph 
Field Sta. 

Waltham Wilson, Harold 
Field Sta. 



240 
240 



H.L.W. 

L.W. 

L.W. 

L.W. 

L.W. 

W. 

L.W. 

L.W. 

L.W. 

L.W. 

L.W. 

H.L.W. 

L.W. 

L.W. 




James W. Burke 
Secretary 



I08Q«- 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



J 



■ OMMITTEE 



IBO^-lfl. NO. 1214-B 



(continued from page 1080) 
THE MASSACHUSETTS STATE COLLEGE 

VO TED : To authorize the President to include an item 
of $7,400 in the Supplementary Budget for the 
repair and replacement of xmrts of the boiler 
super heater and the 500 kilowatt turbo- 
generator at the heating plant. 

It was 

VOTED ; To authorize the inclusion in the Supplementary 

Budget of an item of $25,000 for the construction 
of an R.O.T.C. Armory and Rifle Range with the 
understanding that the appropriation of State funds 
in this amount will make available an appropriation 
of $100,000 of Federal funds for this project. 

Following explanation by the President of plans for the 

use of the special appropriation of $3,000 for the construction of 

a new poultry house, laboratory, and equipment of same, it was 

VOTED : To authorize the demolition of the old poultry 

houses thirty years old which this new structure is 
to replace, and to authorize the President and 
Treasurer to take the 'necessary steps for con- 
struction of a new house. 

The President explained that a foundation and gravel walk 
leading from Stockbridge Drive to the Butterfield house was con- 
structed by the Massachusetts State College Building Association in 
connection with the construction of the dormitory now leased by the 
Trustees. This is an important Campus walk serving the Apiary and 
the new dormitory, and to be satisfactory for use it should be hard 
surfaced. It is proposed to hard surface it with an asphalt top 
and upon the recommendation of the President, it was 

VOTED : To authorize the hard surfacing of the walk on 
the east Campus extending from Stockbridge Road 
to Butterfield House. 

Due to increased cost of food and supplies it was 

recommended to the Committee that the rate of board for the next 

college year be increased from $6.00 to $6.50 per week at Draper Hall 

end from $6.50 to $7.00 per week at the Butterfield House boarding 

hall. It was 



1081 



Armory & 
Rifle Range 



Poultry House 



Walk - from 

Stockbridge Drive 

to 
Butterfield 
House 



Board Rates 



COMMITTEE 



Accounting 
Procedure 
re 

rental 
charges 



Boarding Hall 
Trust Fund 



Fuel 



THE MASSACHUSETTS STATE COLLEGE 

VOTED; To approve the rate of $6.f?0 per week at 
Draper Hall and $7.00 per week at the 
Butterfield House Boarding Hall effective 
September, 1941 » 

The accounting procedure in the handling of the rental 
charge to the Boarding Hall for use of facilities, equipment and 
utility service at Butterfield House was explained to the 
Committee and the Treasurer was asked to handle this account so 
that a transfer would actually be made from the Boarding Hall 
account to the dormitory income account so as to show that the 
actual cost of the use of these facilities was met by the Boarding 
Hall and that the income was received by the dormitory. 

The President reported that the petition of the Trustees 
for authority to use the balance in the old Boarding Hall trust 
fund for student scholarships had not been approved by the Legis- 
lature and raised question as to steps which should now be taken 
in the handling of this fund* The President and Treasurer were 
asked to confer with Mr. Morgan, Comptroller, in this connection. 

The Treasurer presented a report concerning fuel re- 
quirements for the present fiscal year. Due to an increase in the 
cost of fuel and to the recommendation of the Commission on Ad- 
ministration and Finance that the College build up an advance 
supply for eight weeks, the appropriation available for fuel pur- 
chases is approximately $9,000 short. Accordingly it was 

VOTED ; To authorize the President and Treasurer to 

include an item up to $9,000 in the Supplementary 
Budget request to cover shortage in our fuel 
budget. 

The meeting adjourned at 3*40 P.^. 



ecretary pro tem. 




f 



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1HO-2-38. NO. 121 4-B 

THE MASSACHUSETTS STATE COLLEGE 


i . _ — i -■ 

1083 


1 

B.OMMITTEE 


MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 
EXTENSION SERVICE 

November 5, 194-1, 11:00 A.M., Chamber of Commerce Building 

Mrs. McNamara presiding 

PRESENT: Trustees Brora, Griggs, Mrs. McNamara, 

Malcolm, Hubbard, President Baker, 
Treasurer Nawley, Secretary Burke 






President Baker read a report from Director Munson on his 


State 4--H 
Club Leader 




efforts to locate a State 4-H Club Loader to succeed Mr. Farley. 






In this report, the Director indicated that he was not yet ready 






to name t candidate and asked that he be allowed more time to find 






the best man possible for the position. 






After the reading of this report, it was 




n 


VOTED: To recommend to the Board of Trustees that 






Director Munson' s report be accepted as a 




l 


progress report and that the position of 






State 4-H Club Leader be left vacant at 






least until the January meeting of the Board. 






The meeting was adjourned at 11:10 A.M. 






J(&/&*£- Mm 






MINUTES OF MEETING OF TRUSTEE COMMITTEE 






ON FACULTY & PROGRAM OF STUDY 




• 


November 5, 1941 > 11:10 A.M., Chamber of Commerce Building 






Chairman Griggs presiding 






President Baker recommended advancement in rank of Dr. 


Ross, ft. H. 




William H. Ross from Instructor to Assistant Professor and Dr. 


McKenzie, M. A 


i 


Malcolm A. McKenzie from Assistant Research Professor to Research 
Professor. Ke said that it was ant possible at this time to obtain 
salary reclassifications for these men but that advancement in rank 


advancement 



4 



COMMITTEE 



Ross, W. H. 
advancement 



McKenzie, 
Malcolm A. 
advancement 



THE MASSACHUSETTS STATE COLLEGE 

would provide some recognition of their outstanding services and 
help the College to retain them ♦ President Baker f s specific 
recommendations are as follows: 

On the basis of unusual teaching service, and with 
strong recommendations of Head of Department and head of Division, 
as well as the Dean of the College, it is recommended that Dr. 
William H. Ross be promoted in rank from Instructor to Assistant 
Professor of Physics, such promotion to take effect September 1, 
1941* It is also recommended that there be no advancement in 
salary until reclassifications can be obtained through regular 
budget xDrocedures. 

Upon the strong recommendation of Professor ^smun, 
Director Sievers, Professor Holdsworth, and upon urgent appeal of 
the Tree Gardens' Association, it is recommended that Dr. Malcolm 
A. ^cKenzie be advanced in rank from Assistant Research Professor 
of Botany to Research Professor of Botany, this promotion to take 
effect as of September 1, 1941 > without change in salary until re- 
classifications can be obtained through regular budget procedures. 

After discussion, it was 

VOTED: To recommend to the Board of Trustees that 
Dr. William H. Ross be promoted from In- 
structor to Assistant Professor of Physics 
as of September 1, 1941 with the under- 
standing that there will be no comparable 
change in salary until reclassification is 
obtained through regular budget procedures. 

It was also 

VOTED : To recommend to the Board of Trustees that 
Dr. Malcolm A. McKensie be promoted from 
Assistant Research Prof essor of Botany to 
Research Professor of 3otany as of 
September 1, 1941 with the understanding that 
there will be no comparable change in salary 
until reclassification can be obtained through 
regular budget procedures. 






1 



OMMITTEE 



I 



1 



150-2-38. NO. 3214-R 



THE MASSACHUSETTS STATE COLLEGE 

President Baker recommended that Dr. F. A* Hays, Research 
Professor in Poultry Investigations, be allowed half-time sabbatical 
leave for the period October 1, 1941 to September 30, 1942 for the 
purpose of carrying on special studies at Amherst College Biological 
Laboratory. This leave has the recommendation of Dr. B. T. Park- 
hurst, Head of the Department of Poultry Husbandry, Professor V. A . 
Rice, Head of the Division of Agriculture, and Director Sievers of 
the Experiment Station. 

After discussion, it v/as 

VOTED; To recommend to the Board of Trustees that 
half-time sabbatical leave be granted to 
Dr. F. A. Hays for the period October 1, 1941 
to September 30, 1942 at full pay for the pur- 
pose of carrying on special studies at Amherst 
College Biological Laboratory. 

President Baker also recommended that Professor L. L. 
Blundell be granted six months 1 sabbatic leave for professional 
improvement during the period February 1, 1942 to June 30, 1942 for 
the purpose of study at the University of California and also of 
making study of horticultural work in California. This leave is 
recommended by Professor R. A. Van Meter, Head of the Division of 
Horticulture, and Dean Machmer. 

After discussion, it was 

VOTED ; To recommend to the Board of Trustees that six 
months' sabbatic leave be granted to Professor 
L. L. Blundell during the period February 1, 
1942 to June 30, 1942 at full salary for the 
purpose of studying at the University of Cali- 
fornia and also studying horticultural work in 
the State of California.. 

President Baker reported to the Committee on deaths, 

resignations, promotions, and new appointments as follows: 



1085 



Hays, F. A. 
leave 



Blundell, L. L 
leave 



10 



COMMITTEE 



Deaths 



Resignations 



Promotions 



THE MASSACHUSETTS STATE COLLEGE 



DEATHS 

Helen Knowlton, Associate Professor of Home Economics, May 11, 194-1 

George L. Farley, State Leader of County Club Agents, September 10, 
1941 

RESIGNATIONS 

Mabelle Booth, Laboratory Assistant, Agricultural Economics, 
August 31, 1941 

Marion £♦ Bnsminger, Assistant Professor of Animal Husbandry, 
August 31, 1941 

S. Judson Ewer, Instructor in Botany, August 31, 1941 

Wilfao Frigard, Instructor in Physical Education, August 31, 1941 

Bartholomew F, Keville, Laboratory Assistant in Forestry, 
August 31, 1941 

Raymond A. Minzner, Laboratory Assistant in Physics, August 31, 1941 

David A. Sharp, Jr., Director of Religious Activities, August 31, 

19a 

John L. Sullivan, Laboratory Assistant in Chemistry, August 31, 1941 

PROMOTIONS 

George W. Alderman from Assistant Professor of Physics to Associate 
Professor, September 1, 1941, $3,360 

Charles P. Alexander from Professor of Entomology to Head of Depart- 
ment of Entomology and Zoology, September 1, 1941, #4,500 

Charles F. Fraker from Assistant Professor of Modern Languages to 
Associate Professor, September 1, 1941, $3,360 

Stowell C. Goding from Assistant Professor of French and Music to 
Associate Professor, September 1, 1941, $3,3&0 

Vernon P. Helming from Instructor in English to Assistant Professor, 
September 1, 1941, $2,220 

Arthur S. Levine from Research Assistant in Horticultural Manu- 
factures to Assistant Research Professor, September 1, 1941, 
$2,400 

Walter A, Maclinn from Instructor in Horticultural Manufactures to 
Assistant Professor, September 1, 1941, #2,400 



I 



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1MMITTEE 



tSO-2-38. NO. T214-B 



1087 



THE MASSACHUSETTS STATE COLLEGE 



Joseph A. Martell from Dairy Cattle Service Investigator to 

Laboratory Assistant, Control Service, June 10, 1941, $1,320 

Albert W„ Purvis from Instructor in Education to Assistant Pro- 
fessor, September 1, 1941 , $2,220 

HEW. APPOINTTOJTS 

Bernard J, Doyle, Professor of Hygiene, September 1, 1941, $3*480 

(During Leave of Absence of Dr. Ra.dcliffe for Military Service) 

W» Burnet Easton, Director of Religious Activities, September 1, 
1941> 13,000 

Hilliara B. Esselen, Assistant Research Professor of Horticultural 
Manufactures, September 1, 1941, &2,400 

William H. Fitzpatrick, Instructor in Horticultural Manufactures, 
September 1, 1941, $1,620 

Clare A. Gunn, Ins time tor in Landscape Architecture, September 1, 
1941, $1,620 

Marshall C. Heck, Assistant Professor of Animal Husbandry, 
October 1, 1941, $2,220 

Tfalter H. Hodge, Instructor in Botany, September 1, 1941, $1,620 

Floyd A, Johnson, Laboratory Assistant, Agricultural Economics, 
September 1, 1941, #1,140 

Oreana A. Merriam, Assistant Professor of Home Economics, 
September 1, 1941, #2,220 

Francis J. Riel, Instructor in Physical Education, September 1, 1941, 
$1,620 

Norman James Schoonmaker, Instructor in Mathematics, September I, 
1941, $1,620 

Wilfred B. Shepardson, Laboratory Assistant in Chemistry, 
September 15, 1941, $1,140 

TJilliam R. Walker, Assistant State Leader of County Club Agents, 
July 1, 1941, $2,820 

After presentation of the above report, it was 

VOTED: To accept the President's report of deaths, 
resignations, promotions, and nevj appoint- 
ments and to instruct the Secretary to in- 
scribe the report in the records of the Board. 

The meeting was adjourned at 11:30 A.M. 



Secretary 



New Appointments 




COMMITTEE 



Dormitories 
self -liquidating 



method of 
accounting 



4.-H Club Funds 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 

November 5, 1941, 11:31 A.M., Chamber of Commerce Building 

Chairman Bartlett presiding 

PRESENT: Trustees Bartlett, Griggs, Mrs, McNamara, 
Hubbard, Brown, Malcolm, Mrs. Canavan, 
Monahan, Cassidy, Whitmore, ^resident 
Baker, Treasurer Hawley, Secretary Burke 

Treasurer Hawley reported his negotiations with the State 
Comptroller and with Mr. Alden Brett concerning the method of 
accounting for the new self-liojiidating dormitories built by the 
Alumni Building Corporation. The particular point of disagreement, 
Mr. Hawley said, is in the matter of assessing a charge on the 
college boarding hall for use of the dining hall facilities in the 
Kenyon L. Butt erf ield House. He has submitted proposal to the 
Comptroller but has had no acceptance from him. 

After discussion, it was agreed informally that members 
of the Finance Committee would assist in getting decision from the 
Comptroller so that the College might proceed with setting up an 
accounting system which would meet with the approval of the 
Comptroller. 

Treasurer Hawley informed the Committee that the First 
National Bank of Amherst is holding 4--H Club funds left on deposit 
under the name of George L. Farley, Agent, or George L. Farley, 
Treasurer. In order that this money may continue to be available 
for the purposes for which the funds were established, Director 
Munson has recommended that the Trustees authorize the Treasurer to 
receive the funds from the bank and to act as custodian. This 
recommendation dated October 14, 194-1 is made a part of these 
minutes. 



I 



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OMMITTEE 



I 



lfiO-2-38. NO. H214-B 



1089 



THE MASSACHUSETTS STATE COLLEGE 

On question, the Treasurer stated that so far as he knew, 
the proposed transfer had the approval of Mr. Farley's executor and 
heirs. After discussion, it was 



VOT 



To refer to the Board of Trustees the following 
proposals: 

(1) That the Treasurer be authorised to receive as 
custodian the sum of approximately $872 now de- 
posited in the First National Bank of Amherst 
under the name of George L. Farley, Agent, or 
George L. Farley, Treasurer - this sum to be 
held as the 4,-H Club Activities Fund, princi- 
pal and interest to be available for expendi- 
ture upon order of the State 4— H Club Leader, 
qt in his absence by his representative as 
designated by the President of the College. 

Also, that the Treasurer be authorized to re- 
ceive additions to this fund as these may be 
presented from time to time. 

(2) That the Treasurer be authorised to receive 
as custodian the sum of approximately $369 
now deposited in the First National Bank of 
Amherst under the name of George L. Farley, 
Agent, this sum to be held as the 4-H Scholar- 
ship and Student Loan Fund, principal and in- 
terest to be available for expenditure upon the 
order of the State 4.-H Club Leader, or in his 
absence by his representative as designated by 
the President of the College. 

Also that the Treasurer be authorized to re- 
ceive additions to this fund as these may be 
presented from time to time. 

(3) That in authorising the Treasurer to receive these 
funds, the Trustees charge the State 4-K Club 
Leader, or in his absence, his representative 

as designated by the President of the College, 
v?ith full responsibility for their proper use 
as described in memorandum of Director Munson 
to President Baker dated October 14, 1943- ♦ 



COMMITTEE 



Dining Hall Trust 
Fund 



THE MASSACHUSETTS STATE COLLEGE 

MEMORANDUM 

From : Willard A. Huns on Dat e October 14- 1941 

Tos. Preside nt Hu^h P. Bak er and M r. R. D« Hawley 



Attached is a memorandum which Miss Petit has handed me. 
This memorandum gives a description of the several accounts which 
George L. Farley handled as Agent. I recommend that these accounts 
be set up under two headings in the Treasurer's Office. 

1. 4,-H Club Activities Fund , including the George L. Farley, Agent, 
(checking account in the First National Bank) and such 
balance as may be in the 4-H Building Fund, George L. 
Farley, Treasurer, deposited in the Savings Department 
of the First National Bank, Amherst; and the 4-H Dairy 
Fund. 

2« A- H Scholarship and Student Loan Fun d, this to include the 4— H 
Scholarship Fund, George L. Farley, Agent (deposited in 
the Savings Department of the First National Bank of 
Amherst) • 

The 4-H Club Activities Fund is to be used for any activi- 
ties pertaining to 4--H club work and to be drawn upon at the request 
of the State 4--H Club Leader or, in his absence, by his repre- 
sentative designated by the President of the College. 

The 4— H Scholarship and Student Loan Fund is to be used 
for scholarships or loans to 4--K club members attending any 
college. The determination as to ?fhom these funds should be given 
or loaned is to be made by the 4-H Club Leader or, in his absence, 
by his representative designated by the President of the College. 

Mr. E. W. ELwell, of the First National Bank of Amherst, 
advised me that the bank woul'l release these funds to a representa- 
tive of the college designated by the Trustees to receive them. 

/s/ WILLARD A. MUNSON 
Director of Extension Service 

Treasurer Hawley reported request from the State 
Comptroller th^t the College turn over to the Treasurer of the 
Commonwealth the balance of the Dining Hall Trust Fund which re- 
mained when the operation of the Dining Hall as a trust fund enter- 
prise terminated on August 31> 1938. After discussion, it was 



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THE MASSACHUSETTS STATE COLLEGE 

VOTED ; To recommend to the Board of Trustees that the 
Treasurer be authorised to transmit to the 
Treasurer of the Commonwealth the sum of $8,603.98 
in accordance with the opinion of the State Comp- 
troller as expressed in his letter of August 8, 
1941* This sum is the balance of the Dining Hall 
trust fund which remained vrhen the operation of 
the Dining Hall as a trust fund enterprise termi- 
nated on August 31 t 1938 • 

The Treasurer reported that he had received excellent 
cooperation from the State Attorney General in collecting delinquent 
accounts owed to the College. He reported on letter received from 
the Attorney General recommending that the College accept $114.63 
es full payment of the Herbert Morris account of |200. Herbert 
Morris cannot be located, his father who endorsed the note is de- 
ceased, and the family has very little income. After discussion, 
it was 



VOTED ; To recommend to the Board of Trustees that in 

accordance with the recommendation of the Attorney 
General, the balance of $85.38 due on loan of 
Herbert Morris from income account of the D. K. 
Bangs Fund be written off and the Treasurer be 
authorized to accept |114«63 payment in full of 
loan of $200 plus interest due. 

Treasurer Hawley said that he had recently taken mail 

vote of members of the Finance Committee on several investment 

recommendations and that it would be desirable if the Committee 

would confirm these votes. Accordingly, it was 

VOTED ; To recommend to the Board of Trustees that the 
Trustees approve, ratify, and confirm the pur- 
chases of $2,000 of U. S. Defense Bonds, Series 
G, 2§s of 1953 9 me.de from agency fund held by 
the Springfield Safe Deposit and Trust Company 
under agreement dated January 22, 1937. 



1G91 



Delinquent 

Accounts 



Investments 



COMMITTEE 



Budget 
balancing 



Electricity 
purchase of 



THE MASSACHUSETTS STATE COLLEGE 

It was 

VOTED ; To recommend to the Board of Trustees that the 
Treasurer be authorised to transfer at par to 
the Endowed Labor Fund the $1,000 bond of Ohio 
Public Service Company, now held as investment 
of D. K. Bangs Revolving Loan Fund. 

It was 

V OTED : To recommend to the Board of Trustees that the 
Treasurer be authorized to withdraw from Agency 
Fund at Springfield Safe Deposit and Trust 
Company the sum of $1,000 representing purchase 
of Ohio Public Service Company bond by Endowed 
Labor Fund and to deix>sit this sum in the current 
account of the B. K. Bangs Revolving Loan Fund, 

President Baker informed the Committee of recent in- 
structions from the Comptroller' s Office which require the College 
to balance each of its thirty-six separate items of appropriation. 
Until this year, the College was required to balance only its total 
appropriation; if it overspent on one item of account, it could 
offset by underspending on another. For example, if a shortage 
occurred in Supplies and Equipment, it could be offset by under- 
spending by a corresponding amount in the personnel item or some 
other item. Now no transfers between items of appropriation can be 
made without prior approval of the State Comptroller. For this 
reason it has been difficult for the Treasurer to close the present 
fiscal year. 

Treasurer H&wley read a brief report on 1941 finances in- 
dicating a shortage of approximately $2,000 in the item of Personal 
Service for Instruction. He said that he had requested the Comp- 
troller to be allowed a transfer of $2,000 from other items to off- 
set this shortage. 

President Baker reported that the Legislature had passed 
an item of $15,000 in the Supplementary Budget for the purpose of 



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THE MASSACHUSETTS STATE COLLEGE 

connecting College power lines with those of the Ytestern Massachu- 
setts Electric Company. He said this item nas put in the Supplemen- 
tary Budget over the protest of the College and on the recommenda- 
tion of the Commission on Administration and Finance. The College 
has always maintained that it could produce power cheaper than it 
could buy it. 

Question was raised as to whether this act constituted in- 
fringement of the right of the Trustees in making budget recommenda- 
tions for the College. After discussion, it was 

VOTED i To refer this topic to the full Board. 

President Baker said that he would like to have Treasurer 

Hawley attend the Eastern Association of College and University 

Business Officers at White Sulphur Springs, West Virginia over the 

period December 7 to 9- He asked if the Committee would approve 

Mr. Hawley 1 s making the trip on trust funds. It was 

VOTED ; To recommend to the Board of Trustees that 
Treasurer Hawley be authorized to represent 
the College at the Eastern Association of 
College and University Business Officers meet- 
ing in White Sulphur Springs, West Virginia, 
over the period December 7 to 9, 1941 > travel 
cost to be met from unearmarked trust funds. 

The meeting was adjourned at 12:30 P.M. 



^HSecretary 



1093 



Eastern Associa- 
tion of College 
and University 
Business Officers 







1094 



COMMITTEE 



Bequests 



Endowment 
Funds 



Electricity 



THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 

November 23, 1941 > 11:15 A.M., Chamber of Commerce 
Building, Boston, Massachusetts 

PRESENT ; Trustees: Bartlett, Cassidy, Ely, Griggs, 
President Baker, Treasurer Rawley 

President Baker announced receipt of the bequest by will 

of Gertrude G. Read in honor of her late husband, Frederick H. Read 

of the class of 1396. This bequest was in the amount of $2,000, 

less inheritance tax of the State of New Hampshire, net amount 

$1,830. It was 

VOTED : To accept the sum of $1,830 as the bequest of 
Gertrude C. Read in honor of her husband, 
Frederick H. Read, and add this to the unear- 
marked endowment funds of the College. 

In accordance with report previously submitted to members 

of the Committee by mall by the Treasurer regarding the investment 

of endowment funds, it was 

VOTED : To authorize the Treasurer to purchase from 
the uninvested principal of endowment funds 
the following bonds: 

$2,000 Southern California Edison 3s 19&5 
$2,000 Tfheeling Steel Corporation 3js 1966 
$2,000 Virginian Railway 3 3/4.S 1966 

The President introduced for consideration the matter of 
the purchase of electric current as provided for by appropriations 
in the Supplementary Budget. This matter was considered at the 
meeting of the Board of Trustees on November 5, and was referred to 
the Finance Committee with power. The Chairman referred to the 

governing appropriations, which clearly indicates that the 
Legislature in making ppropriations is not bound by any depart- 
mental recommendations, nor does it need to consider only recommends 
tions of departments involved. The consensus seemed to be that 



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1095 



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THE MASSACHUSETTS STATE COLLEGE 

while it was unfortunate that the Board of Trustees of the College 
and the College administration had not been consulted, the program 
contemplated under the terms of the appropriation was binding upon 
College authorities. 

The Treasurer referred to a report by the College engineer, 
recommending a partial program of purchased power, and this was re- 
ferred to the Chairman for study and further consideration. 

There was consideration of other matters of policy connected 
with the administration of the College, and it was decided to re- 
quest a conference with His Excellency the Governor for mutual con- 
sideration of these matters. It was suggested that arrangements be 
made for a luncheon meeting, if possible, and the dates December 3 
and 12 were tentatively proposed. Mr. Griggs was asked to make 
arrangements. 

The meeting adjourned at 12:50 P.M. 



etary Pro Tern 



1 




COMMITTEE 



War 
Gardens 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE 
ON AGRICULTURE AND HORTICULTURE 

January 21, 194^, 10:00 A.M., Boston City Club, Boston, Mass. 

Trustee Monahan presiding 

PRESENT: Trustees Monahan, Brown, Hubbard, President Baker, 

Director Sievers, Dr. Van Meter, Professor Rice, 
Secretary Burke _ 
At the request of the Chairman, Dr. Van Meter reported on 

activities of the Division of Horticulture during 194-1 • He em- 
phasized particularly changes caused by the war. The vegetable in- 
dustry in Massachusetts, as in other states, is being expanded, and 
at the sane time the Extension Specialist in Vegetable Gardening is 
having to give more time to administrative activities as Assistant 
County Agent ^eader with less time available for field work vvith 
vegetable growers. William R. Cole, Extension Specialist in Horti- 
cultural Manufactures, k &s launched a nutrition program emphasizing 
food preservation. 

Dr. Van Meter pointed out that the College is not 
recommending war gardens such as were recommended during the World 
War. The general feeling throughout the country by experts in- 
cluding officials of the U.S.D.A is that expansion in vegetable pro- 
duction should come from experienced gardeners. City persons who 
might plow up lawns or use other available land are likely to waste 
seed, fertilizer, and spray materials and get very little in the 
way of increased demand for service to gardeners. 

He emphasized that so far spray materials are available 
but fertilizers are not readily available. Nitrate fertilizers in 
particular cannot be obtained. Gardeners must, therefore, be edu- 
cated to the use of substitutes. 



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150-2-30. NO. 3214-F) 



THE MASSACHUSETTS STATE COLLEGE 

At the request of the Chairman, Professor Rice then re- 
ported on the activities of the Division of Agriculture during 1941 
He described various research projects being carried on by depart- 
ments within the Division of Agriculture. In answer to question, 
he stated that the loss of the Dairy Barn was caused by defective 
wiring. The fire started when an electric switch was thrown. Re- 
construction work is now underway on the barn. The Poultry House 
authorized by the Trustees will be built shortly. 

Professor Rice reported that the College lost its accredi- 



tation for Bangs Disease in October because one reacting animal was 
found in the herd. This is the second time that the College has 
lost its accreditation. 

In April, the College Ayrshire herd was highest in the 
United States in herd tests for butterfat production. The agri- 
cultural seminar for Alumni which has been conducted since 1935 was 
not largely attended this |)ast year. 

In response to question, Professor Rice said that the 
placement training program for students majoring in Agriculture has 
been very successful. There is no difficulty in placing students, 
and employers seem well pleased with the work of the boys. 

The meeting was adjourned at 11:00 A.M. 



retary 





Disease 



1098 



COMMITTEE 



Experiment 

Station 

Difficulties 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE OH 
EXPERIMENT STATION 

January 21, 194-2, 11:00 A.M., Boston City Club, Boston, Mass. 

PRESENT: Trustees Hubbard, Monahan, Whitmore, 
Brown, Bowditch, Malcolm, President 
Baker, Director Sievers, Secretary 
Burke 

In the absence of Trustee Malcolm at the opening of the 
meeting, Dr. Hubbard presided. 

Director Sievers stated that the past year -was an es- 
pecially difficult period for Experiment Station Administration be- 
cause of increased state restrictions. He said that the financial 
and accounting procedures now required, particularly the quarterly 
allotment plan are seriously interfering with the research program. 
He told of the difficulties in estimating at the opening of a year 
just how much money will be needed in each of the four coming 
quarters. An apple crop may be smaller than anticipated and funds 
required for harvesting may vary considerably from the original 
estimates. Stripping of tobacco is done in accordance with weather 
conditions. At the first of a year, it is impossible to estimate 
just when a tobacco damp may occur. Further, the need for closing 
the books four times a year makes it impossible to assign specific 
amounts to department heads for expenditure in each quarter. 
Amounts must be spent or reverted, hence control of funds must be 
centralized in the Treasurer's Office. 

President Baker outlined for the information of the 
committee the three major changes in accounting procedures which 
have recently been required for all state departments. 



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150-2-38. NO. r?2!4-B 



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THE MASSACHUSETTS STATE COLLEGE 

1. Centralized accounting. 

2. Closing the books to individual accounts rather 
than one account (in our case - 41 accounts) 

3. The quarterly allotment plan. 

The Director spoke briefly on the Experiment Station and 
the war, saying that because of the nature of the research program 
very little change to meet war conditions was needed. 

The meeting was adjourned, at 12 M. 



. G;jr7?,a^f^ 



Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 
EXTENSION SERVICE 

January 21, 1942 , 12M, Boston City Club, Boston, Mass. 

PRESENT ; Trustees Brown, Bowditeh, Whitmore, Malcolm, 
Hubbard, Monahan, President Baker, Director 
Munson, Treasurer hawley, Secretary Burke 

In the absence of the chairman, Trustee Brown presided. 
At the request of the chairman, Director Munson reported on activi- 
ties of the Extension Service during 1941* He emphasized that the 
whole program of the Extension Service has been geared to war needs 
of the country. With the experience of twenty-five years of 
aggressive work with farm people the Extension Service is now 
particularly well prepared for the war emergency. Four major ob- 
jectives now being stressed by the Service are: 

1. Food production. 

2. Maintenance of a strong morale among rural people. 

3. Building of sood health. 

4. Problems of the post war period. 




Extension 

Service 

Objectives 



COMMITTEE 



Rural 
Policy 

Organisation 



State 4-H 
Club Leader 



Jones, Horace ?d, 



THE MASSACHUSETTS STATE COLLEGE 

Director Munson mentioned the difficulties which farmers 
are experiencing in obtaining farm labor. This is one problem on 
which Extension is working . Ths Director stated that the Rural 
Policy Organization which was started several years ago is proving 
its worth and that the town Rural Policy Committees are now acting 
as rural war committees. He discussed the program of better farm 
living instituted last year under which farm families are being en- 
couraged to produce a more bountiful living from the farm itself. 

President Baker then described for the committee the 
efforts which Director Munson has been making to locate a successor 
to Mr. Farley. He said that in the early part of January he had 
mailed to the members of the Trustee Committee on Extension Service 
and the Committee on Faculty and Program of Study a recommendation 
that Harley Leland be named to the position of State 4-H Club 
Leader. In view of new information obtained since that time, he 
said that he and Director Munson were now requesting that the ori- 
ginal recommendation be superseded and that Horace M. Jones, State 
Club Leader in South Dakota, be named to the position of State 4-H 
Club Leader for Massachusetts. He said that this recommendation 
would come before the Committee on Faculty and Program of Study but 
that because of the interest of the Extension Committee in this 
appointment, he wished to provide them with information concerning 
Mr. Jones. 

Director Munson then reviewed the qualifications of 
Mr. Jones, his background, his education, former positions and 
present position. He said that Mr. Jones was well recommended by 



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150-2-38. NO. 1214- B 



THE MASSACHUSETTS STATE COLLEGE 

4-H Club authorities in Washington and that he, the Director, had 
conferred personally with Mr. Jones in Chicago. Mr. Jones was one 
of three candidates considered before the Leland nomination, but 
at that time it did not seem that the minimum salary which this 
State could offer would attract him. 



The meeting was adjourned at 1:00 P.M. 




A r7&+ dL 



Secretary 



MINUTES OF MEETING OF TRUSTEE COMMITTEE 
ON FACULTY & PROGRAM OF STUDY 

January 21, 194-2, 2:00 P.M., Boston City Club, Boston, Mass. 

PRESENT : Trustees Malcolm, Monahan, Hubbard, 

Saltonstall, Brown, Cassidy, Whitmore, 
Bartlett, President Baker, Director Munson, 
Treasurer Hawley, Secretary Burke 

In the absence of the Chairman, Trustee Malcolm presided. 

President Baker said that because of new information, he 
wished to withdraw his former recommendation that Harley Leland be 
appointed to the position of State 4-H Club Leader. He recommended 
that Mr. Horace M. Jones, State 4-H Club Leader in South Dakota, 
be made State 4-H Club Leader for Massachusetts. Director Munson 
then reviewed Mr. Jones' qualifications including his farm ex- 
perience, his education, and positions held, lie said that Mr. Jones 
v.'as well recommended by 4-H Club officials in Washington and that 
with his letter of application he had submitted an excellent pro- 
gram of work for his 1941 club program for South Dakota. After 
discussion, it v/as 



1101 



State 4-H 
Club Leader 



1102 



COMMITTEE 

Jones, Horace M. 



Engineering 

Science 

Management 

Defense 

Training 



Civil 



Aeronautics 



College 
Calendar 



THE MASSACHUSETTS STATE COLLEGE 

VOTED ; To recommend to the Board of Trustees the 

appointment of Mr. Horace M. Jones as State 4-H 
Club Leader for Massachusetts at initial annual 
salary rate of .£3,730. 

In this vote, Dr. Hubbard dissented. 

President Baker reported that Dean Machmer was unable to 
attend the meeting because of student examinations and because of 
the organization of the college program for the summer. He pre- 
sented highlights from the annual report of the Dean for the year 
1941, emphasizing the Engineering, Science, Management Defense 
Training courses under which 89 men from industrial concerns in the 
Connecticut Valley were given evening refresher courses in various 
engineering subjects. He told of the Civil Aeronautics program 
which the College has been conducting since 1939 • Present national 
needs indicate that expansion will be needed in the college programs 
of Engineering and Home Economics. 

The President referred to the memorandum which he had 
sent to the Trustees requesting their opinion as to the desirability 
of shortening the college calendar during the present college year 
and conducting an accelerated program by means of a twelve weeks' 
summer course. He said that no funds were available for summer 
payments to the staff and that as matters now stand the faculty, 
would be requested to volunteer their services during the emergency, 
The President requested the committee members to confirm their mail 
ballots authorizing a shortened calendar and accelerated, program 
as a war measure and for the period of emergency only. 



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150-2-30. NO. 3214-n 






1103 



THE MASSACHUSETTS STATE COLLEGE 

Several of the Trustees recommended that funds be re- 
quested for the payment of instructors. They felt that it would 
not be right to request them to V7ork without remuneration even 
though State employees may be granted a 10$ increase. This increase 
presumably would be granted also to Extension Service and Experiment 
Station workers who would not be carrying additional summer ?/ork; 
hence the increase could not be said to compensate instructors for 
the extra service, it was suggested that the funds now available 
for the usual summer school be used to pay instructors for the 
twelve weeks' program. It was also suggested that the tuition in- 
come might be made available to provide compensation for instructor 

President Baker said that the College owed the accelerated 
program to the country and to the students and requested that the 
committee authorize the administration to proceed with a program 
and to pay instructors from the $3>000 now available for the cus- 
tomary six weeks' summer school. He said that the Governor had in- 
dicated that he would try to provide funds for supplies and equip- 
ment for the twelve weeks' program. After further discussion, it 



Instructors 



extra payment 



was 



VOTED : To recommend to the Board of Trustees shortening 

of the present college year in accordance with the 
following schedule and the institution of a twelve 
weeks' summer program. 



January 2-4 
January 26 
April 2-9 
May 13 

May 15 

May 16 
May 17 



First semester ends 

Second semester begins 

Spring vacation 

Second semester ends for juniors 

and seniors 
Second semester ends for sophomores 

and freshmen 
Alumni Day 
Baccalaureate & Commencement 



Calendar 



1104 


THE MASSACHUSETTS STATE COLLEGE 




COMMITTEE 


President Baker reported retirement of Dr. Ed??&rd B. 


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Holland, Edward 
B. - retirement 

Resolution 


Holland on January 12 at age 70, and it was 

VOTED: To recommend to the Board of Trustees that 
Dr. Edward B. Holland be named Emeritus Re- 
search Professor of Chemistry. 

The Committee then voted to recommend the following 

resolution to the Board of Trustees. 


P 


Resolution 


Resolution 

WHEREAS Dr. Edward B. Holland has recently reached 
mandatory retirement age, and, therefore, is no longer a member 
of the Chemistry Department of the Experiment Station; and 

WHEREAS he has served the College and the Commonwealth 
faithfully and well over a period of almost half a century; and 

WHEREAS he has made significant and substantial contri- 
butions in the field of agricultural chemistry, more particularly 
on the chemistry of butter fat, the chemistry of insecticides and 
fungicides, and the amounts of minor elements in foods and feed- 
stuffs; therefore be it 


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RESOLVED that the Board of Trustees of Massachusetts 
State College hereby express its appreciation to Dr. Holland and 
direct the Secretary to inscribe this resolution in the records 
of the Board and transmit copy to Dr. Holland. 




Richardson, 
Virginia 


President Baker stated that Virginia Richardson of the 

class of 1941 had requested that she be given her diploma so that 

she might find regular employment as a teacher. She left college 

in June of 1941 with three hours' ¥/ork unfinished and since that 

time has made up the work in summer school at Boston University. 

She has twice failed to get a teaching position because of not 

having her diploma, and since her work is now completed would like 

to obtain it. On the recommendation of the President, it v/as 

VOTED: To recommend to the Board of Trustees that the 
degree of Bachelor of Science be awarded to 
Virginia Richardson as of the class of 1941 • 


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1EO-2-38. NO. 32I4-B 



THE MASSACHUSETTS STATE COLLEGE 

Trustee Monahan suggested that the Trustees should award 
the honorary degree of LL.D to Nathaniel I. Bowditoh for his long 
and able service as a Trustee of the College and for his contribu- 
tions to Agriculture and Education in the Commom-vealth. There was 
unanimous approval of the suggestion, and. it was 

VOTED: To recommend to the Board of Trustees that the 
honorary degree of LL.D be granted in May 1942 
to Nathaniel I. Bowditch, Trustee of the College 
for 45 years, in recognition of his life-long 
and outstanding service to Agriculture and to 
Education in the Commonwealth. 



The meeting was adjourned at 3 : 30 P.M. 




-rTaZtstJ*-. s 



ecretary 



MINUTES OF MEETING OF JOINT TRUSTEE COMMITTEES OF 

BUILDINGS AND GROUNDS AND FINANCE 

January 21, 1942, 3:00 P.M., Boston City Club, Boston, Mass. 

Chairman 'Thitmore presiding 

PRESENT : Trustees Whitmore, Monahan, Hubbard, 

Bartlett, Cassidy, Saltonstall, President 
Baker, Treasurer Hawley, Secretary Burke. 

Treasurer Hawley reported on conference at the State House 
attended by Trustee Bartlett, Chairman of the Finance Committee, 
President Baker, Mr. ^awley and members of the Commission on Ad- 
ministration and Finance. Subject of the meeting was the appropria- 
tion by the Legislature of funds for connecting the college power 
lines with those of Y7estern Massachusetts Electric Company and also 
funds for the purchase of electricity in 1942. This appropriation 



Honorary 
Decree 



Nathaniel I 
Bowditch 



Electric 

Lines 



1106 








THE MASSACHUSETTS STATE COLLEGE 


-*. 


COMMITTEE 


had been made in lieu of the Trustees' request for $7400 for repair 
of generator and the purpose of the conference was to learn the 
reasons for this action and the plans for use of the funds. He 
said that Mr, Bartlett, the President, and he were satisfied at 
this conference with the explanations given. The State House 


1 


Electricity - 
purchase of 


officials felt that if the College were to continue to generate 
its own power, it would soon need a new Power Plant at a cost of 
$300,000 to $350,000. Materials are hard to get especially for the 
repair of the 500 kilo watt generator as requested by the Trustees. 
The Commission felt, therefore, that it would be better to purchase 


- 




electricity and defer repairs to the generator. Mr. Hawley then 
read a letter from Mr. Greenough which arrived just prior to the 
meeting explaining the attitude of the Commission. 

Mr. Bartlett reported his satisfaction with the con- 
ference and his approval of plans as outlined. After discussion, 
it was 

VOTED: To recommend to the Board of Trustees that the 
President and Treasurer be authorized, in 
accordance with action of the General Court in 
appropriating #15,000 for the construction of an 
electric line to connect the college electric 
system with the Western Massachusetts Electric 
System and $20,000 for the purchase of electri- 
city in 1942: 

a. To purchase such transformers and other 
equipment as are recommended by the engi- 
neer of the Commission on Administration 
and Finance in connection with the in- 
stallation of the electric line described 
above. 


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b. To enter into a contract with the Western 
Massachusetts Electric Company for the 
erection of electric line as described. 


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c. To enter into a contract with the Western 
Massachusetts Electric Company for the 
purchase of electricity, provided such 
contract is approved as to terms by the 
Commission on Administration and Finance 
and approved as to form by the Attorney 
General's Office. 

Secretary Burke described conference of State Department 
Heads which he attended as representative of President Baker at the 
State House on October 10, 1941 • The subject of the meeting was 
"development of a program of public works fpr the State to be under- 
taken after the reduction of defense activities." He said that the 
Governor had organized a Reserve Public Works Committee headed by 
the Chairman on Administration and Finance. This committee v/ill 
work in conjunction with a newly organised public works reserve 
section of the Federal Works Agency. Immediate objective of the 
State Committee is to determine the volume, nature, and distribution 
of potential public works. No money has been allocated and the 
whole program is contingent upon the development of unemployment 
following reduction of defense activities. After discussion, it was 

VOTE D: To recommend to the Board of Trustees that the 
College Administrative Officers be authorized 
to prepare and submit to the Public Works Re- 
serve Committee a list of potential public works 
which could be constructed on the College Campus 
in the event of the institution of a public 
?Jorks program as a means of alleviating unemploy- 
ment which may follow after the war. 

During the remainder of the meeting, Trustee Bartlett as 
Chairman of the Finance Committee presided. Trustees named above 
with the exception of Mr. tfonahan remained for the balance of the 
meeting. 

Mr. Uawiey presented report of the Treasurer of the 
College for the fiscal year of 194-1 and suggested an early meeting 



1107 



Public Works 
Program 



Building 
Pro tr ram 



Treasurer's 
Report 



COMMITTEE 



Instructors - 
extra payment 



Supplies & Equip- 
ment - 
funds for 



Rates for 

Summer 

Program 



Trust Funds 



THE MASSACHUSETTS STATE COLLEGE 



of the Finance Committee to consider endowment accounts. It was 

VOTED ; To recommend to tne Board of Trustees that the 
Treasurer's Report for the fiscal year of 1941 
be approved as submitted. 

There was discussion of payment of instructors for work 
in the twelve weeks' summer session and Chairman Bartlett expressed 
the opinion that the Trustees ought to request funds for the pay- 
ment of instructors. Mr. Hubbard volunteered to raise question of 
funds for payment of instructors at the full Board meeting the 
following day. It was 

VOTED : To recommend to the Board of Trustees that the 
President be authorized to request necessary 
funds for supplies and equipment for carrying 
on the twelve weeks' summer program in 1942. 

Upon the recommendation of Treasurer H&wley and Presi- 
dent Baker, it was 

VOTED: To recommend to the Board of Trustees that the 
following rates be charged for the twelve weeks' 
summer program: 

Tuition - §40.00 

Dormitory Room Rental - $2.50 per week 
Board to be regulated by the College Ad- 
ministration according to the cost of 
food and operation. 

In accordance with customary procedure at the annual 

meeting, the committee 

VOTE D: To recommend to the Board of Trustees that the 
President be authorized to expend up to $500 
from unearmarked trust funds during the period 
ending June 30, 194^ ♦ 



The meeting was adjourned at 5*00 P.I\3. 




Secretary 



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150-2-38. NO. 3214-0 



1109 



THE MASSACHUSETTS STATE COLLEGE 

Minutes of Meeting of Special Trustee Committee 
on Budget Form and Procedure 

April 23 j 194<^> 11; 00 A.M., Chamber of Commerce 
Building, Boston, Massachusetts 

PRESENT : Trustees: Whitmore, Bartlett, Griggs, 
President Baker, Treasurer ^awley 

The Committee went over the form of budget as previously 
submitted and concluded that it has been too detailed as to per- 
sonnel with insufficient explanation of total figures and increases 



It was agreed that the names of personnel should be omitted 
but that adequate summaries should be prepared to show personnel 
costs and their distribution with supplementary lists of personnel 
available for those who may wish them, but not to be an integral 
part of the budget. All items of promotion of personnel should be 
listed separately. 

The Committee requested that the Treasurer prepare a re- 
vised form of the budget for 1942 along the lines suggested in the 
discussion at this meeting to show how these ideas may be in- 
corporated into an actual budget, - this revised form to be mailed 
to members of the Committee as soon as completed. Upon receipt of 
the revised form each member of the Committee is to write to 
Trustee Whitmore, the Chairman, with recommendations and comments 
which will form the basis of the report of the special committee to 
the Board of Trustees at their meeting on May 17. 



Mr. Griggs suggested that there be a special meeting of 
the Board of Trustees at Amherst prior to the formulation of the 
budget by the College Administration to establish budget policies 
and principles. There was discussion of the suggestion but it was 
not adopted. 



Budget 



1110 



COMMITTEE 



Milling 
Machine 



THE MASSACHUSETTS STATE COLLEGE 



The meeting was adjourned at 1:00 P.M. 




Secretary- 
Pro Tern 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 

April 23, 1942, 1:00 P.M., Chamber of Commerce 
Building, Boston, Massachusetts 

PRESENT: Trustees: Bartlett, YJhitmore, Cassidy, 
Saltonstall, President Baker, Treasurer 
Hawley 

The Committee considered matters referred to it by the 
3oard of Trustees at its meeting on April 16. 

The first matter was the proposal to lease a milling 
machine used at the Power Plant of the College to the Boston Wire 
Stitcher Company of East Greenwich, Rhode Island, at the request of 
the Hartford Ordnance District of the War Department and as as 
assistance in the nation's war effort. The relative desirability 
of leasing or selling was considered. 

The Treasurer presented a proposed form of lease covering 

period of the war at rental rate of $50 per year. The lessee to 

agree to return the machine at the termination of the lease or to 

pay the lessor 25$ of the current purchase price of an equivalent ne|w 

machine. It was 

VOTED : To authorize the Treasurer to execute the lease 
form as presented to the Committee, provided 
this form has the approval of the Attorney 
General ' s Office . 

Following the meeting the Treasurer submitted the pro- 
posed form to Mr. Clapp, Assistant Attorney General, who approved it 

as to form. 



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.am. i. .ii. i- 



150-2-38. NO. 3214-13 



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THE. MASSACHUSETTS STATE COLLEGE 

President Baker brought to the Committee the request of 
the holyoke Central Labor Union for a public hearing on the proposal 
to purchase electric power from the Western Massachusetts Electric 
Company, as referred to the Committee by the Board of Trustees at 
its meeting on April 16. 

Following consideration of the many aspects of this 

problem, it was 

VOTED: To request the Chairman with the President and 
Treasurer to consult the Chairman of the 
Commission on Administration and Finance for the 
purpose of securing the cooperation of the 
Commission and its engineers in a joint conference 
With the Labor Union representatives; if and when 
this cooperation is secured, then to proceed with 
arrangements with the Labor Union for such a con- 
ference rather than a public hearing; and if the 
Commission on Administration and Finance does not 
wish to cooperate in such a conference to notify 
the Union that the Trustees see no advantage to 
be gained by such a conference or hearing and to 
decline the request. 

The meeting was adjourned at k:^5 P.M. 



Electricity 
purchase of 




etary Pro Tern 



1112 



COMMITTEE 



Unearmarked trust 
funds 



Tuition - 
out-of-state 
summer students 



Broadfoot, J. K. 

Assistant 
Treasurer - sign- 
ing official docu- 
ments 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 
August 11, 1942, 11:00 A.M., Parker House, Boston 

PRESENT: Trustees: Griggs, Cassidy, Monahan, 
Sal tons tall, Bartlett, Whitmore, 
Bowditch, President Baker, Treasurer 
Hawley, Secretary Burke. 

In the absence of Mr. Bartlett at the opening of the 

session, Mr. Whitmore was elected to preside as temrjorary chairman. 

It Y/as 

VOTED : To dispense with the reading of the call for 
the meeting. 

It was 

VOTED ; To dispense with the reading of the minutes of 
the last meeting. 

It we s 

VOTED : To recommend to the Trustees that the President 
be authorized to expend from unearmarked Trust 
Funds a sum not to exceed $500.00 during the 
period July 1, 1942 to January 15, 1943 • 

Treasurer Hawley called attention to the fact that in es- 
tablishing tuition rates for the twelve-weeks summer session, the 
Administration had overlooked necessity for establishing a rate for 
out-of-state students. After discussion, it was 

VOTED : To recommend to the Trustees that the 1942 

summer session tuition rate for out-of-state 
students be fixed at $5-00 per credit hour. 

The Treasurer suggested to the Board that it would be 

helpful if the Assistant Treasurer could be authorized to sign 

official documents of the College in the absence of the Treasurer. 

Although the Treasurer is not away often, there are times when it 

would be of very real convenience if such papers could be taken 

care of in his absence. After discussion, it was 



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tRO-2-DS. MO. 1214-B 



THE MASSACHUSETTS STATE COLLEGE 



VOTED ; To recommend to the Trustees that in the 
absence of the Treasurer, the Assistant 
Treasurer be authorized to sign such 
official documents of the College as re- 
quire the signature of the financial 
officer in charge. 

At this point, Mr. Bartlett arrived and assumed the 



chair. 



The Treasurer called attention to the recently-es- 



tablished national plan for war damage insurance and suggested 
that such insurance coverage be taken for Memorial Hall. Memorial 
Hall T;as built by Alumni subscription as a war memorial and is in- 
sured against fire, whereas other buildings of the College are not 
insured, in accordance with state policy. After discussion, it 
was 

VOTED : To recommend to the Trustees that the Treasurer 
be authorized to insure Memorial Hall and con- 
tents for $115,000 or 100% value, under provi- 
sions of war damage insurance. 

Chairman Bartlett inquired as to war damage insurance 
coverage fot the dormitories built by the Alumni Building Corpora- 
tion, and after discussion, it ?/as 

VOTED : To recommend to the Trustees that the Treasurer 
be authorized to reimburse the Massachusetts 
State College Building association for insurance 
of their dormitories under provisions of war 
damage insurance, at approximate cost of $200.00. 

There was consideration of the recommendations of the 
Treasurer regarding certain transfers of Endowment Fund investments 
The matter was laid on the table. 

The Treasurer recommended that approximately ^5,000.00 
now on deposit in the Amherst Savings Bank be credited to the 



1113 



War damage 
insurance 



Memorial 
Building 



War damage 
insurance 

on college 
buildings 



Endowment 
Fund invest- 
ments 



War Bonds 



1114 



COMMITTEE 



Budget 



THE MASSACHUSETTS STATE COLLEGE 

following funds: Burnham Fund - $2,000; Hills Fund - £l,000; 

Robinson Fund - $1,000; Class of 1882 - $1,000 and invested in 

United States ™ar Bonds. Following discussion, it was 

VOTED : To request the Treasurer to submit a bond list 
for possible purchase in accordance with usual 
practice. 

The committee then considered the college budget for the 
biennium 1943-44 • Chairman Bartlett suggested that before the 
budget be considered in detail, any Trustee who wished might ex- 
press himself as to budget procedures or on the budget in total. 
He called on President Baker to express his opinion as to the 
budget, and the President reiterated the statements made in the 
introduction to the budget; namely, that no new programs of work 
were to be established except as they may replace present programs 
without additional cost or as they may be directly concerned with 
the war effort; that drastic economy will be essential in all 
college operations; that no additions to or reconstruction of 
buildings will be possible. The President emphasized that the 
College proposed to operate on practically the budget of the last 

) years except for necessary increases caused by step rate in- 
crease, increased cost of temporary service and increased cost of 
maintenance. 

Mr. Griggs suggested that before considering details of 
the budget, the Trustees should give thought to general policies 
such as best methods of preparing the budget, policy of the 
College concerning university status, policy concerning presenta- 
tion of the budget to the Legislature. 



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150-2-38. NO. n214-n 



THE MASSACHUSETTS STATE COLLEGE 



After discussion of these matters, the Chairman 
suggested that the Trustees consider the budget in detail and in- 
vited members of the committee to suggest features which might be 
eliminated from the budget or features which were not included in 
the budget but should be included „ 

Following this consideration, it was 

VOTED: To recommend to the Trustees that electricity 
costs in the 1943-44 college budget be reduced 
from $88,490 to $78,305 with the understanding 
that the College would generate 11% of its 
electrical requirements; also to recommend that 
the tobacco experiment program formerly carried 
on by Dr. Kightlinger with the financial backing 
of the Federal Government be undertaken at 
State cost by the Experiment Station within the 
Station's proposed budget for 1943-44> and that 
with these revisions the budget be approved as 
submitted by the College Administration in 
total amount for maintenance for 1943 of $1,262,643 
and for 1944 of $1,276,829. 

There followed consideration of the list of special 
appropriations in the college budget. It was felt that in war 
time it would not be possible to construct buildings or to under- 
take major alterations and repairs. However, the Trustees felt 
it their duty to inform the Legislature of college needs and 
accordingly, it was 

VOTED : To recommend to the Trustees that the list 
of special appropriations in the college 
budget be submitted to the Legislature as 
a list of needed and desired projects but 
that the Trustees not press for appropria- 
tion at this time. 

The meeting was adjourned at 3 : 30 P.M. 




1115 



Electricity 



Viiecretary 



Special 
Appropriations 



1116 



COMMITTEE 



Federal Funds 



Unearmarked 
Trust Funds 



Trust Funds 



THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE 

August 27, 1942, 1:00 P.M., Mr. Bowdi ten's Home, Framingham 

PRESENT t Trustees Bowditch, Bartlett, Whitmore, 
President Baker, Treasurer ^awley 



President Baker presented to the committee a letter from 
Chairman Foster of the State Commission on Administration and Finance 
addressed to the Chairman of the Board of Trustees of the College re- 
garding use of Federal and Trust funds. 

The first matter of consideration was the recommendation 
of Chairman Foster that the question of the use of income of un- 
earmarked trust funds be submitted to the Probate Court for de- 
termination. In the discussion it was pointed out that three 
members of the Board of Trustees of the College are lawyers and that 
it has been their opinion in the discussion of this matter at meet- 
ings of the Trustees that present procedures are legally correct. 
Further, the opinion of former Attorney General J. R. Benton, 
rendered in 1926, with regard to the question of out-of-state 
travel, states as follows: 

"The statutory limitation relates only to travel at public 
expense. In my opinion travel, the expense of which is paid out of 
these Federal funds, is not travel at public expense requiring the 
authorization of the Governor." 

It was the opinion of the Trustees present that this same 

opinion y/ould apply to travel, expense of which is borne from the 

income of these trust funds. Therefore, upon motion duly made and 

seconded, it was 

VOTED : That it is the opinion of the Trustees that their 
procedure in the use of income from unearmarked 
trust funds is proper and legally correct, and 
they feel no necessity for seeking an opinion of 
the Probate Court in the matter. 



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150-2-30. NO. 3214-B 



(MMITTEE 



1117 



THE MASSACHUSETTS STATE COLLEGE 

Chairman Foster' s letter also included a statement of his 
recommendation to President Baker that in the future all printing 
done on behalf of the College and all out-of-state travel by any 
employee of the Commonwealth on business of the College should clear 
through the Commission on Administration and Finance as does that 
paid for from appropriated state funds. 

There was extensive discussion of this recommendation of 

the Chairman, following which upon motion duly made and seconded, 

it was 

VOTED : That the Trustees believe that under the provi- 
sions of Chapter 75 of the General Laws the ex- 
penditure of income from unearmarked trust funds 
is solely discretionary with the Board of 
Trustees and that their authorization to the 
President of the College is final. 

The President then raised a question as to the application 
of Chairman Foster' s letter addressed to the Chairman of the Board 
of Trustees and also his memorandum of June 25 addressed to all 
State department heads regarding the use of Federal funds for print- 
ing and out-of-state travel. In this connection Mr. Bartlett raised 
a question as to the application of Chapter 4-19 of the Acts of 1938, 
which sets up certain requirements for labor in connection with 
state printing. 

It was the opinion of the Trustees that a request should 
be made to the Federal solicitor through the Secretary of Agriculture 
for an opinion as to the application of Chapter 419 and also as to 
the authority of State agencies in the expenditure of Federal funds 
for printing and out-of-state travel. The President was authorized 
to request such s.n opinion. 

The President was authorized to notify the Chairman of 
the Commission on Administration and Finance of the action of the 



1118 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



Trustee Executive Committee upon the various matters contained in 
his letter of June 29 to the Chairman of the Board of Trustees. 

The Treasurer presented a recommendation for the transfer 
of certain securities now held in endowment fund portfolio which 
represent investment of principal from several funds in a single 
bond with the purpose of eliminating divided holdings as far as 
possible. This is a matter which must have the consideration of 
the Finance Committee but since all members of the Executive 
Committee are members also of the Finance Committee, he asked their 
consideration as a preliminary step to a mail poll of other members 
of the Finance Committee. The Trustees present approved the 
recommendation of the Treasurer. 

The meeting was adjourned at 4 s 30 P.M. 




cretary pro tern 



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150-2-tlB. NO. 3214-FI 



)MMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 



November 19, 194-2, 12:30 P.M., Parker House, 



1119 



Boston 



PRESENT : Trustees Bartlett, Saltonstall, Cassidy, 
^hitmore, President Baker, Treasurer 
Hawley, Secretary Burke 

The President reported that Mr. David Goodale, Treasurer 

of the Class of 1382, has presented a sum of #50 to be added to 

the $1,000 previously given to constitute the Class of 1832 Fund. 

After discussion and on the recommendation of the President, it was; 

VOTED : To authorize the Treasurer to accept with 
appreciation the sum of $50 presented by 
Mr. David Goodale, Treasurer of the Class 
of 1382 and add it to the principal of the 
Class of 1382 Fund. 

It was further 

VOTED: To direct the Treasurer to invest $1,000 

from the principal of the Class of 1882 Fund 
in United States Savings War Bonds, Series G. 

President Baker reported that the Massachusetts Society 

for Promoting Agriculture has presented a #5,000 United States 

War Bond to the Trustees for the purpose of establishing "a 

scholarship in memory of George L. Farley at the Massachusetts 

State College, the income therefrom to be used for scholarships 

at said College and the persons to receive the benefit thereof to 

be nominated by the Massachusetts Director of 4— H work." On the 



recommendation of the President, it was 

VOTED : To authorise the Treasurer to accept with 
appreciation the #5,000 United States VJar 
Bond presented by the Massachusetts Society 
for Promoting Agriculture for the purpose 
specified above and also to instruct the 
Treasurer to deposit this bond with other 
securities of the Trustees at the Springfield 
Safe Deposit and Trust Company in accordance 
with agreement dated January 22, 1937. 



Class of 1332 
gift 



War Bonds 



Massachusetts 
Society for 
Promotion of 
Agriculture 



1120 



COMMITTEE 



Hood Dairy- 
Scholarship 



Student Deposit 



Deposit 



Financial Report 



THE MASSACHUSETTS STATE COLLEGE 

The President reported gift of the Massachusetts Society 

for Promoting Agriculture of $50 for student prizes for theoretical 

and practical work in agriculture in 1943 • On the recommendation 

of the President and Treasurer, it was 

VOTED ; To authorize the Treasurer to accept gift of 
$$0 from the Massachusetts Society for Pro- 
moting Agriculture and to express appreciation 
of the Trustees to this Society. 

The President reported that the Charles H. Hood Dairy 

Foundation of Boston has approved a grant of $200 to provide prizes 

in the Stockbridge School for 1943 and 1944 • This is an addition to 

the same amount for prizes for the year 1942-43. Check for this 

year will be sent in January 1943 and for the next year in January 

1944* On the recommendation of the President, it was 

VOTED: To authorize the Treasurer to accept with 
appreciation the gift specified above for 
the purposes indicated and to make payment 
of prizes to the amount of the gift under 
authority of the President. 

There was discussion of a proposal that each entering stu- 
dent at the College be required to pay $5*00 as a guarantee deposit 
which the College would retain until withdrawal or graduation of stu- 
aent and against which tne Treasurer would, be authorized to charge 
any unpaid accounts due the College by the student at the time of his 
withdrawal. After consideration of the bookkeeping procedures and 
possible interest of state officers in the fund that would be thus 
established, the proposal was tabled with the understanding that the 
Treasurer would consult the State Comptroller as to the operation of 
the guarantee deposit fund. 

With the fiscal year drawing to a close, there was con- 
sideration of the printing of a brief financial report as in recent 
year. After discussion, it was 



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I50-2-3B. NO. 321 4-B 



1121 



THE MASSACHUSETTS STATE COLLEGE 

VOTED : To authorize the Treasurer to pay from income of 
unearmarked endowment funds as in past years for 
the printing of a brief preliminary financial re- 
port covering all funds for the year ended 
November 30, 1942. 

The Treasurer reported that there were several small 

balances in inactive trust funds and he recommended the closing out 

of these small funds. After consideration, it was 

VOTED : To authorize the Treasurer to make the following 
transfers from inactive trust funds to close out 
these accounts. 

From Lost and Found Account to United Religious Fund $11.18 

From State College Golf Fund to Game Room Fund 10. 0C 

From H. E. Hodgkiss Fund to Game Room Fund 4.. 97 

From Summer School Social Fund to Summer School Recreation Fund 16.26 

The Treasurer reported that the safety deposit box in the 

First National Bank of Amherst is no longer used since securities are^ 

held by the Springfield Safe Deposit and Trust Company and also since 

the College has its own fire proof bui±t-in vault. This box at the 

First National Bank in Amherst was originally rented in the name of 

the Trustees, and he requested authority to discontinue its rental. 

After discussion, it was 

VOTED : To direct the Treasurer to discontinue the rental 
of safety deposit box in the First National Bank 
of Amherst. 

The Treasurer recommended that the present Endowed Labor 
Fund be renamed the Lucius Clapp Fund in honor of its donor and that 
its income be used for scholar ships, loans, or payment of wages to 
needy and deserving students in accordance with the terns of the 
gift. He reported that he had recently been checking the College 
trust funds and found that the fund presented by Lucius Clapp had 
been presented for the pur-pose of helping needy and deserving stu- 
dents. In past years the Trustees have restricted use of the fund 
to payment of wages of student workers, but under today's conditions 



Inactive trust 
funds 



Safe Deposit 
Box 



Endowed Labor 
Fund 



Lucius Clapp 
Fund 



1122 



COMMITTEE 



J.D.W. French 
Fund 



Bonds and 
Securities 



THE MASSACHUSETTS STATE COLLEGE 



it might be desirable to broaden the nature of the assistance to 

needy students. After consideration, it was 

VOTED : To change the name of the Endowed Labor Fund 
to the Lucius Clapp Fund and to authorize the 
President to expend income from this fund in 
accordance with terms of the gift without 
further restriction. 

President Baker called attention to the French Fund, in- 
come of which has been used for scholarships, lo&ns, and prizes for 
students in Dairying and Forestry and also for payment of expenses 
of judging teams at national dairy and livestock shows. The Presi- 
dent suggested that students in Dairying and Forestry would benefit 
if income of the French Fund could also be used for special lectures 
in these two fields and that this would appear to meet the provi- 
sions of the gift. After consideration, it was 

VOTED : To authorize the President to expend a portion 
of the income from the French Fund for special 
lectures in Dairy and Forestry, this expendi- 
ture to be in addition to expenditures enumerated 
above . 

There was consideration of the Treasurer's Report to the 

Finance Committee of October 27 on securities and, it was 

VOTED : To direct the Treasurer to sell $2,000 worth 
(par) of Central Pacific Railroad bonds and 
to buy United States Savings War Bonds, series 
G with income from this sale. 

There was discussion of Cities Service Bonds and Prudence 

Securities Corporation bonds. The Chairman requested each member 

of the committee to give consideration to the proposal to sell these 

securities and notify the Treasurer by letter of his decision in the 

matter. The Treasurer v/as authorized to act in accordance with the 

majority opinion thus obtained. 



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lR0-2-rl8. NO. 121 4-B 



THE MASSACHUSETTS STATE COLLEGE 

After further discussion of bond holdings, the Chairman 
suggested that another meeting be called in the near future for 
the specific purpose of going over the portfolio and deciding on 
sales and purchases. 

President Baker reported receipt of letter from the 
United States Department of Agriculture in answer to his request 
for interpretation of out-of-state travel and printing expenditures 
from Federal Funds allocated to the Experiment Station and the Ex- 
tension Service. Copy of this letter is made part of these 
minutes. After consideration of the letter and previous corres- 
pondence, it was 

VOTED ; To request the Chairman of the Board to write 

to the Chairman of the Commission on Administra- 
tion and Finance enclosing copy of letter from 
the United States Department of Agriculture 
dated November 13, 194^ and on the subject of 
out-of-state travel and printing from Federal 
Funds 5 to point out that there seems to be a 
discrepancy between opinion of the Chairman of 
the Commission and the Secretary of Agriculture 
as to use of Federal Funds j and to indicate 
that the Board feels that the Trustees should 
proceed on the basis as outlined by the 
Secretary of Agriculture. 

Mr. Hawley informed the Committee that in accordance 
with recommendations from the Commission on administration and 
Finance, the College was taking steps to convert the Butterfield 
dormitory heating plant from oil to coal (either direct or from 
the College Power Plant) and the Committee agreed that such con- 
version is desirable. 

The meeting was adjourned at 3 ; 40 P.M. 



ecretary 




1123 



Oufc-of-State 
Travel 



Printing 



Kenyon L. 

Butterfield 

dormitory 



24 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



By mail ballot dated November 21, 194-2, it was 

VOTED : To authorize the Treasurer to sell $3,900 
Prudence Securities Corporation bonds, $^s 
May 1961, at not less than $5& for each 
$100 bond. 



In accordance with the recommendation of the Treasurer 

and by mail poll dated November 28, 1942, it was 

VOTED : To authorise the purchase of $2,000 U. S. 
War Bonds, Series G, as an investment of 
the proceeds of the sale of Prudence 
Securities Corporation bonds. 



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September 30, 1942 

Honorable Claude Wickard 

Secretary of Agriculture 

United States Department of Agriculture 

Washington, D, G. 

Dear Secretary MckardJ 

The Trustees of this College have asked me to write you to request an 
official opinion of the Department of Agriculture concerning certain questions 
of authority in the expenditure of Federal funds appropriated for the support of 
the Experiment Station and the Extension Service and allocated to this College 
through the Department of Agriculture, 

There has long been a difference of opinion on the part of some state 
agencies which, exercise authority over the expenditure of appropriated State 
funds and administrative officers and Trustees of the College concerning authority 
for the expenditure of Federal funds appropriated to the College, We have re- 
ceived much assistance from officers of the Department of Agriculture in the past 
in clarifying these matters and recently received a very helpful letter from Mr, 
Reuben Brigham, Acting Director of Extension l.'ork, in answering specific questions 
raised by our Director iiunson. 

After consideration of this and much other pertinent material, our 
Trustees feel that the matter is of sufficient importance to justify our further 
request for an official opinion from the Department upon the specific questions 
which we feel must be resolved if the cooperative program of agricultural research 
and Extension Service in this Commonwealth is to progress on a satisfactory basis. 

Two letters recently received from the Chairman of the State Commission 
on Administration and Finance raised two specific questions with regard to expendi- 
ture of Federal funds as follows t 

1. General Laws, Chapter 5, Section 1, a copy of which, as most re- 
cently amended by Chapter 419 of the Acts of 193#, is enclosed, has to do with 
state printing i-nd publications by the Commonwealth, The Commission on Administra- 
tion and Finance is of the opinion that the printing we do in approved projects of 
the Extension Service and Experiment Station is subject to this subject. 

There would seem to be tvo phases to this • uestionx 

a. Whether or not this is "state minting" or "publications 
by the Commonwealth" and so subject to the general supervision of 
the Division of Personnel and Standardisation by reason of the 
first paragraph, 

b. Whether the Trustees are an "awarding official" as the 
term is used, in the second paragraph and so required to comply 
with the labor standards in its contracts although not otherwise 
subject. to the act. 



Honorable Claude Wickard 



-2- 



Sept ember 30, 1942 



2. Is the expenditure of Federal funds for the travel of College em- 
ployees out-of-state in connection with unproved pi'Ojirams of the Experiment 
Station pjad the Extension Service subject to State law requiring n no officer 
or employee of the Commonwealth shall travel outside the Commonv/ealth at public 
expense unless he has previously been authorized by the Governor to leave the 
Commonwealth?" This reference is to Cht.pter 7, paragraph 10 of the General Laws* 

The Trustees of the College will greatly appreciate an official 
opinion of the Department of Agriculture concerning these questions as a basis 
for their negotiations with the Chairman of the State Commission on Administra- 
tion and Finance. 

Very truly yours, : 

/a/ Hufch P. Baker 



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DEPARTMENT OF AGRICULTURE 
Washington 



November 13 , 1942 



Dr. Hugh P. Baker 

President, Massachusetts State College 

Amherst, Massachusetts 

Dear Dr. Baker i 

Tour letter of September 30 has been received in which you request an official opinion 
of this Department for the trustees of the Massachusetts State College concerning cer- 
tain questions of authority in the expenditure of Federal funds appropriated for the 
support of the experiment station and the extension service and allocated to the 
Massachusetts State College through the Department of Agriculture. 

The specific questions presented by your letter iiave been raised by the chairman of 
the State Commission on Administration and Finance and have to do vdth the application 
of State law to printing done under approved projects of the extension service and ex- 
periment station, and to the expenditure of Federal funds for out-of-state travel of 
college employees in connection Viith approved programs of the experiment station and 
extension service. A copy of General Laws, Chapter 5, Section 1, as most recently 
amended by Chapter 419 of the Acts of 1938, having to do with State printing and 
publications of the Commonwealth, was enclosed vdth your letter. 

Attention is called to the fact that the Comptroller General of the United States in 
a decision (A-4&Q31) of January 16, 1933 > held that, "in the allotment of funds to 
the States under the various Agricultural Appropriation Acts, the Government 'does 
not relinquish control of the funds but merely advances the funds to a designated 
custodian of the State to be expended for certain given purposes' and that, therefore, 
in accordance with the decision in 24 Comptroller's Decisions, p. 403* rendered in 
1913, 'title to the funds remains in the United States until disbursements are made 
in accordance with the requirements of the Act." 1 

In his opinion of November 11, 1933 1 copy enclosed, which relates to the use of Federal- 
grant extension and research funds for printing, the Department Solicitor, after es- 
tablishing the authority of the land-grant college to impart information in agriculture 
and home economics "through publications" and to print and distribute the results of 
research at the expense of Federal-grant extension and experiment station funds, 
respectively, answers your first question directly by stating "that these funds, so ; 
appropriated and paid by the Federal Government for these specific purposes (to which 
purposes the State must assent before the funds are payable), and which, when paid, 
are not the property of the State or even of the appointed officer to whom they are paid, 
but only in his custody for proper disbursement, cannot, by State law, be placed under 
the administration of an entirely different State officer, so that he, instead of the 
legally appointed custodian, may determine in what amount and at Trhat rate they may be 
expended in carrying out the purposes for which they were originally appropriated and 
paid by the Federal Government." 



Hugh P. Baker -2~ November 13, 1942 

Your second question, relating to the expenditure of Federal-grant research enu ex- 
tension funds for out-of-State travel of college employees in connection Tilth 
approved programs of the experiment station and extension service, is answered as re- 
gards experiment station funds by the enclosed copy of a letter, dated January 18, 
1934, from the Secretary of Agriculture to the President of the Hfest Virginia Board of 
Control, and, as regards extension funds, by the enclosed copy of an opinion of the 
Solicitor of this Department rendered to the Director of Extension Service under date 
of October 19, 1936. 

the Secretary's letter of January 18, 1934, which refers, among other things, to out-of- 
State travel in connection with the approved program of research of the experiment sta- 
tions makes clear "that the experiment stations are the proper bodies to determine, 
under the direction of their respective agricultural colleges and in cooperation vith 
this Department, what agricultural researches are * advisable*" ana that the State "may 
not, without a virtual repudiation of the assent already given to the purpose of the 
experiment station acts, assume the right, by legislation or otherwise, to appoint some 
other body and give to it the authority to make such a determination •" 

Referring to out-of -State travel by employees of the Extension Service of South Dakota 
State College, the Solicitor of the Department, in his opinion of October 19, 1936, 
rendered to the Director of Extension Service, states "that such a State agency as the 
Board of Finance has no authority whatever to object to, much less to prevent , any ex- 
penditure which you and the State Director of Extension Work have agreed upon as de- 
sirable," Citing the provisions of the Smith-Lever Act of May 8, 1914, (38 Stat, 372), 
the Solicitor makes clear that "no ono but the Secretary or his representative and the 
college, through its representative, has any voice in determining the manner in which 
these Federal funds may be expended in order thz.t the work authorized may be * carried on 
. • • • For any other State agency, such as the Board of Finance, to attempt to decide 
how this work should Ije carried on v;ould, therefore, be unwarranted," 

In view of the foregoing, you are advised that it is the opinion of the Department that 
the laws of the State of Massachusetts having to do with State printing and publica- 
tions by the Commonwealth and the State law requiring that "no officer or employee of 
the Commonwealth shall travel outside the Commonwealth at public expense unless he has 
previously been authorized by the Governor to leave the Commonwealth" do not have 
application to the expenditure of Federal funds appropriated for the experiment sta- 
tion and the extension service. 

Sincerely, 

/s/ Grover B. Hill 

Assistant Secretary, 
Enclosures - 3 



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1SO-2-38. MO. 1Z14-B 



OMMITTEE 



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THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF MEETING OF SPECIAL TRUSTEE COMMITTEE ON REVISION 

OF THE BY-LAWS OF THE BOARD 

January 26, 194-3 > 12M, Parker House, Boston 

Trustee Bartlett presiding 



PRESENT: Committee members Bartlett and Cassidy 

Also, Trustees Bowditch, Downey, Malcolm, 
Hubbard, Saltonstall, Brett, Brown, 
McNamara, President Baker, Treasurer 
Hawley, Secretary Burke 



After considering the By-Laws and discussing all pro- 
posed changes, the Committee 

VOTED: To recommend to the Board of Trustees revision 
and recodification of the By-Laws of the Board 
of Trustees of Massachusetts State College as 
appended to these minutes. 



The meeting was adjourned at 1:15 P.M. 



James W. Burke 
Secretary 





1125 



By-Laws 



1128 



THE MASSACHUSETTS STATE COLLEGE 



COMMITTEE 



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February 1, 1943 



MASSACHUSETTS STATE COLLEGE 
Amherst, Massachusetts 



By-Laws of the Board of Trustees of 
Massachusetts State College 

Revised and Recodified January 27, 1943 . 



Officers 

ART. I. The officers of the Board of Trustees shall be President, Chair- 
Ban, Secretary, and Treasurer. The President of the Board shall be the Governor of 
the Commonwealth* The officers are charged with the duties and entitled to the 
rights and privileges defined by the laws of the Commonwealth of Massachusetts, and 
also the duties, rights, and privileges which belong by general consent and 
parliamentary custom to their respective offices, so far as consistent with said laws. 

The Treasurer shall have charge of the accounting and bookkeeping of the 
College; shall have oversight of the buildings and college property, of repairs and 
minor improvements to buildings, of janitor service, of the heating, lighting, water 
supply, and general cartage, of the purchase of general supplies; shall be responsible 
for the management of the Boarding Halls, and shall have such other duties as may be 
prescribed by the President of the College or voted by the Trustees. He shall bear 
the same relation to the President as does the Head of any other Department. 

In addition to being custodian of all the funds which belong to the 
College by acts of the Legislature, he shall also receive and collect moneys and 
valuables due to the College from whatever source, and disburse the same. All pay- 
ments of $500 or more, or those involving a question of College policy, shall first 
be approved by the President. All payments of $2,000 or more, except for salaries 
or fixed sums, shall be subject to the approval of the Trustee Committee on Finance. 

The Treasurer shall sign all contracts and keep all deeds and other 
papers relating to the financial affairs of the College. He shall keep full and 
accurate accounts of all receipts and disbursements, subject at all times to the 
inspection of the Board or any committee thereof • To assist him in these duties, 
there may be employed, in regular way, such office help as may be required from 
time to time. 

The Treasurer, Assistant Treasurer, Cashier, and such others as may be 
determined by the Trustee Committee on Finance, shall give bonds in such amounts 
as may be required by said Committee. 

Meetings of the Board 

ART. II. There shall be two stated meetings of the Trustees in each 
year; the first to be known as the annual meeting, at which officers shall be 
chosen and the annual report made, shall be held during the third week in January 
at the State House in Boston, or at such place as the Trustees at any previous 
meeting may determined The second meeting shall be held at Amherst at the call 
of the Chairman. The day and hour of each of these meetings shall be fixed by the 
Chairman of the Board. 



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Special meotings may be called at any time by the Chairman of the Board 
with the oral or written approval of a majority of the members of the Board or upon 
written request of the Governor or of any three Trustees, or of the President of 
the College. Such requests shall be made to the Secretary who shall thereupon give 
written notice to each member of the Board at least seven days prior to the date 
set for the meeting , stating therein the object for which the meeting is called un- 
less such notice shall be waived by all members of the Board* 

Quorum 

ART* III. At all meetings of the Board, nine members must be present to 
constitute a quorum* 

Trustee Committees 

ART* IV* There shall be eight standing committees to witt (1) Committee 
on Finance | (2) Committee on Faculty wad Program of Study) (3) Committee on Build- 
ings and Grounds) (4) Committee on Agriculture and horticulture} (5) Committee on 
Experiment Station) (6) Committee on Extension Service) (7) Committee on Legislation) 
(3) Executive Committee* 

The powers and the actions of the standing committees shall be subject to 
the approval and consent of the Board of Trustees* The Committee on Finance shall 
act on matters involving finances of the College or of the Board and is authorized 
to purchase and sell securities between meetings of the Board of Trustees* report- 
ing its actions at subsequent meetings of the Board* The Committee on Faculty and 
Program of Study shall act on matters affecting the personnel of the College and 
the course of resident instruction offered by all departments of the College) it 
shall also act on requirements for admission* The Committee on Buildings and 
Grounds shall act on matters involving the location and construction of new build- 
ings, remodeling of old buildings, and any matters affecting the physical planning 
of the College and its grounds* The Committee on Agriculture and Horticulture shall 
act on matters affecting the productive enterprise operations conducted by the 
College Divisions of Agriculture and Horticulture* The Committee on Experiment 
Station shall act on matters affecting the program of the Experiment Station* The 
Committee on Extension Service shall act on matters affecting the program of the Ex- 
tension Service* The Committee on Legislation shall act in the furtherance of such 
legislative proposals as may be recommended by the Board of Trustees* The Executive 
Committee shall act for the Board of Trustees in intervals between Board meetings* 

Minutes of all Committee meetings shell be sent by the Secretary to all 
members of the Board as soon as possible after each meeting* 

Members of these standing committees shall be elected annually by ballot* 

The Chairman of the Board of Trustees and the President of the College 
shall be members ex-offioio of all standing committees* 

A new member appointed to fill a vacancy in the Board of Trustees shall 
be assigned by the Chairman to the Committee in which there is a vacancy, to hold 
# such position until the next annual meeting* 

Special committees may be appointed or chosen from time to time as the 
Trustees at any meeting may deem expedient* 



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Heatings of Committees 

ART. V. Meetings of any of the Standing Committees may be called by their 
respective chairmen or upon the request of two members made in writing to the 
Secretary. The Secretary shall issue the call, in any event , not later than seven 
days prior to the date set for the meeting, unless such notice shall be waived by 
all members of the committee. 

appropriations 

ART. VI. To provide for the financial support of the College by the 
Commonwealth, the President of the College shall prepare an annual budget in 
accordance with the requirements of the State Budget Commissioner. This budget 
shall be submitted to the Board of Trustees for approval. The method of submission 
to the Trustees and their procedure in handling the budget shall be as determined 
by the Board. 

The Faculty - Voting 

ART. VII. The Faculty of the College shall consist of the President of 
the College, certain administrative officers as listed below, and members of the 
professional staff for Resident Teaching, Experiment Station, and Extension Service. 
The administrative officers mentioned above shall be Dean of the College « XH?£c+;or 
of the Experiment Station, Director of the Extension Service, Director' of Short Courses, 
Director of the Graduate School, Treasurer of the College, Secretary of t^e College, 
Registrar of the College, Librarian of the College, end such Heads of Divisions and 
Departments as may be appointed from time to time. 

All administrative officers and members of the professional staff shall 
be Included in the list of the Faculty to be printed in the annual catalogue and 
shall take part in Faculty meetings. 

Appointments 

ART. VIII. The administrative officers listed in Article VII above and 
all professors shall be elected to their respective positions by the Board of 
Trustees. Members of the professional staff below the grade of professor may be 
engaged by the President of the College within the limitations of the budget and 
such engagements shall be subject to the confirmation of the Board of Trustees. 
Ho new salaried positions in the institution shall be created without the express 
vote of the Trustees. 

Appointments to positions in the professional staff shall be for one year 
during t»he first three years of service and for indefinite tenure thereafter, so 
long as service in and to the institution continues satisfactory. 

The President of the College is authorised formally to accept resignations. 

Duties of the Faculty 

ART. IX. The President of the College shall be the chief executive officer 
of the institution. Ue shall have general supervision of all matters pertaining to 
the general welfare of the College and the students and to the administration of 
Resident Instruction, the Experiment Station, and Extension Service. All officers 
of the institution shall be responsible to him and upon him shall be the 



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responsibility of enforcing the regulations proscribed by the Board of Trustees* 

In the event of a vacancy in the office of the President of the College, 
or during his absence or inability to attend to the duties of that office, the 
Dean of the College or some other officer who may be designated by the President, 
shall perform the duties of the President until some other person is appointed 
President pro tern* by the Board of Trustees, or until the office is regularly filled. 

The President shall, with the advice end consent of his associates of the 
Faculty, establish rules and regulations for the government of students and for the 
conduct of the work of the College. 

Heads of Departments shall, under the supervision of the President, be 
responsible for their departments, including the custody and care of the apparatus 
belonging to them. Members of the staffs of the several departments shall be under 
the direct supervision of the Heads of the Departments in which they are working 
and answerable to them, but this shall not debar them from presenting to the Faculty 
or to the President reports of their work or any views relating thereto. 

It shall be the duty of the Head of each Department, or his assistant, to 
take an inventory at the end of each year, of all apparatus and property belonging 
in the department, and to forward this inventory to the Treasurer as a part of the 
accounts of the College, and in the case of the production departments, this in- 
ventory shall include an account of the stock and produce at a fair market valuation. 

Payment of Faculty 

ABT. X. Administrative officers and members of the professional staff 
of the College shall draw pay monthly at a fixed yearly rate from the time they 
enter upon their duties. Other employees shall draw pay for such length of time 
and in such manner as is agreed upon at the time they are engaged. 

Meetings of the Faculty 

ABT. XI. The Faculty of the College shall organize with the President of 
the College as President, the Secretary of the College as Secretary, and such other 
officers as they deem expedient. They shall be required to hold at least one meet- 
ing during each semester of the college year, and a record of each meeting, with 
the names of the faculty members present, shall be kept by the Secretary and shall 
be open at all times to the inspection of the Board of Trustees or any member thereof. 

It shall be the duty of all administrative officers and members of the pro- 
fessional staff of the College resident in Amherst to attend regularly the Faculty 
meetings and take part therein unless excused by the President. 

Matters for Consideration of Faculty 

ART. XII. All important matters relating to the work of the College - 
its research, instruction, and the welfare and discipline of the students, may be con- 
sidered by the Faculty as a body. Ho change in the course of study or in the re- 
quirements for admission or for the several degrees shall become operative without 
the approval of the Board of Trustees | and the Trustees further reserve the power 
at any time in their discretion to annul or modify any action taken by the Faculty. 



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An administrative officer or member of the professional staff who is 
dissatisfied with a decision of the Faculty or of the President of the College, 
or who has a matter which he would like to bring before the Trustees, may do so 
by presenting the same in writing to the Secretary of the Board or the President 
of the College who shall then arrange an opportunity, if desired, for him to 
appear in person before the proper committee of the Trustees or before the full 
Board* 

AH?. XIIX, The Board of Trustees shall confer such degrees upon 
graduates and former students of the College as the Faculty from time to time may 
re^staend, provided such candidates are deemed by the Board worthy of receiving 
such degrees. The Board may also confer appropriate honorary degrees at its 
discretion* 

The College Seal ' 

ART. XIV. The seal of the College is described as follows t A circle 
two inches in diameter on the circumference of which the following inscription 
shall appear. "Massachusetts State College, Amherst 1863 .° Within the circle 
shall be the Coat of Arms of the Commonwealth of Massachusetts. The Treasurer will 
be custodian of the College Seal. 

Amendments 

AH? . XV. These By-Laws may be changed or amended and additional By-Laws 
may be adopted at any meeting of the Board of Trustees provided notice has been 
given in writing by the Secretary to each of the Trustees at least seven days be- 
fore such meeting stating the nature of the change which is proposed. 



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)MM1TTEE 



150-2-38. NO. 3214-B 



THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF TRUSTEE COMMITTEE ON FACULTY AND PROGRAM OF STUDY 
January 26, 1943, 1:45 P.M., Parker House, Boston 



PRESENT: 



Trustee Downey presiding 

Trustees Downey, Bowditch, McNamara, Malcolm, 
Bartiett, Gas sidy, Hubbard, Sal ton stall, 
Brett, Brown, President Baker, Treasurer 
Hawley, Secretary Burke 



It was 



VOTED : To dispense with reading of the call for the 
meeting. 

It was 

VOTED : To dispense with reading of minutes of previous 
meeting of the Committee. 

President Baker read excerpts from the interim report of 
the Ways and Means Committee of the j-»egislature . In this report the 
Ways and Means Committee recommended that the Trustees of Massa- 
chusetts State College consider raising the tuition to conform more 
nearly with the average tuition charges of certain other colleges 
cited in the report. Various members of the Trustee Committee ex- 
pressed the thought that no Trustee action was necessary on the Ways 
and Means report at this time, since the request had not been made 
formally to the Board. 

The President reported that the Trustees of the Lotta M. 
Crabtree Estate had offered to make available the sum of ^10,000 
for scholarships at the College during 194-3. 

President Baiier aiso called attention to recent newspaper 

notices that college men in the enlisted reserve corps (with stated 

exceptions) were to be called up at the end of the first college 

period ending after December 31, 1942. Sixty-four percent of the 
men students of Massachusetts State College are in the enlisted 



1127 



Tuition 



Lotta M. 
Crabtree 
Scholarships 



Enlisted 
Reserve Corps 



1128 



COMMITTEE 



New Courses 



THE MASSACHUSETTS STATE COLLEGE 

reserve corps . The President spoke of the efforts of the College to 

make its facilities available to the armed forces and of the hope 
of the administration that the College inav be selected under the new 
college-training program of the armed forces. However, even if the 
College should not be used as such training center, the instruction 
program will need to go on for the women students, under-age men, 
and those physically disqualified for the armed forces. 

He spoke also of the selection of the College as a center 
for training of agricultural workers in cooperation with the Farm 
Security Administration and the United States Employment Service. 

President Baker referred to the Committee certain 
recommendations proposed by the College Course of Study Committee 
and by the Dean as to new courses and changes in courses. 



After consideration and discussion of these recommendations, 



it was 



VOTED: To recommend to the Board of Trustees that the 
following courses be added to the curriculum of 
the College: 

History 53 - (I) International Relations in the Pacific Area. 
For juniors and seniors, a survey of the development 
of hostilities and a study of the contemporary situa- 
tion as it affects the peoples of Soutn East Asia, 
Malaya, Sumatra, Java, New Guinea, the Philippines, 
Australia, New Zealand, the Pacific Islands, North 
and South America, and others. 
3 class hours. Credit, 3. 

History 54. - (II) The Far East. For juniors and seniors, n. 

survey of the history and civilizations of the Orient, 
specializing on China, India, and Japan and a study 
of the impact of western technology upon them. The 
nature of the conflict between China and Japan and 
the problems involved in the making of peace will 
be considered. 
3 class hours. Credit, 3« 



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OMMITTEE 



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150-2-nS. NO. D214-B 



THE MASSACHUSETTS STATE COLLEGE 

History 57 - (I) Mexico, Central America, and the Caribbean. 
For juniors and seniors. Historical backgrounds and 
problems of the peoples of these areas, their rela- 
tionships with other nations, their participation in 
World War II, and changes emerging therefrom, will 
be considered. 
3 class hours. Credit, 3. 

History 58 - (II) South America. For juniors and seniors. A 
course dealing with the political, cultural, and 
economic backgrounds of the South American Countries, 
their relationships with one another and with Europe, 
North America, and the Far East. 
3 class hours. Credit, 3 • 

Geology 54 - (II) Determinative Mineralogy. For juniors; 

seniors and graduate students may elect. This course 
applies blowpipe methods and simple chemical tests, 
in conjunction with physical properties, in the de- 
termination of minerals. Assumes previous or con- 
current work in qualitative analysis. Enrollment re- 
stricted to not more than 14- students . Field trips by 
arrangement . 

1 class hour; 2 2-hour laboratory periods 
Prerequisite, Geology 51 • Credit^ 3« 

Entomology 60 - (II) Pests of Military Camps. For students 

majoring in entomology and others interested in gain- 
ing a knowledge of methods of combatting the insect 
menace in military camps. The emphasis will be placed 
on control of animal pests attacking foods, fabrics, 
and man. The life history, feeding habits, method of 
reproduction, and dispersal of the various species 
will be stressed in so far as these influence control 
measures. 

2 class hours. 

No prerequisites Credit, 2. 

Economics 50 - (II) Economic Geography. For sophomores; 
juniors and seniors may elect. A study of the 
geographic distribution of natural and human resources 
and the economic and physiographic bases of agriculture, 
manufacturing, and allied industries. 

3 class hours. Credit, 3. 



1129 



Physiology 80 - (II) Physiology. For seniors; juniors may 

elect. Problems in applied physiology. In this course 

will be considered physiological methods used in the 

arts and industries, studies on physiological efficiency, 

methods applied in the study of tissue function, 

physiological standards for military and industrial 

fitness, together with experiments on human and animal 

plant dynamics. 

Given in alternate years. 

Prerequisite, Physiology 32. Credit, 3« 



1130 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

Economics 8-4 - (i) Army Administration. For seniors, others may 
elect on recommendation of the Military Department. A 
study of the procedures that pertain to the administra- 
tion of an infantry rifle company and an infantry 
regiment, which are, with only minor variations, 
applicable to similar organizations throughout the 
Army. The first part of the course treats with 
company administration and the second part regimental 
administration. The two are offered in one course be- 
cause they are so closely interwoven that it is de- 
sirable to consider both together. 
3 class hours. Credit, 2. 

Chemistry 80 - (II) Chemistry, Clinical. (Blood and Urine 

Aaalysis) . Open to juniors and seniors. "Work to be 
covered will include the collection and preparations 
of samples for analysis; standardization of glassware 
and the preparation of reagents; description of colori- 
meters and the determination of certain significant 
compounds in the samples. The latter group will in- 
clude at least sugars, proteins, non-protein, nitrogen, 
fatty substances, and inorganic elements. 
1 lecture, 2 2-hour labs. Credit, 3- 

Physical Education - A four-hour physical fitness requirement for 
all men students registered in the sophomore, junior, 
and senior classes. 

1% was also 

VOTED : To recommend to the Board of Trustees that the 

following revisions of college courses be approved. 

1. One section of French 6, revised content as follows: increased 
• emphasis on oral training; intensive drill on practical vo- 
cabulary and idioms; greater opportunity for self-expression 

in the language; decrease in literary content, increase in 
contemporary texts including military. 

2. General Engineering 78. Sanitary Engineering (Sewage) in- 
creased from a two to a three credit course. 

3. Psychology 90. New content as follows: Military Psychology. 
This course is designed to be of value to any person engaged 
in military procedures or combat services. It should be of 
especial interest to anyone desiring officer or officer can- 
didate status. The course aims to give a fundamental 
knowledge of the direct application of psychological informa- 
tion and methods to a broad range of military problems. 
Among the topics considered are training and selection - 
including instruction and learning, efficiency, leadership, 
discipline, general personnel problems, adjustment problems, 
morale building, problems of combat, propaganda, psychological 
warfare, and perceptual problems including camouflage. 

2 class hours. Credit, 2. 



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IOMMITTEE 



1R0-2-3B. NO. 1214-B 



THE MASSACHUSETTS STATE COLLEGE 

Chairman Downey emphasized his belief that college physical 
fitness programs should be so ordered that men students may be 
better able to make the transition from civilian to military life. 
Programs should be rigorous and realistic. 

President Baker presented to the Committee recommendation 

of Director Verbeck that the Stockbridge School of Agriculture 

shorten its spring calendar for seniors by one week to get men on 

the farm earlier and, it was 

VOTED : To recommend to the Trustees that the Stockbridge 
Easter recess be eliminated for scalers and 
graduation be held May 2, 1943. 

On the recommendation of the Dean and the President, it 



was 



VOTED: To recommend that the Trustees confer appropriate 
degrees as of January 23, 1943 on the following 
candidates provided they receive satisfactory 
grades in their final examinations and complete 
any other academic requirements not completed at 
the time of this recommendation. 

Candidates for Degree of Bachelor of Science 



Clinton Wright Allen 
William Augustus Beers 
Harold Matthew Broderick 
Jean Ellen Brown 
Wendell Everett Brown 
Stewart William Bush 
Kenneth Lounsbury Collard 
Kenneth Earl Cuthbertson 
Florence Mary Daub 
Robert Charles Dietel 
Melville Bates Eaton 
Thomas Edward Handforth 
Richard Alexander hewat 

Samuel Zeltserman 



Arthur Nicholas Koulias 
Frances Anne Langan 
Harold Sunter Lewis 
Mary Josephine Mann 
Joseph Wright McLeod 
Henry Omer Miller 
Robert Arthur Hottenburg 
Robert Douglas Pearson 
Harold Joseph Quinn 
Samuel Benson Peskin 
Stanley Francis Salwak 
Elliot Vernon Schubert 
Gertrude Wolkovsky 



Candidates for Degree of Bachelor of Arts 

Lewis Roswell .ntwood, Jr. Melvin Small 

Elizabeth Boyd Cobb Alice Pederzani 

John Peabody Marsh Eleanor Mary Russell 

Rudolf Eugen Selmar Mathias Phoebe Stone 

Barbara Ceciie Wainshel 



Physical 

Fitness 

Program 



Calendar 



Stockbridge 
School of 
Agriculture 



Degrees 



1132 



COMMITTEE 



Honorary 
Degrees 



THE MASSACHUSETTS STATE COLLEGE 



On the recommendation of the Director of the Graduate 

School and the President, it was 

VOTED : To recommend that the Trustees confer the degree 
Master of Science as of January 28, 1943 on the 
following candidates. 

Candidates for Degree of Master o f Science 

Harry Lowell Coderre, dr. Ida Beatrice Roy 
Albert Boyd Pack Robert Martin Verburg 

Jean Grivelle Yereance 

President Baker discussed the feeling of the college 
administration in the matter of honorary degrees that such degrees 
should be strictly limited and might well be confined to members 
of the "college family" ; i.e., those who have been directly 
associated with the activities of the College as alumni, faculty 
members, trustees. 

He said that alumni of the College have nominated certain 
individuals for this honor and that he was now ready to make 
recommendations to the Board. 

There followed discussion of the candidates for honorary 

degrees and, it was 

VOTED : To recommend that the Trustees confer honorary 
degrees at the 1943 spring commencement on the 
following : 

Joseph-Adelard Godbout, Premier of the Province of Quebec, 
Canada, the degree Doctor of Laws. 

Leonard S. McLaine, Chief Entomologist for the Dominion 
of Canada, the degree Doctor of Science. 

Professor Arthur K. Harrison of the Faculty of Massachusetts 
State Uollege, the degree Master of Landscape Architecture. 

Dr. Ralph L. Parker, Director of the Rocky Mountain 
Laboratory of the United. States Public Health Service, 
Hamilton, Montana, the degree Doctor ox Laws. 



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IOMMITTEE 



150-2-30. NO. 1214-B 



THE MASSACHUSETTS STATE COLLEGE 

President Baker reported the following changes in staff 

during 1942 and to date, and it was 

VOTED : To recommend that the Trustees accept this report 
as read. 

Resignations 

Bernard J. Doyle, Professor of Hygiene and Head of Department of 
Student Health, December 9, 1942. 

Evelyn B. Ellins, Assistant Professor Hygiene, January 21, 1943 
(After leave since September 1, 1942) 

Sargent Russell, Research Assistant in Agricultural Economics, 
September 30, 194-2. 

Wilfred B. Shepardson, Laboratory Assistant in Chemistry, 
August 31, 1942. 

Harold S. Tiffany, Assistant Research Professor of Nursery Culture, 
June 15, 1942. 

William R. Walker, Assistant State Club Leader, November 14, 1942. 



Retirement 



Resignations 



Retirement 
Frederick Morse 



Frederick Morse Cutler, Assistant Professor of History and Sociology, Cutler 
January 22, 1943. 



Leaves of Absence 

Clare &. Gunn, Instructor in Landscape Architecture, September 1, 
1942. 

Walter H. Hodge, Instructor in Botany, January 25, 1943 « 

C. Collis Lyle, Instructor in German, September I, 1942. 

J. Harry Rich, Assistant Professor of Forestry, August 9, 1942. 

Frederick S. Troy, Assistant Professor of English, September 15, 
1942 . 



Leaves of Absence for Military Service 

Kathleen Callahan, Instructor in Physical Education, September 11, 
1942. 

Richard M. Colwell, Instructor in Economics, August 12, 1942. 



Leaves of 
Absence 



Military Leaves 
of Absence 



1134 



COMMITTEE 



New 
Appointments 



THE MASSACHUSETTS STATE COLLEGE 

H. Robert DeRose, Assistant Chemist, Control Service, November 12, 
1942. 

Parry Dodds, Instructor in Agricultural Economics, August 1, 1942. 

Edward B. Donnelly, Technical Assistant, Waltham, September 13, 
1942. 

Charles N. DuBois, Instructor in English, September 21, 1942. 

Ralph L. France, Assistant Research Professor of Bacteriology, 
July 27, 1942. 

Monroe E. Freeman, Research Professor of Chemistry, October 10, 
1942. 

Emory E. Grayson, Director of Placement, September 16, 1942. 

Robert ?. Holdsworth, Head of Department of Forestry, August 6, 
1942. 

Arthur 5. ^evine, Assistant Research Professor of horticultural 
Manufactures, September 2, 1942. 

Mrs. Mary 3. McClelland, School Resident Nurse, October 8, 1942. 

Carl Olson, Jr., Research Professor of Veterinary Science, 
August 10, 1942. 

Raymond H. Otto, Head of Department of landscape Architecture, 
July 13, 1942. 

Ernest M. Parrott, Instructor in Chemistry, September 1, 1942. 

Arnold D. Rhodes, Instructor in Forestry, November 24, 1942. 

Francis J. Riel, Instructor in Physical Education, January 25, 1943 

Dale H. Sieling, Research Professor of Chemistry, October 17, 1942. 



New irvppointraents 

Paul F. Bobula, Research Assistant, Waltham Field Station, 
September 1, 1942, #1,720. 

Mrs. 4atnerine M. Bullis, Laboratory Assistant in Chemistry, 
October 1, 1942, $1,290. 

Carl J. JeBoer, Assistant Professor of Dairying, September 26, 1942, 

32,320. 

Thomas W. Eck, Instructor in Physical. Education, September 1, 1942, 
$2,400 (during military leave of S. W. Kauffman) 



I 



I 



I 



lOMMITTEE 



1SO-2-38. NO. T214-B 



1135 



THE MASSACHUSETTS STATE COLLEGE 

Mrs. Bertha E. Fessenden, Laboratory Assistant in Chemistry, 
September 28, 1942, $1,290. 

S. Judson Ewer, Instructor in Botany, January 25, 194-3? $1,720 
(during leave of W. H. Hodge) 

Francis P. Griffiths, Professor of Horticultural Manufactures, 

June 1, 194-2, $3*4-30, (during military leave of Dr. Carl R. Fellers) 

Marie S. Gutowska, Assistant Research Professor of Nutrition, 
November 1, 194-2, $2,4-80, (during military leave of Ralph L. France) 

Arthur D. Holmes, Research Professor of Chemistry, November 1, 1942, 
$3,600. 

Mrs. Julia 0. Holmes, Research Professor of Home Economics, 
November 1, 1942, -$3,600. 

William L. Holt, Professor of Hygiene and Head of Department of 
Student Health, December 10, 1942, $3,480 (during military leave of 
Dr. E. J. Radcliffe) 

Clifford V. Kightlinger, Research Professor of Agronomy, November 1, 
1942, $3,600 (during military leave of Dale H. Sieling) 

Marian E. Kuhn, Instructor in Chemistry, January I, 1943, -$1,720 
(during military leave of Ernest M. Parrott) 

H, Karl Lutge, Instructor in German, September 1, 1942, $1,720 
(during leave of C. Collis Lyle) 

John E. W. McConnell, Research Assistant in Horticultural Manu- 
factures, November 1, 1942, #1,720 (during promotion of Mrs. Anne 
W. Wertz) 

Ian T. Maclver, Instructor in Landscape Architecture, October 5, 
1942, -$1,720 (during military leave of Parry Dodds) 

Mary Jean McNamara, Instructor in English, September 21, 1942, 
$1,720 (during military leave of Charles N. DuBois) 

Frank M. Mohler, Assistant Professor of History, September 1, 1942, 
$2,320 (during military leave of Raymond II. Otto) 

William H. Moss, Instructor in English, September 16, 1942, $1,720 
(during promotion of Clyde W. Dow) 

Juliette I. Myren, Assistant Extension Specialist, September 1, 
1942, $2,480. 

Vvilliara G. 0'Donnell, Instructor in English, September 15, 1942, 
$1,720 (during leave of Clare A. Gunn) 



1136 



COMMITTEE 



Promotions 



THE MASSACHUSETTS STATE COLLEGE 

John J. Powers, Instructor of Horticultural Manufactures, 

March 10, 1942, $1,720 (during promotion of William H. Fitzpatrick) 

Bernice Shoul, Instructor in Economics, September 15, 194-2, 
$1,720 (during military leave of Richard M. Golwell) 

0. Tyson Smith, Assistant Chemist, Control Service, November 13, 
1942, $2,260 (during military leave of ft. Robert DeRose) 

Thomas Sproston, Jr., Assistant Professor of Botany, September 1, 
1942, $2,320. 

John D. Swenson, Assistant Professor of Engineering, September 1, 
1942, #2,320 (during leave of J. Harry Rich) 

Shirley Wins berg, Instructor in Physical Education, September 22, 
1942, #1,720 (during military leave of Kathleen Callahan) 

Karl W. Woodward, Professor of Forestry, September 15, 1942, 
$3>4B0 (during military leave of Robert P. Holdsworth) 

Helen M. Young, Technical Assistant, Waltham Field Station, 
September 14, 1942, $1,720 (during military leave of Edward B. 
Donnelly) 



Promotions 

Clyde W. bow, Assistant Professor of English, September 16, 1942, 
#2,320 (during leave of Frederick S. Troy) 

Constantine J. Gilgut, Assistant Research Professor, Waltham Field 
Station, June 16, 1942, s ^2,480. 

Mrs. Anne W. Y/ertz, Assistant Research Professor of Home Economics, 
November 1, 1942, $2,430 (during military leave of Arthur S. 
Levine) 

The meeting was adjourned at 2: 30 P.M. 



I 



I 




Secretary 



I 



■Hi 


150-2-38. NO. 3214-B 

THE MASSACHUSETTS STATE COLLEGE 


1137 


1 

■OMMITTEE 


MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 
January 26, 1943 > 2:30 P.M., Parker House, Boston 

Trustee Bartlett presiding 

PRESENT: Trustees Bartlett, Cassidy, Hubbard, Saltonstall, 
Whitmore, Malcolm, President Baker, Treasurer 
It was Hawle y> Secretary Burke 

VOTED: To dispense with reading of the call for the 
meeting . 

It was 

VOTED: To dispense with reading of minutes of the 
previous meeting. 






At the request of the Chairman, Treasurer nawley pre- 
sented his report for the year ended November 30, 1942, copies of 


Treasurer's 
Report 




which had been sent in advance to all Trustees. 




1 


The Treasurer reported that the heating plant in Butter- 
field dormitory is being converted from oil to coal and that the 
work will probably be completed by February 8, 1943. He 
recommended that the 500 Kw generator in the Power Plant be over- 


Butterfield 
dormitory 




hauled as soon as possible so that the College may be fully pre- 
pared to generate its own current especially if war needs require 


Electricity 




the Western Massachusetts Electric Company to withdraw its service 






to the College, fhe Chairman instructed the .Treasurer to confer 






with %•. Donovan toward this end. 






President Baker suggested that it would be in order for 


Summer 




the Committee to authorize use of funds for a 1943 summer session 


Session 




if it should appear advisable to conduct such session as was done 




■ 


in 1942. He pointed out that last year the Governor made some 




I 


$12,950 available for a summer session in 1942. #7,067 was expendec 




i 


and the College has a balance of $5,8&'j>* After discussion, it was 





1138 



COMMITTEE 



Unearmarked 
Trust Funds 



Endowment 
Funds 



Bonds 



Delinquent 
Accounts 



THE MASSACHUSETTS STATE COLLEGE 

VOTED: To recommend that the Trustees authorize the 
administration to expend such funds as may 
become available for a summer session in 1943* 

In accordance with usual procedure, it was 

VOTED : To recommend that the Trustees authorize the 

President to expend up to $500 from unearmarked 
trust funds during the period January 1 to 
June 30, 1943. 

The Committee considered the investment portfolio of en- 
dowment funds and after discussion, it was 

VOTED: To authorize the Treasurer to sell <j?2,000 each 
of bonds of Republic Steel, Youngstown Sheet 
and Tube, and Wheeling Steel, total $6,000. 

In so voting the Committee instructed the Treasurer not 
to make the sale until he had polled the Committee by mail ballot 
in the usual manner and obtained vote as to bonds to be purchased 
with proceeds of the sale. 

The Treasurer reported that proceeds of the sale of 
Prudence Bonds and Central Pacific Railroad Bonds in the amount of 
$4>000 have been invested in United States War Bonds, series G, 
and the balance amounting to #36.59 has been transferred to the En- 
dowment Fund Principal account in the Amherst Savings Bank. It was 

VOTED : To confirm the action of the Treasurer in sale 

of Prudence Company and Central Pacific Railroad 
Bonds and purchase of $4? 000 United States War 
3onds, and to authorize the Springfield Safe 
Deposit and Trust Company to transfer to the 
Treasurer the balance of uninvested principal 
amounting to <i?36.59 for deposit in the ^mherst 
Savings BanK. 

The Treasurer reported that at the 'present time, there 

are fifteen student loans on the college books totaling $1,126.47, 

which are more than ten years old and which seem to oe uncollectible 

Most of them have been referred to the .attorney General f or 

collection for about three vears. iifter discussion of these 



I 



I 



)MMITTEE 



150-2-38. NO. 3214-H 



THE MASSACHUSETTS STATE COLLEGE 

outstanding loans and upon recommendation of Treasurer, it was 

VOTED : To authorize the Treasurer to write off the 

following loans, keeping a memorandum account 
in the event that future collection may be 
possible. 



Bairstow, Harry J. 


$50.00 


12/10/30 


Goldthwait 




Batchelor , D . S . 


150.00 


1/31/32 


Goldthwait 




Dods, Agnes ) 


70.00 


1/6/31 


D. K. Bangs 




Dods, Agnes ) 


70.00 


3/31/31 


D. K. Bangs 




Dods, Agnes ) 


23.00 


9/25/30 


D. K. Bangs 




Eva, William J. 


52.02 


6/12/30 


Goldthwait 




Fletcher, Everett H. 


75.00 


4/5/32 


4-H Club for 


Boys 


Kibby, William V. 


44.00 


4/9/32 


Goldthwait 




Laite, George N. 


15.00 


1/9/33 


D. K. Bangs 




Laite, George N. 


35.00 


4/20/33 


4-H Club for 


Boys 


Merritt, R. C. 


63.15 


2/20/31 


D. fc. Bangs 




Noble, Robert G. 


4.30 


10/20/32 


D. K. Bangs 




Noble, Robert G. 


50.00 


1/21/33 


D. K. Bangs 




O'Neil, James F. 


50.00 


3/2/33 


Goldthwait 




Pearson, Leon E. 


15.00 


1/4/32 


Goldthwait 




Pearson, Leon E. 


150.00 


4/1/32 


Goldthwait . 




Shea, W. Roger 


50.00 


10/21/29 


D. K. Bangs 




Stensby, Lief Ed. 


100.00 


4/7/31 


D . K . Bangs 




Toder, Emanuel I. 


25.00 


4/6/32 


4-H Club for 


Boys 


Watts, G. Frederick 


35.00 


1/18/32 


Goldthwait 





1139 



President Baker called attention to recent request from 
Professor Osmun, Head of the Department of Botany, and transmitted 
to the President through Director Sievers of the Experiment Station. 
Professor Osmun requests that the sum of ^3>000 be added to the 
$5>000 already requested in the budget for Dutch Elm Disease Control, 
The disease has finally invaded Massachusetts, and additional con- 
trol measures have been recommended in conference of Federal 
authorities, State Department of Agriculture, Massachusetts Tree 
Wardens Association, and the College. The money would be expended 
for increased field and laDoratory work. After consideration, it 



Dutch Elm 
Disease 



was 



VOTED: To recommend that the Trustees instruct the 

college administration to request an increase 
of $3,000 in the current budget item for 
Dutch Elm Disease Control. 



1-140 



COMMITTEE 



Nursery 
School 



Army Air 
Force 



THE MASSACHUSETTS STATE COLLEGE 



President Baker transmitted to the Committee with his 
endorsement recommendation from Miss Skinner that a nursery school 
be established on the Campus to serve as a laboratory for observa- 
tion in the study of child development . The President indicated 
that part of the Hatch Annex Building could be converted for use 
as a nursery school at rather low cost, and after discussion, 



it was 



VOTED : To recommend to the Trustees that the administra- 
tion be authorized to make alterations in the 
Hatch Annex to convert part of the building into 
a nursery school at expenditure of not to exceed 
$600 to be paid from current appropriation funds 
of the College. 

The meeting was adjourned at 4 ; 15 P.M. 




_Secretary 



MINUTES OF :JEETIHG OF TRUSTEE EXECUTIVE COMMITTEE 
February 10, 1943, 12M, Parker House, Boston 
Chairman Bowditch presiding 



ESEHT: 



Trustees Bowditch, Bartlettj Whitmore, 
Cassidy, Mrs. McNamara, Saltonstall, 

Brown, Brett, President Baker, Treasurer 
Hav/ley, Secretary Burke 



It was 



VOTED : To dispense with reading of the call for the meeting. 

President Baker described the recent survey of the College 
Army ^ir Force to determine whether the College could satisfactorily 
feed, house, and instruct army aviation cadets. He said that the 



I 



I 



I 



I 



150-2-38. NO. n2M-R 



OMMITTEE 



I 



I 



THE MASSACHUSETTS STATE COLLEGE 

Air Force Board which visited the College Thursday, February 4-, had 

recommended that the College be assigned 1,000 cadets for a five 
months' training program possibly beginning as early as March 1. 

During the meeting, telegram arrived from the Army Air Forc^ 
Headquarters in Washington asking if the College would receive 500 
cadets March 1 and an additional 500 on April 1. 

The President indicated that the Army had as yet discussed 
no cost figures with the College but that the contract which they 
proposed would be on the basis of no profit, no loss. The College 
would be requested to provide food, housing medical facilities, 
transportation to airport, instruction in certain outlined subjects, 
and other incidentals. The subjects mentioned included Mathematics, 
Physics, Current History, Geography, and English. Military drill 
and physical education were also to oe provided. 

The President indicated that if the College accepted, it 
would not mean elimination of the regular college program. In the 
past, he said the College had handled as many as 1750 students at 
one time and could, therefore, continue with a student body of 600 
to 650 which would be made up of women, men below military age, 
physically unfit, and certain exempt students. Possibly 6/$ of the 
men students now in College are in the enlisted reserve and are 
subject to call at any time. 

To handle the aviation cadets, it will be necessary to re- 
model certain facilities in the dormitories, and to acquire double 
deck beds, but such cost would be met by the Army. 

The President recommended that the College accept the Air 
Force offer. 



1-141 



1142 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

Mr. Hawley discussed the authorizations which the College 
would need in carrying on this program - 

a. Enter into contract with the Army to furnish food, 
housing, instruction, etc. at cost as nearly as 
this can oe derived. 

b. Make such alterations to buildings as may be re- 
auired. 

c. Employ personnel. 

d. Purchase supplies and equipment. 

e. Negotiate lease arrangements for additional housing 
and feeding as may be needed; i.e. with fraternity 
houses. 

Mr. nawiey also spoke of trie need for making suitable 

arrangements with the State Administration so that the College 

would be prepared to act speedily in meeting Army needs. He 

suggested two alternatives - 

1. To consider payments by Federal Government (Army) 
as appropriations to be expended by the College in 
furtherance of the army program. 

2. To consider payments under army contract as income 
which reverts to State Treasury and to meet 
operational expenses from appropriated State Funds. 

If the latter procedure is followed, special arrangements 
with State administrative officers will be necessary in order to 
give sufficient authority to college officers for purchasing and 
employment . 

After discussion, it was 

VOTED : To approve the training of Army Air Jb'orce men at 

the College as proposed by the Army Air Forces pro- 
vided a feasible way can be found to handle the 
program. 



I 



I 



I 



August 27, 1942 



MASSACHUSETTS STATE COLLEGE 



Recommendation to Trustee Committee on Finance 

Transfer of Securities 



There are several securities in our portfolio which represent 
investment of principal from several funds in a single bond. It 
seems wise to eliminate these divided holdings so far as possible 
and with that end in view the following recommendation is submitted 
to the Trustee Finance Committee. This recommendation has been 
discussed with the Executive Committee* of the Board of Trustees 
and has their approval. 

Recommendation : That the Treasurer be authorized to make 
the following transfer of securities at market prices 
effective at the close of business September 1, 1942, 
meeting cost of securities thus transferred from avail- 



auio uj.ij 


LUVCDI/CU JJXJ-.UUX_kJa.JL. 


Book 




From 


Item 


Value 


To 


Robinson Fund 


Chicago Union Station 
Bond 


#5.59 


Hills Fund 


Grinnell Fund 


Chicago Union Station 
Bond 


126.64 


Hills Fund 


Library Fund 


Chicago Union Station 
Bond 


25-34 


Hills Fund 


Hills Fund 


Prudence Securities 
Corp. Bond 


50.00 


Gassett Fund 


Gassett Fund 


Theta Corp. Mortgage 


150.00 


Hills Fund 


Crane Fund 


So. Cal. Edison Bond 
3 of f 65 


42.52 


Burnham Fund 


Robinson Fund 


So. Cal. Edison 


22.76 


Burnham Fund 


Read Fund 


Wheeling Steel Bond 


359-79 


Burnham Fund 


Endowed Labor 


Fund w tt « 


34.60 


Burnham Fund 


Hills Fund 


tt n tt 


29.44 


Burnham Fund 


Newton Fund 


tt tt « 


17. 87 


Burnham Fund 


Bangs Fund 


Virginia R*E. Bond 


953.23 


Robinson Fund 


Endowed Labor 


Fund * * « 


9.49 


Robinson Fund 


Sessions Fund 


tt n h 


61.04 


Robinson Fund 



Above transfers approved: 



ADove trans 



x /iCw* /Jew* iXJ J /-^rrr-flScsL 



^ULf 



t-. 




* Meeting held August 27, 1942. Present Trustees Bowditch, 
Bartlett, Whitmore, Pres. Baker, Treasurer Hawley 



• 






' 









. 






I 



. 



■ . 






• 
















: 

.... 



... 



- 









I 















• 












• 



■ 












1 







I 



August 27, 942 



MASSACHUSETTS STATE COL: EGE 



Recommendation to Trustee Committee on -finance 

Transfer of Securities 



There are several securities in our portfolio which represent 
investment of principal from several funds in a single bond. It 
seems wise to eliminate these divided holdings so far as possible 
and with that end in view the following recommendation is submitted 
to the Trustee Finance ^oiiu-dttee. Tiiis recommendation has been 
discussed with the Executive Committee* of the Board of Trustees 
and has their approval. 

Recommend ation ; That the Treasurer be authorised to ake 
the following transfer of securities at market j; rices 
effective at the close of , usiness September 1, 1942, 
meeting cost of securities thus transferred from avail- 
able uninvested principal: 



From 
Robinson Fund 

Grinnell Fund 

Library Fund 

Hills Fund 

Gas sett Fund 
Crane Fund 



Item 

Chicago Union Station 

Bond 
Chicago Union Station 

Bond 
Chicago Union Station 

Bond 
Prudence Securities 

Corp. Bond 
Theta Corp. Mortgage 
So. Cal. Mi son Bond 

3 of «65 
So. Cal. Edison 
Wheeling Steel Bond 



w 

n 
w 



» 

n 



Robinson Fund 

Read Fund 

Endowed Labor Fund 

Hills Fund 

Newton J^und 

Bangs Fund Virginia R,R. Bond 

Endowed Labor Fund * ■ * * 

Sessions Fund w n » 



s approved: 




Book 




Value 


To 


.59 


Hills Fund 


126.64 


Hills Fund 


25.34 


Hills Fund 


50.00 


Gas sett Fund 


150.00 


Hiils Fund 


42.52 


Burnham Fund 


22.76 


Burnham Fund 


659-79 


Burnham Fund 


34.60 


Burnham Fund 


29.44 


Burnham Fund 


17.87 


Burnham Fund 


953.23 


Robinson Fund 


9.49 


Robinson Fund 


61.04 


Robinson Fund 



* Meeting held August 27, 1942. Present Trustees Bowditch, 
Bartlett, "Whitmore, Pres. Baker, Treasurer H ley 






I 



\ '■ 



Vo 






«" 



tiS 









r 



i 



lOMMITTEE 



150-2-30. NO. ri214-B 



THE MASSACHUSETTS STATE COLLEGE 

It was agreed informally that the President would, consult 
with Governor Saltonstall during the day (by telephone because the 
Governor was in Toledo) to learn the Governor's attitude and to get 
his informal approval if possible as to the means of financing the 
program. Three possible methods of finance and operation were 
suggested for the Governor's consideration — 

1. To consider payments from the Army Air Forces as 
Federal appropriations to be expended by the 
College in the furtherance of the training program. 

2. To establish a revolving fund with either State 
or Federal Funds. 

3. Any other method which the Governor might suggest. 

After further discussion, it was 

VOTED : To authorise the President to accept the Array Air 

Force training program as offered in T .7ar Department 
telegram of February 10, executing such documents as are 
necessary to put the program in effect, with under- 
standing that the President will keep the Executive 
Committee informed as to progress, and will- submit 
final contract to the Executive Committee for 
approval . 

it was suggested that the President might determine from 
the Army Air Force whether it would be possible to obtain advance 
payment which could be used as a revolving fund for the operation of 
the program. 

The President reported that Premier Godbout of Quebec and 
Leonard A. WcLaine, Chief Entomologist for the Dominion of Canada 
had indicated their acceptance of honorary degrees as proposed by 
the Trustees and would be present at the College on May 23 to receives 
the degrees. 

The meeting was adjourned at 2 o'clock. 




Secretary 



1144 



COMMITTEE 



Bonds 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 

February 10, 1943 > 2:05 P.^., Parker House, Boston 

Chairman Bartlett presiding 

PRESENT : Trustees Bartlett, Brett, Cassidy, 
Saltonstall, Whitmore, Bov/ditch, 
Mrs. i-icNamara, Brown, President Baker, 
Treasurer hawley, Secretary Burke 

It was 

VOTED: Unanimously to waive call for the meeting and the 
Secretary was instructed to obtain written waivers 
from all members of the committee. 

Treasurer Hawley reported that the bonds of Viheeling 
Steel, Republic Steel, and Youngstown Sheet and Tube which he had 
been authorized to sell at previous meeting of the committee would 
net approximately their book value or $5,000. He recommended that 
the proceeds be invested in $4>000 bonds of the Chicago Union 
Station and that the balance be placed at interest in the iimherst 
Savings Bank. The bank is no?/ paying 2j$>. 

L\j i»as 

VOTED : To confirm previous action to sell $2,000 bonds 

Republic Steel ^s of 195b, -;?2,000 bonds Youngstown 
Sheet and Tube 3 l/4s of I960, |2,000 bonds Wheeling 
Steel 3|s 1966 and to authorize purchase of <J4,000 
bonds of Chicago Union Station 3 3/4-S of 1963 and 
transfer by Treasurer of uninvested balance to 
Amherst Savings BanK. 

The Treasurer called attention to the present holding of 

Treasury Bonds - $10,000 - 3 l/8s of 1949 present market 107. 

$16,000 - 2 3/4s of 1954 present market 108. 5. 

He recommended that the premium on these bonds amounting to 

approximately $2,000 be capitalized through sale of present holdings 

and purchase of $28,000 new five-year Treasury Bonds 1 3/4s of 1948. 

The yield on these latter is equal to or better than that of the 

two bonds now held if figured to their call dates. 



I 



I 



■ OMMITTEE 



IRO-2-38. MO. 1214-B 



It was 



VOTED: 



THE MASSACHUSETTS STATE COLLEGE 



To authorise sale of ^10,000 Treasury Bonds 3 l/8s 
of 1949, ^16,000 Treasury Bonds 2 3/A.s of 1954 and 
purchase of $28,000 Treasury Bonus 1 3/4s of 1948 
meeting any cost above proceeds of sale from unin- 
vested principal funds. 



The meeting was adjourned at i ; 20 P.M. 



oecretary 




I hereby certify that the following written waivers have 

been received in accordance with instructions of Chairman of the 

Finance Committee as above. 

"I hereby agree to waive notice or call of meeting of the 
Committee on Finance of the Board of Trustees of Massachusetts 
State College held at the Parker House in Boston Wednesday, 
February 10, 1943 at 2:00 P.M." 



jj-den p. Brett 
Philip/ F. t'hitmore 



Joseph W. Ba rtle tt 
Richard oaitonstall 



Nathaniel I. Bowdit ih 



John »-. naiffi 







Hugh P. Baiter 



y 




's-tfjuJ 



_Secretary 






1145 



1146 



COMMITTEE 



Stockbridge 
School of Agri- 
culture 



Degrees - 
during wartime 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITT E 

rch 29, 194-3? 12M, Parker House, Boston, Mass. 

Chairman Bowditch presiding 

PRESENT ; Trustees Bowditch, Bartlett, Whitmore, 
President Baker, Treasurer Hawley, 
Secretary Burke 

It was 

VOTED: To dispense with the reading of the call for 
the meeting. 

It was 

VOTED: To dispense with the reading of the minutes of 
the previous meeting. 

President Baker recommended to the committee that for the 

duration of the war, the Stockbridge School of Agriculture be 

allowed to accept entering students at minimum age sixteen instead 

of seventeen as is now required. This recommendation is made in 

view of the present draft age of eighteen and would permit students 

to complete the two-year Stockbridge course before they are called 

into service, or would enable them to be actively in agriculture 

at age eighteen to be eligible for de£"erment. During the last war 

the minimum entering age for Stockbridge students was sixteen years. 

After discussion, it was 

VOTED : To fix the minimum age for entering Stockbridge 
students at sixteen years for the duration of 
the war. 

There was discussion of the policy of the College concern- 
ing the granting of degrees to seniors called into military service 
before the end of the college year. The committee did. not vote on 
a policy but suggested that the names of seniors in good standing 
who were called to military service after completing three and one- 

olleg^ work be recommended to the full Board at its 



I 



I 



lOMMITTEE 



150-2-30. NO. H214-B 



THE MASSACHUSETTS STATE COLLEGE 

next meeting for action in the matter of degrees. 

President Baker indicated that the Navy had requested the 
College to release 11 seniors enlisted in the V-7 program so that 
they might enroll in a special training course at Columbia Universi- 
ty beginning April 5» The Navy requested their release only if 
this College was ready to grant degrees to the men. After 
discussion, it was agreed that the President would inform the Navy 
that he stood ready to recommend to the Board of Trustees that de- 
grees be granted to these 11 seniors all of whom are in good stand- 



ing, 



President Baker informed the committee that the Army Air 



Forces Contract Board had visited the campus and worked out cost 
figures with the college officers subject to approval of the Trustee 
Mr. Hawley distributed copies of the proposed contract which had 
been approved by the Attorney General as to form. Copy of letter 
from Assistant Attorney General Clapp is made part of these 
minutes. He indicated that the contract contained a clause allow- 
ing for re-negotiation to permit revision of figures upwards or 
downwards according to experience. The basis of the contract is no 
profit no loss. After consideration and discussion, it was 

VOTED: To approve the Army Air Forces Contract No. 
W2620 AC-97 dated February 18, 1943 on the 
basis of the figures submitted by the Presi- 
dent and the Treasurer. 

Copy of this contract is made a part of these minutes. 

The committee further recommended that this contract be signed by a 

majority of the members of the Board, and Trustees Bowditch, 

Bartlett, and Whitmore then signed four copies of the contract. 



1147 



V-7 

Program 



-army Air Forces 
Contract 



114. 



COMMITTEE 



Stallion 
loan of 



A-H eiub 
Buildings 



THE MASSACHUSETTS STATE COLLEGE 



Mr. Llawley suggested that it might be advisable for him 
to go to Hew York City to talk further with members of the Army 
contract group to learn more about re-negotiations. The committee 



approved Mr . Hawl ey ' s sugg e s t ion . 



March 25, 1VA3 



Mr. Hugh ?. Baker 
Massachusetts State College 
Amherst, Mass. 

Dear Sir: 

I perceive no reason why the enclosed form of 
proposed contract between the War Department and the 
Trustees of the College is not such form as would be 
proper for the Trustees of the College to sign, if 
they deem it desirable . 

Very truly yours, 

/s/ ROBERT T. BUSHIJELL, Attorney 

General 
By ROGER OLAPP, Assistant Attorney General. 

President Baker informed the committee that the Morgan 

stallion loaned to the College by the Federal Government had been 

withdrawn for service elsewhere and that McQuestion Brothers of 

Hadley had offered to loan to the College a Tennessee Walking 

stallion which would be available for breeding on the same basis 

as was the Morgan stallion. The College would not be responsible 

for injury or death beyond the obligation of exercising normally 

careful husbandry and the stallion would be available for breeding 

to McQuestion Brothers' mares at no cost. It was 

VOTED : To authorize the College to enter into contract 
with McQuestion Brothers on the basis described 
above . 

President Baker read memorandum from Director Munson dated 

March 25 and requesting establishment of a policy as to use of the 

A-H Club buildings for the Army Air Force cadets. The members of 



I 



I 



150-2-38. NO. 121 4-H 



OMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

the Executive Committee expressed the feeling tiiat in time of war it 

was necessary that the College contribute to advancement of the 

national war program in every way possible. The committee then 

VOTED : To authorize the College administration to use 

the 4-H Club buildings in anyway that contributes 
to the college war effort. 

President Baker and Treasurer Hawley indicated that it 

would probably be both necessary and desirable for the College to 

rent or lease fraternity houses for the duration of the war for the 

housing of college students. With the Army now using Thatcher and 

Lewis dormitories, and later Abigail Adams and North College, the 

regular students will need to find desirable rooms near the campus. 

The fraternities are losing men and are fearful that unless the 

College can take over the houses, they will be forced out of 

existence. It would be to the advantage of the College to keep the 

fraternities going so that after the war they can resume their 

function of feeding and housing students. After discussion by the 

committee, it was 

VOTED ; To authorize the Treasurer to negotiate and pre- 
pare leases for the use of fraternity houses during 
the war period and to submit these leases to the 
Trustees and to the Governor and Council. 

President Baker reported that the First Service Command- 
Corps of Engineers- had asked if the College could take a group of 
enlisted men for training in engineering and chemistry. The Presi- 
dent indicated to the First Service Command representatives that the 
College could take a total of 1,000 service men only in addition to 
its regular student body and that it was obligated to the Army Air 
Forces for the training of 1,000 cadets. If the First Service 
Command could work out a plan with the Army Air Forces so that the 



1149 



Fraternity 
Houses 



First Service 
Command 

Corps of 

Engineers 



1150 



COMMITTEE 



Food Production 
Program 



THE MASSACHUSETTS STATE COLLEGE 

College could train some men from each group within its 1,000 quota, 
the College would be glad to adjust its plans accordingly. The 
President indicated to the committee that he felt this would not be 
done and that the College would continue wit,h its present Army Air 
Forces program. 

The President also reported on the college food pro- 
duction program being developed under a special committee appointed 
by the President on December 23, 1942 and headed by Grant Snyder, 
Head of the Department of Olericulture. This committee has laid out 
a program to increase food production at the College and particularly 
to emphasize production of such foods as may be used in the College 
boarding halls for feeding of Army Air Force cadets and regular stu- 



dents. 



Since the campus committee was appointed, Mr. Maurice N, 



Winslow of the I^orfoi;: Prison Colony has been appointed by the 
Commission on Administration and Finance to act as coordinator of 
food production programs in all state institutions. Mr. Winslow 
has visited the College and indicated that money would be available 
for purpose of increasing food production. It appears that the 
College may be granted an additional $15,000 for this purpose. 

Members of the Executive Committee expressed the feeling 
that in normal times the College should avoid food production for 
its own sake but that in these times it would be well for the Presi- 
dent to continue with plans for food production on the basis which 
he had outlined above. In so far as possible, however, the food 
production program should remain as an incidental feature of the 
educational program of the College. 



[ 



February 18, 1943- 



I 



Contract Mo. Contract, #W?6?0 an - 97 
Negotiated Contract 



TRAINING UNIT CONTRACT 



WAR DEPARTMEHT 



CONTRACTOR: MASSACHUSETTS STaTE COLLEGI 



I 



ADDRESS! 



AMHERST, MASSACHUSETTS 



PAXMEST 



To be mad© by Finance Officer, United States 

Army, at 26 Journal Sq uare, Jersey City, N.J , 



The supplies and services to b© obtained by this instrument are authorized 
by, are for the purposes set forth in, and are chargeable to the f ollowing pro- 
curement authorities, the available balances of ^hich are sufficient to cover 
the cost of the same: 



I 



For Article 1 
For Article 2 
For Article 3 - AC 
For Article 4 ■ ■ MD 
For Article 5 
For Article 6 



- ENG 32620 P 
ENG 32620 ? 

3019 P 

4837 P 

QM 9 P 

- ENG 32620 ? 



331-99 A 0905-23 
331-05 A 0905-23 
512-07 A 0705023 
410-07 A 0805-23 
411-07 A 0502-23 
331-07 A 0905023 



Howard E. Cox 



Major, Air Corps 
District Contract Officer 



24-11343 



-1- 



CONTRACT 
between 
THE UNITED STATES OF AMERICA 
and 

Massachusetts State Colle ge 

THIS CONTRACT, mad© thi s 22nd d ay o f April 1943, 
between the UNITED STATES OF AMERICA (hereinafter called the Government) , 
represented by the Contracting Officer executing the contract, and 

?3assachusetts State College , 

(hereinafter called the Contractor), an institution established and existing 
under the laws of the State o f Massachusetts a nd located at 

Amherst, Massachusetts , WITNESSETH t 

TfaHEREAS, the War Department requires the us® of the Contractor's 
property and services for the operation of a College Training Detachment 
For Air Crew Students, F.T.C. Pref light Course 

(referred t o herein as the Training Unit) t and 

WHEREAS, it has been administratively determined that the use 
of the Contractor's property and services by the fiar Department will be in the 
interest of the Government and necessary for the prosecution of the war, and 
the Contractor is willing to grant such use and furnish such service all as 
hereinafter set forth, 

NOW, TliEREFOIiE, in consideration of the premises and of the mutual 
convenants and agreements hereinafter contained, the parties hereto do mutually 
agree as follows! 

ARTICLE 1. ACTIVATING EXPENSES . 

i 

(a) Annexed hereto as Schedule 1 is a plat or other general description 
of the side of the Training Unit, together v.ith a statement of the 
Contractor's ownership of or interest in said property. The Con- 
tractor represents that the statement contained in Schedule 1 is 
correct, and confirms any agreements therein set forth. 

(b) Annexed hereto as Schedule 2 is a statement showing the alterations, 
improvements, equipmont, and other work required to activate the 
Training Unit, indicating thereon the items to be performed or fur- 
nished by the Contractor at the expense of the Government, and . 
setting forth the estimated cost thereof. The Contractor will ob- 
tain the advance approval of the Contracting Officer or his author- 
ized representative, with respect to plans, specifications, equip- 
ment lists, estimated costs, subcontracts and purchase orders, 
covering those items to be performed or furnished at the expense 

of the Government | provided that, whenever reasonably necessary in 
order that the facilities will be ready in time, the Contracting 



24-11343 -2- 



r 



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Officer, or his authorized representative, on application of the 
Contractor, may waive such approval as to specific items. 

(c) The Contractor will proceed diligently in the performance of 
Article 1 (b) to the extent possible within the total activating 

expense o f twenty-nine thousand four hundred thirty-one dollars & fif ty cents, 

dollars ( & 29 ,431 -50 ). The Contractor will comply with 

any directions given by the Contracting Officer, or his authorized 

representative, with respect to the placing, modification and 

cancellation of any subcontract or purchase order or with respect 

to any other matter reasonably necessary for the purpose of expediting 

the completion of the items included in Schedule 2. 

(d) All materials, supplies and equipment furnished and all work done at 
the expense of the Government shall be subject to inspection and test 
by the Contracting Officer, or his authorized representative. The 
Contracting Officer, or his authorized representative, shall have 
the right within a reasonable time, to require correction or replace- 
ment of anything determined by the Government to be defective. The 
cost of such correction and replacement, where it is not due to the 
fault or neglect of the Contractor, shall be included in the activat- 
ing expense to be paid by the Government. i 

(e) The Contracting Officer, or his authorized representative, by order 
in writing to the Contractor, or the Contractor with the prior con- 
sent of the Government, may at any time cancel any or all items in- 
cluded in Schedule 2, or make any changes in or addition to such 
items, any decrease or increase in the cost thereof to be subject to 
the approval of th e Com, General, AAF Materiel Comm^nco r his author- 
ized representative j, and be included in a supplemental agreement to 
this contract. Ho such order shall reduce any amount listed in 
Schedule 2 below the amount theretofore properly expended or incurred 
by the Contractor with respect thereto unless the Contractor consents 
to such reduction. 

(f ) The Government will reimburse the Contractor for reasonable costs and 
expenses (not in excess of the amount stated in paragraph (c) hereof, 
as the same may have been modified) incurred by the Contractor directly 
in connection with the alterations, improvements, equipment and other 
work performed or furnished by the Contractor at the expense of the 
Government listed in Schedule 2, as accepted by the Contracting 
Officer or his authorised representative, in accordance with sound 
accounting practice; including reasonable costs and expenses incurred 
directly for labor (exclusive of salaries of the Contractor's executive 
officers, but inclusive of payments mad® by the Contractor in connection 
with direct labor under the Social Security Act and other applicable 
statutes and regulations), materials, tools, machinery, supplies, 
services, utilities, power and fuel; subcontracts; rental paid by the 
Contractor for third party owned equipment; premiums on such bonds 

and insurance policies as the Contracting Officer may approve or re- 
quire. The Contractor shall submit invoices and statements of cost 
in such form and reasonable detail as the Government shall require, 
certified by the chief financial officer of the Contractor, covering 
costs and expenses incurred by the Contractor in connection with such 
items in Schedule 2 which, under the provisions of Article 1 (b), are 
to be performed or furnished at the expense of the Government. Within 
fifteen (15) days after submission of each invoice and statement of 

24-11343 -3- 



cost, the Government shall sake provisional payment of the amount 
shown thereon j provided thtt each provisional payment shall be subject 
to reduction to the extent of any amounts improperly included in the 
related invoice and statement of cost, and shall also be subject to 
reduction for over-payments or to increase for under-payments on pre- 
ceding invoices. At any time or tidies prior to final payment on 
account of cost, the Government shall make such audit of the invoices 
and statements of cost as it shall deem proper. On submission of the 
final invoice and statement of cost, the Government shall, as promptly 
as practicable, pay any balance of cost owing under this Article. 

(g) In addition to jpayment as aforesaid, the Government will pay the 

Contractor the amount of & 882.95 a s compensation for its general 
administrative and overhead expense connected with the items listed 
on Schedule 2, this amount having been agreed upon., based on experience, 
as fairly representing the amount of such expenses reasonably applicable 
to such items , 

(h) When the Government makes final payment under paragraph (f ) of this 

Article, the Contractor shall promptly deSver to the Contracting Offi- 
cer a release or general waiver of lien satisfactory to the Government 
covering the items for which payment is mad© under this Article. 

ARTICLE 2. USE OF FACILITIES 

(a) Attached hereto as Schedule 3 is a statement identifying the buildings 
and other property of the Contractor and stating the general extent of 
use ifaereef for the Training Unit • The Contractor shall make available 
its buildings, equipment and other property to the extent sho^n on said 
Schedule 3, for the use of the Training Ifciit, together with reasonable 
rights of access thereto. As to any property to be used jointly by the 
Training Unit and the Contractor . y the extsnt and times of use to be made 
by the Training Unit and the Contractor, respectively, shall be subject 
to agreement from time to time between the Commanding Officer of said 
Unit and the Contractor, but the Contractor shall give all reasonable 
priority in the property shown in Schedule 3 to the Training Unit pro- 
gram. 

(b) The Government will pay the Contractor compensation for the use of its 
property for quarters, instructional and other purposes at the rate of 

f our thousand nine h undred sixty-one {$ A, 961.00 ) dollars per month 

beginning on March 1, 1943 _, 1943, and beginning April 1st 

$6,183.75 per month. 
ARTICLE 3. INSTRUCTIOH 

(a) The Contractor will provide instruction in accordance with the curric- 
ulum of the Training Unit for not to excee d 750 ^trainees 

at any one time (or such larger number as the Contractor may consent to 
instruct). All matters relating to such instruction, including the 
teachers and instructors, the methods of instruction, the size and 
number of classes, and the supplies and equipment^ shall be in accord- 
ance with the requirements prescribed for the curriculum by the Govern- 
ment as set forth in Schedule 4, attached hereto. The Commanding Offi- 
cer of the Training Unit shall consult regarding any of these matters 
v/ith the authorized representative of the Contractor who shall be the 



24-11343 -4- 



r 



[ 



i 



I 



I 



I 



head of the contracting institution or hie deputy, and similarly the 

Contractor shall consult with the Commanding Officer. The Government 

shall pay to the Contractor compensation for providing instruction in 

accordance with this Article at the rat© o f sixteen thousan d four hundred seventy- two 

( > 16.A72.00 ) dollars per month beginning o n Maroh 1 , 1QZ.3. * , dollars. 

1943. 

(b) In the event that changes in the quantity or character of instructional 

services are required by the Government from ti^ae to time. Schedule 4 
shall be amended and the compensation in Article 3 (a) shall be equit- 
ably adjusted accordingly. 

ARTICLE A. MEDICAL SERVICES 

(a) The Contractor will provide medical services and supplies, including 
hospitalization, and dental care of an emergency nature. 

(b) The Government will pay to the Contractor for the aforesaid services 

and supplies, compensation at the rate o f two thousand one hundred dol lars 

( $ 2,100. 00 ) dollars per month* commencin g March 1 , 1943 9 

and $2,025 .00 per month beginning Apri}. 1, 1943 • 
ARTICLE 5* SUBSISTENCE 

(s) The Contractor will prepare and serve three meals per day to the Army 
trainees and other enlisted personnel at the Training Unit, but not to 
exceed 76 ft p ersons at any one time (or such larger number as the 
Contractor may consent to serve). The hours during which meals are 
served shall be as specified by th© Commanding Officer of the Training 
Unit, and th© quality, quantity and type of food and the purchase, 
preparation and serving thereof shall comply with Array standards. 

(b) The Government will pay to the Contractor compensation for subsistence 
at the rate of $1.25 p er man per day, beginning on M arch i. _ . 
1943* of which said sum & .80 r epresents raw food costs, for the 
number of men reported by the Commanding Officer to the Contractor to 
be on rations. In the ©vent that food supplies are obtained or pur- 
chased by the Contractor from Government-issue stores, adjustment of 
the above rate will be mutually agreed upon by the parties hereto, 
such adjustment to be made by a change order issued by the Contracting 
Officer. 

ARTICLE 6 MAINTENANCE AND 0PERATI0M 

(a) The Contractor will provide light, heat, water, po?/er, janitorial 
services and all other services and supplies, for the operation and 
maintenance of the property and facilities used by the Training Unit 
of a capacity of not more tha n 765 t rainees and personnel (or such 
larger number as may be consented to by the Contractor), all in 
accordance with the requirements of the Contracting Officer. 

(b) The Government will pay to the Contractor for furnishing the services 
and o^K^^^^copa^ce^w^h this Article, compensation at the 
rate o f twenty-eight £69/100 TF 6. 228. 69 ) dollars per month be- 
ginning o n March 1. , _, 1943 ^ and $7,226.94 per month 

beginning April 1, 1943 » 
and $21,276.77 per month beginning April 1, 1943- The additional sum of $13,876.07 
for text books shall be payable on June 10, 1943. 

24-11343 -5- 



ARTICLE 7. REVISION OF BATES 

(a) The rates of payment provided in Articles 3, 4, 5$ and 6 may be re- 
vised from time to time as provided in this Article. 

(b) githin thirty (30) days afte r June 1, 1943 



and T&thin thirty (30) days after expiration of each three months' 
period thereafter, the Contractor will advise the Contracting Officer 
if the Contractor desires any revision of the existing rates of com- 
pensation. If the Contracting Officer desires any revision of the 
existing rates, he will notify the Contractor to thfvt effect during 
the same thirty (30) day period. 

(c) The Contracting Officer and the Contractor will mutually agree upon 
the revised rate or rates and the effective date thereof, which rate 

or rates shall be subject to the approval o f Com, Gen. A.A.F. Mater iel Command 

or his authorized representative. If the Contracting Officer and 

Contractor are unable to reach an agreement within thirty (30) days 

after a request is made for a revision, the Under Secretary of War 

shall determine the revised rat® or rates uid the effective date 

thereof. 

(d) Any revised rate or rates shall be embodi©d in a supplemental agree- 
ment to this contract and shall continue in effect until subsequently 
revised in accordance with the provisions of this Article. 

ARTICLE 8. PAYMENT 

(a) The Contractor shall furnish to the Commanding Officer of the Training 
Unit monthly invoices setting forth the sums payable by the Government 
to the contractor in accordance with the terms of this contract, other 
than sums payable under Article 1 hereof. The Commanding Officer will 
forward such invoices with appropriate certification to the Contracting 
Officer for preparation of public vouchers. Within fifteen (15) days 
after receipt of an invoice the Government shall pay the Contractor 
the sum payable thereunder. 

ARTICLE 9. INVENTORY AND INSPECTION REPORT 

(a) As of the commencement date of this contract, or as soon thereafter as 
practicable, a joint inventory and condition report of all personal 
property to be used exclusively by the Government hereunder shall be 
made and reduced to writing, which report shall reflect the then present 
condition, and shall be signed on behalf of the parties hereto, and 
attached to and made a part of Schedule 3 of this contract. The said 
inventory shall be conclusive as to quantity and condition, and since 
the Contractor is compensated under Article 6 for maintenance and 
repair, no claim shall be made by the Contractor against the Government 
or allowed in connection with said property or other property covered 
by Schedule 3. 

(b) All property furnished by the Government and all property to which the 
Government has acquired title under the provisions of Article 10, shall 
be inventoried by the parties hereto and placed on the records of the 
Property Officer of the Government, and appropriately marked or sten- 
ciled by the Property Officer. 



24-11343 



i 



( 



i 



ARTICLE 10. TITLE TO PROPERTY 

1(a) Title to property for which payment is made or to be made by the 
Government under Article 1 hereof shall vest in the Government at 
the time of such payment, or at the time of delivery to the Con- 
tractor, or to the Government, whichever shall occur first and the 
Government shall have the full right to use said property in con- 
junction with the property described in Schedule 3- 
(b) No property to which the Government has or hereafter acquires title 
shall be or become a fixture or realty by reason of being affixed to 
any realty, and said property may be removed or otherwise disposed of 
upon the expiration or termination of the contract or any renewal 
thereof. The Contractor shall not lease, sell, assign, or otherwise 
transfer any realty occupied by property of the Government without 
first having obtained the approval in writing of the Contracting 
Officer. 

ARTICLE U. MISCELLANEOUS 

(a) The Contractor will exert all reasonable efforts to carry into effect 
any directions and regulations of the Government with respect to any 
matter reasonably required for the welfare and operation of the Train- 
ing Unit. To the extent that compliance therewith shall fall outside 
the scope of this contract, an appropriate supplemental agreement shall 
be executed by the parties after determination by the Contracting 
Officer of the cost to be paid by the Government. 

(b) The Contractor will make all reasonable efforts to comply with any 
request of the Government for the use of additional buildings and 
facilities by the Training Unit on fair termsi and the Contractor 
will not unreasonably withhold its permission ht the Government de- 
sired to augment facilities for use by the Training Unit. 

(c) Th© Contractor will not b® held responsible for any failure to take 
or delay in taking any action under this contract where the Contractor 
has used its best efforts and such delay or failure is due to causes 
beyond its control. 

ARTICLE 12. TMMINATIOif 

(a) The term of this contract shall extend to June 30, 1943} provided 
that this contract may at th© option of the Government be renewed 
annually, but no such renewal shall extend beyond six months after 
the date of termination of the unlimited national Emergency, as de- 
clared by the President of the United States on May 27, 1941 
(Proclamation 24$7). 

(b) At any time and from time to tiiae the Government may terminate all or 
any part of the Government's rights to use the Contractor's property 
and to receive the services to be rendered by the Contractor under 
this contract, by giving to the Contractor ninety days notice in writing. 

(c) In case any of the buildings or facilities used by the Training 
School are destroyed or damaged by fire or other casualty and such 
destruction or damage substantially interferes with the operation of 



I 



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24-11343 -7- 



the Training Unit, the Government within fifteen (15) days after 
such event may by written notice terminate all or any part of the 
Government's rights to use the Contractor's property and to receive 
the services to be rendered by the Contractor under this contract, 
and such notice shall be effective forthwith upon receipt. 

(d) Upon any termination of a part only of the Government's rights 
hereunder, the Contracting Officer and the Contractor shall revise 
the rates of compensation to be effective under this contract from 
and after such termination* If the Contracting Officer and the 
Contractor are unable to agree, the Under Secretary of Ear shall de- 
termine the revised rates* 

(e) Upon termination being effected with respect to all of the Govern- 
ment 's rights under this contract, no further liability shall accrue 
against the Government under Articles 2, 3, 4, 5 and 6 hereof. Any 
reduction in rates between the date of notice and the effective date 
of termination shall be subject to mutual agreemant of the parties. 

(f) Upon any termination of this contract, the Government will pay to 
the Contractor such sum as is agreed upon as reasonably necessary 
to compensate the Contractor for loss in any commitments with the 
contractor's personnel where such commitments do not extend beyond 
the fiscal year in which the contract is terminated, and are for the 
purpose of furnishing instruction in accordance with the provisions 
of this contract $ provided the Contractor shall at first have used 
due diligence to avoid personnel commitments beyond the terms of this 
contract, and provided further that the Contractor shall use every 
effort to relocate the personnel in other employment. Any agreement 
hereunder shall be embodied in a supplemental agreement to this con- 
tract. In case the parties fail to reach an agreement, the matter 
shall be determined by the Under Secretary of War. 

(g) Whenever any notice of termination is given, the Contractor and the 
Government will use their best efforts to mitigate any losses on any 
commitments or any other losses which may be suffered by the parties 
in connection with such termination. 

ARTICLE 13. DISPOSITION OF GOVERNMENT PROPERTY ON TERMIHATIQH 

(a) It is expected that, upon the expiration or termination of this 
contract, the Government and the Contractor will be able to agree 
upon a fair arrangement as to the use of, or disposition of the 
property listed on Schedule 2, and the provisions set forth in the 
following paragraphs of this Article are to be subject to the terms 
of any such agreement. 

(b) Within a period of thirty (30) days after the expiration or effective 
date of termination of this contract, the Contractor shall have the 
privilege of purchasing any item of equipment in Schedule 2 and of 
purchasing or leasing any other property listed therein. 

(c) Upon receipt of notice from the Contractor specifying the items it 
desires to purchase or lease, the Government will advise the Con- 
tractor as to the sale price or rental acceptable to the Government. 
The sale price of equipment shall not be lower than the lowest price 
that the Government is willing to accept from any other purchaser. 
The sale price or rental of other property shall take into considera- 
tion the fair value of such property and any cost of making such 

24-11343 -8- 



i 



(d) property available for use by the Contractor. 

The Contractor shall not be entitled to use any equipment or 

I property included in Schedule 2 except in accordance with -the 
provisions of this Article, and the Government reserves the right 
to remove any equipment or property not sold or leased to the Con- 
tractor. The Contractor will protect and maintain such property 
pending final disposition thereof in accordance with this Article, 
but such obligation shall not extend for longer than twelve (12) 
months after the expiration or termination of this contract, or, 
as to property leased to the Contractor under this Article, for 
twelve (12) months after th3 expiration or termination of such 
lease and any property not removed within such period shall be 
deemed to be abandoned. 

(e) The Government shall be under no obligation to remove any of its 
property or to restore the premises upon the expiration or termina- 
tion of this contract. 

PART II 

GENERAL PROVISIONS 

ARTICLE U. FAILURE OF GOVEKNMSKT TO INSIST OH COMPLIANCE 

The failure of the Government to insist, in any one or more instances, upon 
performance or prompt performance of &&y of the terms, covenants or conditions of 
this contract shall not be construed as a waiver or relinquishment of the Govern- 
ments right to the future prompt performance of any such term, covenant or con- 
dition, and the Contractor's obligation in respect of such future performance 
siiall continue in full force and effect. 

ARTICLE 15. RECORDS 

(a) The Contractor shall keep adequate records and books of account 
showing the actual cost of its performance of this contract. The 
method of accounting employed by the Contractor shall be subject to 
the approval of the Contracting Officer, but no material change will 
be made therein if the same conforms to good accounting practice and 
is sufficient for the purposes of this contract. 

(b) At such intervals as may be designated by the Contracting Officer, 
the Contractor will furnish to tha Contracting Officer a statement, 
certified by the chief financial officer of the Contractor, showing 
the actual cost to the Contractor of performance of Articles 3$ U» 
5 and 6 during the applicable preceding period. The Contractor will 
prepare the statement of cost in such form and reasonable detail as 
the Contracting Officer may require. 

(c) The Contracting Officer shall at all tiwies be afforded proper facil- 
ities for inspecting the records and books of account pertaining to 
this contract and shall at all reasonable times have access thereto 
for such purposes. All information obtained from said records and 
books of account shall be treated as confidential. 

(d) The Contractor shall preserve all records and books of account per- 
taining to this contract} provided, however, that if the Contractor, 



2WL1343 -9- 



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, at any time after six (6) years next following the date upon which 
the final payment under the contract becomes due, desires to dispose 
of said records and books of account , it shall so notify the con- 
tracting Sfficer, who shall in writing either authorize their de- 
struction or notify the Contractor to turn over the same to the 
Government for such disposal as it may desire to make thereof j the 
Contractor shall promptly comply with such notice. 

ARTICLE 16. ASSIGNMENT OF RIGHTS HEREUNDER 

(a) Claims for monies due or to become due the Contractor from the Gov- 
ernment under this contract may be assigned to a bank, trust company 
or other financing institution, including any Federal lending agency. 
Any such assignment shall cover all amounts payable under this con- 
tract and not already paid, and shall not be made to more than one 
party, except that any such assignment may be made to one party as 
agent or trustee for two or more parties participating in such 
financing. 

(b) In the event of any such assignment the assignee shall file four 
signed copies of a written notice of the assignment, together with 
one copy of the instrument of assignment, with each of the following! 
(i) General Accounting Office j 

(: T i) the Contracting Officer* 

(iii) the surety or surities upon the bond or bonds, if any, 

in connection v.ith this contract! 
(iv) the officer designated in this contract to make payments 

thereunder. 

(c) Any claim under this contract which lias been assigned pursuant to the 
foregoing provisions of this Article may be further assigned and re- 
assigned to a bank, trust company or other financing institution, in- 
cluding any Federal lending agency. In the event of such further 
assignment or reassignment the assignee shall file one signed copy of 
a written notice of the further assignment or reassignment together 
with a true copy of the instrument of further assignment or reaesign- 
ment with the contractor) and shall file four signed copies of such 
written notice and one copy of such instrument with each of the 
parties designated in the preceding paragraph. 

(d) No assignee shall divulge any information concerning the contract ex- 
cept to those persons concerned with the transaction. 

(e) Payment to an assignee of any claim under this contract shall not be 
subject to reduction or set-off for any indebtedness of the assignor 
to the United States arising independently of this contract. 

(f) Indication of the assignment of claim and of any further assignment 
thereof and the name of the assignee will be made on all vouchers 
or invoices certified by the Contractor. 

ARTICLE 17. COVENANT AGAINST CONTINGENT FEES 

The Contractor warrants tliut it has not employed any person to solicit or 
secure this contract upon any agreement for a commission, percentage, brokerage or 
contingent fee. Breach of this warranty shall give the Government the right to 
annul the contract, or, in its discretion, to deduct from the contract price or 



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24-11343 _10_ 



consideration the amount of such commission, percentage, brokerage of contingent 
fee. This warranty shall not apply to commissions payable by contractors upon 
contracts or sales secured or made through bona fide established commercial or 
selling agencies maintained by the Contractor for the purpose of securing 
business* 

ARTICLE 18. OFFICIALS HOT TO BENEFIT 

No Member of, or Delegate to Congress, or Resident Commissioner, shall be ad- 
mitted to any share or part of this contract or to any benefit that may arise there 
from, but this provision shall not be construed to extend to this contract if made 
with a corporation for its general benefit i 

ARTICLE 19. DISPDTES 

Except as otherwise specifically provided in this contract, all disputes con- 
cerning questions of fact which may arise under this contract, and which are not 
disposed of by mutual agreement, shall be decided by the Contracting Officer, who 
shall reduce his decision to writing and mail a copy thereof to Contractor at his 
address shown herein. Within 30 days from said mailing the Contractor may appeal 
in writing to the Secretary of War, whose written decision or that of his desig- 
nated representative or representatives thereon shall be final and conclusive upon 
the parties hereto. The Secretary of War may, in hi3 discretion, designate an 
individual or individuals, other than the Contracting Officer, or a board as his 
authorized representative to determine appeals under this Article. The Contractor 
shall be afforded an opportunity to be heard and offer evidence in support of his 
appeal. The president of the board, from time to tirae, may divide the board into 
divisions of one or more members and assign members thereto. A majority of the 
members of the hoard or of a division thereof shall constitute a quorum for the 
transaction of the business of the board or of a division, respectively, and th© 
decision of a majority of the members of the board or of a division shall be 
deemed to be the decision of th© board or of a division, as the case may be. If 
a majority of the members of a division are unable to agree on a decision or if 
within 30 days after a decision by a division,', ths board or the president thereof 
directs that the decision of the division be reviewed by the board, the decision 
will be so reviewed, otherwise the decision of a majority of the members of a 
division shall become the decision of the board. If a majority of the members of 
the board is unable to agree upon a decision, the president will promptly submit 
the appeal to the Under Secretary of Ear for his decision upon the record. A 
vacancy in the board or in any division thereof shall not impair the powers, nor 
affect the duties of the board or division nor of the reaseining members of the 
board or division, respectively. Any member of the board, or any examiner desig- 
nated by the president of the board for that purpose, may hold hearings, examine 
witnesses, receive evidence and report the evidence to the board or to the 
appropriate division, If the case is pending before a division. Pending decision 
of a dispute hereunder the Contractor shall diligently proceed with the performance 
of this contract. Any sum or sums allowed to the Contractor under the provisions 
of this Article shall be paid by the United States as part of the cost of the 
articles or work herein contracted for and shall be deemed to be within the con- 
templation of this contract. 



24-11343 -11- 



ARTICLE 20. CONVICT LABOR 

The contractor shall not employ any person undergoing sentence of imprisonment 
at hard labor* This provision ©hall not be construed to prevent the contractor or 
any subcontractor hereunder from obtaining any of the supplies, or any component 
part 8 or ingredients thereof , to be furnished under this contract of any of the 
materials or supplies to be used in connection with the performance of this con- 
tract, directly or indirectly, from any Federal, State or territorial prison or 
prison industry, Provided, That such articles, materials or supplies are not pro- 
duced pursuant to any contract or other arrangement under which prison labor is 
hired by or employed or used by any private person, firm or corporation. 

ARTICLE 21. AMTI-DISCRIMINATIQN IN EMPLOYMENT 

(a) The Contractor, in performing the work required by this contract, 
shall not discriminate against any worker because of race, creed, 
color, or national origin. 

(b) The Contractor agrees that the provision of paragraph (a) above will 
also be inserted in all of its subcontracts. For the purpose of this 
Article, a subcontract is defined as any contract entered into by the 
Contractor with any individual partnership, association, corporation, 
estate, or trust, or other business enterprise or other legal entity, 
for a specific part of the work to be performed in connection with . 
the supplies or services furnished under this contract j provided, 
however, that a contract for the furnishing of standard or commercial 
articles or raw material shall not be considered as a subcontract. 

ARTICLE 22. EH5HT-HQUR LAW 

No laborer or mechanic doing any part of the raork contemplated by this con- 
tract, in the employ of the contractor or any subcontractor contracting for any 
part of said work contemplated, shall be required or permitted to work more than 
8 hours in any one calendar day upon such work at the site thereof, except upon 
t&e condition that compensation is paid to such laborer or mechanic in accordance 
with the provisions of this Article. The wages of every laborer and mechanic 
employed by the Contractor or any subcontractor engaged in the performance of this 
contract shall be computed on a basic day rate of 8 hours per day and work in ex- 
cess of 8 hours per day, is permitted only upon the condition that every such 
laborer and mechanic shall be compensated for all hours worked in excess of 8 
hours per day at not less than one and one-half times the basic rate of pay. For 
each violation of the requirements of this Article a penalty of &5 shall be im- 
posed upon the Contractor for each laborer or mechanic for every calendar day in 
which such employee is required or permitted to labor more than 8 hours upon said 
1 ork without receiving compensation computed in accordance with this Article, and 
all penalties thus imposed shall be withheld for the use and benefit of the Gov- 
ernment I Provided | That this stipulation shall be subject in all respects to the 
exceptions and provisions of U.S. Code, title 40, sections 321, 324, 325, and 
326, relating to hours of labor, as modified by the provisions of Section 303 of 
Public Act No. 781, 76th Congress, approved September 9, 1940, relating to com- 
pensation for overtime. 

24-11343 -12- 






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ARTICLE 23. RENEGOTIATION 

(a) Upon the written request of the Secretary, at such period or periods 
when, in the judgement of the Secretary, the profits accruing to the 
Contractor under this contract can be determined with reasonable 
certainty, the contract price will be renegotiated to eliminate there- 
from any amount found as a result of such renegotiation to represent 
excessive profits* The request of the Secretary shall fix a place 
for renegotiation and a time for commencement thereof not later than 
one year after the close of the fiscal year of the Contractor within 
which completion or termination of the contract, as determined by 

the Secretary occurs. 

(b) The Contractor will furnish to the Secretary such statements of actual 
costs of production and such other financial statements, at such times 
and in such form and detail, as the Secretary may prescribe, and will 
permit such audita and inspections of its books and records as the 
Secretary may request. 

(c) The Government shall retain from amounts otherwise due the Contractor, 
or the Contractor shall repay to the Government if paid to him, any 
amount of the contract price found as a result of such renegotiation 
to represent excessive profits and not eliminated through reductions 
in contract price or otherwise, as the Secretary may direct, 

(d) The Contractor will include in each subcontract made by it with the 
approval of the Contracting Officer, under tliis contract for an 
amount in excess of 0100,000, the following provisions! 

"ARTICLE Renegotiation Pursuant to Section 403 of the 

Sixth Supplemental National Defense Appropriation Act, 1942, as amended 

tt (l) Upon the written demand of the Secretary „ at such period or 
periods when, in the judgement of the Secretary, the profits accruing 

to u nder this contract 

(subcontractor) 

can be determined with reasonable certainty, the 'Secretary and _ 

„ will renegotiate the coa- 



( subcontractor) 

tract price to eliiainate therefrom any amount found as a result of 
such renegotiation to represent excessive profits. The demand of the 
Secretary shall fix a place for renegotiation and a time for the com- 
mencement thereof not later than one year after the close of the fiscal 
year of the subcontractor within which completion or termination of the 
contract, as determined by the Secretary, occurs. 

"(2) _ ' wiU furnish to 

(subcontractor) 
the Secretary such statements of actual costs of production and such 
other financial statements, at such times and in such form and detail, 
as the Secretary may prescribe, and will jermit such audits and inspec- 
tions of its books and records as the Secretary may request. 

*(3) Any amount of the contract price found as a result of such 
renegotiation to represent excessive profits shall, as directed by the 
Secretary, - 

"(A) Be deducted bj m ^ m ^^^ m ^ m ^^^^^ m ^^^ m ^ mm ^ mm ^^^ mm ^ 

( contractor) 

24-11343 - 13 - 



from payment otherwise due to „ 

(subcontractor) 
under tills contract; or 

*(B) Be paid by . mmm directly to 

the Government , if paid to him; or 

"(C) Be eliminated through reductions in the contract price 
or otherwise. 

"(4) . agrees that ___ 

( subcontractor) 

. shall not be liable to 

(contractor) 

.__« M M-__-__ MM _ mM __ M __-__- MM «. ^ or or on account of any amount 

(subcontractor) 
paid to the Government by . or deducted 

(subcontractor) 
, from payments other- 

(contractor) 
wise due under this contract, pursuant to directions from the Secretary 
in accordance with the provisions of this Article ♦ Under its contract 
with the Government, ...^^^^^^^^^^^^^^r..^..^^....^. is obligated 

(contractor) 
to pay or credit to the Government all amounts withheld by it from 

. _„________________ hereunder, 

( subcontractor) 

"(5) ,«-- 1 -^ < -«- 1 «---«-»-»««^. agrees (a) upon 

(subcontractor) 
direction of the Secretary, to include in any subcontract hereunder 
sections (1) to (6) inclusive of this Article, and (b) to make no 
subdivisions of any contract or subcontract for the purpose of evading 
the provisions of this section, and (c) to repay to the Government the 
amount of any reduction in the contract price of any such subcontract 
which results from renegotiation thereof by the Secretary, and which 

the Secretary directs . ■ • • . ■ *° withhold 

( subcontractor) 
from payments otherwise due under such subcontract and actually unpaid 

at the time . . . ' ■ rec ®* ves 8UC ^ 

(subcontractor) 
direction, 

"(6) As used in this Article, - 

"a. The term * Secretary* means the Secretary of War or any 
duly authorized representative of the Secretary Including the Con- 
tracting Officer, 

n b. The term • subcontract f means any purchase order or 
agreement to perform all or any part of the work, or to make or fur- 
nish any material, p? <rt, assembly, machinery, equipment or other per- 
sonal property, required for the performance of this contract, unless 
exempt under or exempted pursuant to Section 403 (i) of the Sixth 
Supplemental Rational Defense Appropriation Act of 1942 as amended by 
Section 801 of the Revenue Act of 1942. 

"c. The terms f renegotiate * and 'renegotiation 1 have the 
same meaning as in section 403 (b) of the Sixth Supplemental National 
Defense Appropriation Act, 1942, as amended. 



24-11343 - 14 - 



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"d. The term 'this contract* means this contract as 
modified from time to time,* 

(1) The Contractor agrees to make no subdivisions of any contract 
or subcontract for the purpose of evading the provisions of this 
Article* 

(2) If any renegotiation between the Secretary and any subcontractor 
pursuant to the provisions required by section (d) hereof results in 
a reduction of the contract price of the subcontract, the Government 
shall retain from payments otherwise due to the Contractor, or the 
Contractor shall repay to the Government, as the Secretary may direct, 
the amount of such reduction which the Secretary directs the Contractor 
to withhold from payments otherwise due to the subcontractor under the 
subcontract and actually unpaid at the time the Contractor receives 
such direction* 

As used in this Article - 

(1) The term "Secretary" means the Secret ry of V.ar or any duly au- 
thorized representative of the Secretary, including the Contracting 
Officer* 

(2) The term "subcontract" means any purchase order or agreement to 
perform all or any pt rt of the work, or to make or furnish any material, 
part, assembly, machinery, equipment or other personal property, re- 
quired for the performance of this contract, unless exempt under or 
exempted pursuant to Section 4*03 (i) of the Sixth Supplemental national 
Defense Appropriation Act of 19-42 as amended by Section 801 of the 
Revenue ~ct of 1942* 

(3) The term "renegotiate" and "renegotiation" have the same meaning 
as in section 403 (b) of the Sixth Supplemental National Defense 
Appropriation Act^ 1942, as amended* 

(4) The term "this contract" means this contract as modified from 
time to time* 

ARTICLE 24. LIABILITY F OR GOVBRKMEHT-OimED .PB3PERTI 

Except as to property the liability for which is fixed by any other instrument 
or agreement or by some other jsovfeion of this contract, the Contractor shall not 
be liable for loss or destruction of or damage to property of the Government in the 
possession or control of the Contractor in connection with this contract unless 
such loss, damage or destruction results from wilful misconduct or failure to ex- 
ercise good faith on the part of the Contractor's corporate officers or other rep- 
resentatives having supervision or direction of the operation of the whole of the 
Contractor's business or of the whole of any plant operated by the Contractor in 
the performance of this contract. 

ARTICLE 25. K0TXCS5S 

No notice, order, determination, requirement, consent or approval by either 
party hereto as hereinbefore provided, shall ba of any effect unless the same shall 
be in writing, 

ARTICLE 26. SCHEDULES 

The schedules attached hereto and all matters contained therein are hereby 



-15- 
24-11343 



made a part of, and incorporated in, thi3 contract. 

ARTICLE 27. APPROVAL 

THIS CONTRACT shall be subject to the approval of Com. General, A.A.F. 
or his authorised representative. Materiel Command 

ARTICLE 28. DEFINITIONS 



(a) 



The term "Secretary of War" as used herein shall include the Under 
Secretary of flar, and the term "his duly authorized representative" 
shall mean any person or board authorized by the Secretary of 
War to act for him other than the Contracting Officer. 



(b) Except fcr the original signing of this contract, and except as 
otherwise stated herein,' the term "Contracting Officer" as used 
herein shall include his duly appointed successor or his authorized 
representative • 

ARTICLE 29. ALTERATIONS 

The following changes were made in this contract before it was signed by the 
parties here tot 

IN WITNESS HHEREOF, the parties hereto have executad this contract as of the 
day and year first above written. 



S 



APPROVED: 5/27/43 



THE" UNITED STATES OF AMERICA 



k 



/s/ K. W. Props t 



Colonel Air Corps 

Acting District Supervisor 



TWO WITNESSES i 



By /s/ H. E. Cox 



(Contracting Officer) 

Howard E. Cox 
Major,. Air Corps 
District Contract Officer 



Address: 



Signature witnessed by: 



Massachusetts State College 
By Majority of Board of Trustees 

Addressx 



ABdress: 



24-11343 



James W. 
James W. 
James W. 
Robert D. 
Robert D, 
Robert D. 
Robert D, 
George H. 

George H. 
George H. 



Burke 

Burke 

Burke 
iiawley 
Hawley 
Hawley 
Hawley 
Mellen 

Mellen 

i'lellen 



-16- 



Nathaniel I. Bowditch 
Joseph W. Bartlett 
Philio F. f.hitmore 
Richard Saitonstall 

3Hugh P. Baker 

ijouis A. Webster 

James T. Cassidy 

Frank L. Boyden 

John ft. Haigis 

Katherine Canavan 



k 



CERTIFICATE 



James W. Burke 



certify that I am the 



a r e. 



Secretary of the corporation named as Contractor herein; that mm _ 

ppr^nR who signed this contract on behalf of the Contractor was—then 

T-mist.ftft of said corporation; that said contract was duly 

signed for and on behalf of said corporation by authority of its governing 
body and is within the scope of its corporate powers. 



IK WITNESS WHEREOF, I have hereunto affixed by hand and the seal of 
said corporation this 8th day of May . 194 3> 



! 



James W. Burke 



Secretary) 



(Corporate Seal) 



Approved form 

Roger Clapp 

Asst. Attorney General 



APPROVED IN COUNCIL 

May 19, 1943 

Joseph S. Mitchell 

Executive Secretary 



-17- 



24-11343 



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IMMITTEE 



150-2-38. NO. 321 4-B 



THE MASSACHUSETTS STATE COLLEGE 



President Baker indicated that the College administration 
would soon be requested to appear before the Ways and Means 
Committee in support of its two-year budget. He reminded the 
Executive Committee that considerable change would be necessary in 
the budget because of the undertaking of the Army Air Forces Program 

The committee authorized tne President and Treasurer to 
proceed with necessary changes in the budget in view of the Army Air 
Forces program already authorized bj the Trustees. 

The meeting was adjourned at 3 o'clock. 




_Secretary 



MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE 
April 30, 1943, 12M, Parker House, Boston 

PRESENT ; Trustees Bowditch, Bartlett, Fnitmore, 
Saltonstall, President Baker, 
Treasurer iiawley, Secretary Burke 

President Baker reported that the Congress of the United 
States, in passing H.J. Resolution 96, had appropriated $26,100,000 
to the War Food Administrator to be expended for assisting in pro- 
viding an adequate supply of workers for the production and har- 
vesting of agricultural commodities essential to the prosecution of 
the war. The resolution provides for the apportionment of funds to 
the States on the basis of need and for expenditure by the Agri- 
cultural Extension Services of the Land Grant Colleges in accordance 
with agreements entered into between the War Food Administrator and 

the Extension Services. 



Budget 



State Farm Labor 
Committee 



Food 
Production 



llSfC 



COMMITTEE 



Chi Omega 
Sorority - 
mortgage 



THE MASSACHUSETTS STATE COLLEGE 

President Baker stated that Governor Saltonstall has 
already appointed a State Farm Labor Committee with a budget of 
$55*000. Koy Moser of the College Extension Service is executive 
secretary of this committee and Trustee Whitmore is a member. 

Trustee Whitmore expressed his opinion that the work of 
the Governor's committee could easily be coordinated with the new 
program of the Extension Service. After consideration of the agree- 
ment form, it was 

VOTED; To authorize the President and the Director of 
Extension to enter into agreement with the War 
Food Administrator so that the Extension Service 
could accept and expend money allotted to it 
under terras of H.J. Resolution 96. 

President Baker and Treasurer Hawley informed the 
committee of request from Chi Omega sorority for a loan from endow- 
ment funds of the College to be secured oy a first mortgage on the 
house that the sorority proposes to purchase and which it is now 
renting. Mr. Hawley recalled that the College no?/ holds a mortgage 
of $12,000 on the Theta Chi fraternity and the mortgage pays 5%- 
The sorority house under consideration has 16 rooms, 3 stories, 
wood frame with brick veneer on the first story. It can be pur- 
chased by the sorority for $10,000 and is now assessed at $8,950. 
Amherst assessments are generally three-fourths of market value. 
The sorority would like to borrow $8,000 on a first mortgage. The 
committee did not vote but Trustees present expressed the opinion 
that the first mortgage should not exceed 70% of the purchase price. 

President Baker reviewed the Ways and Means Committee 
hearing on the college budget. 



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)MMITTEE 



!FiO-2-3B. NO. 3214-B 



THE MASSACHUSETTS STATE COLLEGE 

The President and Treasurer then discussed the revisions 
in the Army contract caused by change of quota from 1,000 men to 
750 men. With a reduction of 25% of the quota there is a reduction 
of only 17% in the payments due from the Army. Mr. Hawley indicated 
that the revision gave the College opportunity to correct some 
figures which had been underestimated earlier. Mr. Hawley said that 
the Ways and Means Committee had been informed of changes in the 
college budget to meet the Army Program on the basis of 1,000 cadets. 
Since that time he has reviewed the new Army contract for 750 men 
with Budget Director Greenough and it was agreed that the new figures 
should be submitted to Ways and Means. Under the present contract, 
it is necessary to add $398,800 to the College two-year budget but 
there will be an additional income to the College from the Army in 
the amount of #788,000. 

The Treasurer pointed out that Article 7 provides for re- 
vision of the contract on June 1 and at stated intervals thereafter 
if revision is desired either by the itrmy or by the College. After 
consideration and discussion, it was 

VOTED : To approve revised Army Air Forces Contract 
No. W2620 AC-97 dated April 22, 1943 and 
based on 750 cadets in lieu of contract for 
1,000 cadets signed by the committee 
March 29, 1943. 

Copy of this contract is made a part of these minutes. 
The committee further recommended that this contract be signed by a 
majority of the members of the Board, and Trustees Bowditch, Bartlett, 
Saltonstall, and Whitmore then signed four copies of the contract. 

On question from Trustee Whitmore, President Baker indi- 
cated that about 600 students are expected to enroll in the College 



1153 



Army Air Force 
contract 



1154 



THE MASSACHUSETTS STATE COLLEGE 



committee next fall and another 50 or 60 in the Stockbridge School. 




^Secretary 



I hereby agree to waive notice or call of meeting of the 
Executive Committee of the Board of Trustees of Massachusetts 
State College held at the Parker House in Boston, Friday, April 30, 
1943, at 12 noon. 



^fZL/Au^ cU^ /kXn/u<U. 



Nathaniel I. Bowditch 



.Joseph W. Bartlett 



\^CxXcp t. I^UJl~ZL^ * P hilip F. Whitmore 
lU f/Luf J^'^t Richard Saltonstall 



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OMMITTEE 



150-2-38. NO. 3214-n 



THE MASSACHUSETTS STATE COLLEGE 

June 15, 1943 
The following action of the Finance Committee of the 

Board of Trustees of Massachusetts State College is male a part of 

the official records of the committee and of the Board. This 

record consists of (l) setter of June 3, 1943 from the Treasurer 

of the College to members of the Finance Committee, and (2) Mail 

ballot signed by Trustees Bartlett, Bowditch, Brett, Cassidy, and 



Saltonstall. 



June 3, 1943 



Finance Committee — Board of Trustees 



Gentlemen! 



jit a meeting of the Executive Committee of the Board on 
March 29* i explained a tentative application just then received 
from a women's sorority at this College (Iota Beta Chapter of Chi 
Omega) for a first-mortgage loan on a house now occupied by the 
sorority under lease which they wish to purchase. Their tentative 
request was for a loan of §8,000.00 on a property valued at 
$10,000. In the discussion in the Committee, it was the consensus 
that a loan of 70/o of the purchase price would be the maximum 
which should be considered but that an investment of this nature 
might be approved by the Trustees. 

as a matter of information I might report that in 1936 
the Trustees loaned -£12,000.00 lo Theta Corporation of Theta Chi 
Fraternity of Dhis College on a r fJo note secured by first mortgage 
on fraternity house. This has been a very satisfactory investment. 

The Chi Omega Sorority has now made a formal request for 
a loan of .#6,650.00 secured by a first mortgage on real estate at 
315 Lincoln avenue, consisting of a three-story, sixteen-room frame 
house, two-story three-car garage and 41 square rods of land. 
This property is very clot.e to the College Campus; the house is wel 
constructed and in good condition and the sorority has an opportu- 
nity to purchase it on deed from the Northampton Cooperara 
tive Bank, owner, at a price of <*9>500.00. Its assessed value for 
tax purposes is ^8,950.00. 

I hove personally inspected the property and believe tint 
this is a fair price. I recommend the investment of #6, 650. 00 of 
endowment fund principal in a. first-mortgage loan to Iota Beta 
Chapter of Chi Omega, Inc., said loan to bear interest at 5a> ^nd 
to be amortised at rate of -^.bb.OO per year. 



1156 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



As the result of recent call of bonds of the Puget 
bound Power and Light Company and the Wilson and Company, we have 
uninvested principal on hand of $6,113.92 s.nd the balance amount- 
ing to $536.08 is available in the savings account in the Amherst 
Savings Bank. The attached table indicates source of funds for 
this proposed investment. 

There is also enclosed a form of vote for your use if 
you approve this recommendation. 

Very truly yours, 

/s/ Robert D. Hawley 

Treasurer 



Mail Ballot 

I hereby approve the recommendation that the Treasurer 
of the Board of Trustees be authorized to invest $6,650.00 of un- 
invested Endowment .Bund Principal in first-mortgage real estate 
loan at 5% to the Iota Beta Chapter of Chi Omega, Inc. as 
described in the Treasurer's letter of June 3, 1943 and for this 
purpose approve the withdrawal of -$6,113.92 from the Principal 
Account of the Springfield Safe Deposit and Trust Company and 
•j?536.03 from the Principal Account of the Amherst Savings Bank. 

/s/ Joseph W. Bartlett 

Nathaniel I. Bo wd itch 
Alden C. Brett 
James T. Cassidy 
Richard Sal tons tall 






Secretary 



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BOMMITTEE 



150-2-38. NO. 3214-B 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE 

& FINANCE COMMITTEE 

June 23, 1943, 12:30 P.M., Parker House, Boston 



PRESENT : 



Trustees Bartlett, Brett, V.hitmore, 
Cassidy, Saltonstall, President Baker, 
Treasurer hawley, Professor Ray M. Koon, 



Secretary Burke 



During the luncheon preceding the formal meeting, Presi- 
dent Baker and Professor Koon discussed with the committee the 
possibility of exchanging a piece of land owned by the Vyaltham 
Field Station and unsuited to experimental purposes for a three acre 
piece adjoining the Station and excellently suited to experimental 
purposes. Professor Koon said that while the desired land was not 
immediately needed for experimental purrjoses, It represented the 
last piece of adjoining lmid which could be made available to the 
Station. Looking toward the future, he recommended that the 
Trustees acquire this piece while it is available. If the land is 
not acquired now, chances are it will be sold for residential de- 
velopment. The Station has an offer of $3500 for its undesirable 
piece of land which is less than two acres in extent. For $3500 
it can acquire the desired three acres of land. 

There was discussion by the members of the Finance 
Committee as to means of effecting this land exchange should it 
prove to be desirable. It was finally agreed that no action would 
be taken by the committee until information as to land values, 
possible procedures as to sale, purchase, leasing, etc. is presenter 

The meeting was called to order and President Baker 
raised question as to whether it would be possible for the meeting 
to be conducted as a joint meeting of the Executive Committee and 



1157 



Waltham 

Field 

Station 



1MB 



COMMITTEE 



Stockbridge 
School of 
Agriculture 



THE MASSACHUSETTS STATE COLLEGE 



the Finance Committee. It was agreed that meeting of the Executive 

Committee could be called provided its members would agree to waive 

call for the meeting. Such c&ll was waived orally by Trustees 

Bartlett and Whitmore, and the Secretary was instructed to seek 

waiver from Nathaniel I. Bowditch, the only member of the Executive 

Committee not present. Trustee Bartlett was elected to serve as 

chairman. It was 

VOTED : To waive reading of the call for tne meeting 
of the Finance Committee. 

President Baker presented the first item of business in 
the form of recommendation from the Stockbridge School Advisory 
Committee that the Stockbridge School program be changed from a two- 
year to a one-year program effective with the fall term of 1943 &nd 
to continue for the duration of the war. The President said that 
the committee had recommended that the one-year program remain in 
effect possibly for several years after the war, but his recommenda- 
tion was that the change be confined to the length of the war. The 
Trustees discussed the type of certificate or diploma which should 
be awarded if the change were made, the effect of the change on 
Stockbridge applicants for hotta Crabtree loans, the effect on 
Stockbridge Alumni, and other possible effects. After thorough 
discussion, it was 

VOTED : By the Executive Committee to adopt a one-year 
program for the Stockbridge School of Agri- 
culture as recommended by the Stockbridge 
School Advisory Committee, such program to be- 
gin with the fall term of 1943 and to be 
effective for one year only, with the further 
understanding that certificates of completion 
of the one-year course rather than the regular 
Stockbridge School diplomas should be awarded 
to students who successfully complete the course. 



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150-2-1B. NO. 1214. B 



THE MASSACHUSETTS STATE COLLEGE 

President Baker informed the Trustees of a request from 

YIestover Field authorities for the use of the old rifle range of 

the College during the war period and, it was 

VOTED: By the Executive Conmittee to authorise the 
President to loan the rifle range for use by 
Army personnel from Westover Field with the 
understanding that the Army would assume 
responsibility for the use of the field 
during the war period. 

President Baker informed the Trustees that the Army had 

withdrawn the cavalry horses from the ROTC Unit at the College and 

the ROTC officers stationed at the College feel that these horses 

will not be returned after the war. The vacant stables would make 

a very suitable central garage for automotive equipment owned by the 

College, and the President asked authority for the expenditure of 

up to $500 to convert the stables for use as a central garage. 

After discussion, it was 

VOTED : By the Finance Committee to authorize the Presi- 
dent and Treasurer to expend up to $500 in con- 
verting the vacant ROTC stables into a central 
garage for the housing of college-owned automotive 
equipment . 

Treasurer liawley reported on changes in certain college 
buildings to prepare them for use by the Army Air Force cadets. All 
changes made have been previously authorized by the Trustees. Most 
of the changes were made in Lev/is, Thatcher, and Abigail Adams 
dormitories to take care of the doubling of the capacity of these 
buildings. The College is now housing 750 men in these three dormi- 
tories which previously housed a maximum of 400 civilian students. 
Changes include installation of additional toilets and lavatories. 

Draper Hall, the boarding hall, is now feeding 750 cadets 
as against a maximum of 450 civilian students. A walk-in refrigerator 



1159 



Rifle 
Range Land 



Cavalry 
Stables 



Army Air 
Force 



1160 



COMMITTEE 



Fraternity 

Rooming 

Houses 



THE MASSACHUSETTS STATE COLLEGE 

is being added to the kitchen facilities. The Army has put up 
$4,000 for the condenser unit and the College is paying approxi- 
mately $3800 for labor and materials on the box. Mr. Hawley re- 
ported also that the Army is using the Infirmary ?^ard building and 
the College plans to set up one of the fraternity houses as an 
Infirmary for civilian students. 

There was discussion of progress in arranging for the 
leasing of fraternity houses so that the College could offer dormi- 
tory accommodations to civilian students. Treasurer Hawley said 
that each fraternity house has been inspected from cellar to attic, 
conferences have been held with fraternity representatives, the 
lease form has been informally approved by the Attorney General's 
Office, and the Commission on Administration and Finance has been 
informed of the negotiations. The Ways and Means Committee and the 
Budget Director have also been informed. Commissioner Foster 
attended conference on the campus at which representatives of 
fraternities discussed with college administrative officers the 
arrangements for the leasing of fraternity houses. The Commissioner 
has given verbal approval of arrangements made to date but nothing 
is in writing. 

Mr. Hawley reported that he came to Boston Tuesday with 
eight completed leases signed by the representatives of eight 
fraternities and ready for approval of the Trustees. In discussing 
the matter with Major Cronin, Acting Chairman of the Commission on 
Administration and Finance, Mr. Hawley was informed that each lease 
must be approved by State Superintendent of Buildings, Mr. Ever berg 
Mr. Hav/ley called on State Superintendent Everberg Wednesday morning 



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150-2-30. NO. 3214-F) 



THE MASSACHUSETTS STATE COLLEGE 



preceding the meeting of the Trustees. Mr. Everberg seemed to feel 
that it would be satisfactory for Trustees to approve the leases 
which would then be referred to the Governor and Council and that 
he would have opportunity at that time to approve the leases. He 
notified Mr. ^awley that he would call at the College Friday, 
June 25, to inspect the properties and go over the lease form. 

Mr, Hawley emphasized that the College proposed to lease 
only such fraternities as are in good condition of which these are 
eight at the present time. There is a total of thirteen fraterni- 
ties on the campus and it is expected that some of the others will 
meet college requirements. 

There was discussion of the financial arrangements for 

leasing the houses and the method of arriving at the rental figures 

After discussion, it was 

VOTED; By the Finance Committee to approve the leases 
of fraternity houses and recommend that they be 
signed by a majority of the members of the Board 
of Trustees and be subject to procedure required 
by law. 

Trustees present then signed the lease forms for the 



following f rat emit ie s : 

Phi Sigma Kappa 
Theta Chi 
Kappa Sigma 
Alpha ^igma Phi 



Alpha. Gamma Rho 
Sigma Alpha Epsilon 
Tau Epsilon Phi 
Q.T.V. 



It was understood that leases of the other fraternity 
houses may follow for signature if and when necessary repairs are 
guaranteed . 

Treasurer Hawley referred to his letter of June 3 concern 
ing a first mortgage loan on the Iota Beta Chapter of Chi Omega. 



Chi Omega 
Sorority 






1162 



COMMITTEE 



Delinquent 
Accounts 



THE MASSACHUSETTS STATE COLLEGE 



This letter is a part of the records of the Finance Committee. 

Mr. Hawley s aid that in paragraph three of his letter, he had said, 

"the house is well constructed and in good condition and the 

sorority has an opportunity to purchase it on warranty deed from the 

Northampton Cooperative Bank" . He has since been informed that the 

bank will give a quit-claim deed. After consideration by the 

committee, it was 

VOTED : To correct the record of the Finance Committee 
as of June 3> 1943 omitting the word "warranty" 
from paragraph three. 

The Committee considered the matter referred to it by the 

full Board pertaining to collection of delinquent student loan fund 

accounts. Question was raised by the Director of Accounts of the 

Attorney General's Department as to authority of the Trustees to 

write off delinquent accounts and to attempt collection of such 

accounts through a commercial agency. This matter was described in 

a letter to the Executive Committee dated June 1, 194-3 • Following 

discussion, it was 

VOTED: By the Executive Committee to approve the 

recommendation of the Treasurer in his letter 
of June 1 (this letter is made a part of the 
minutes) and to authorise him to write to 
the Director of Accounts of the .attorney General ! s 
Department conveying this action of the committee. 

June 1, 19^-3 

Executive Committee 
Board of Trustees 

Gentlemen: 

jit the meeting of the Board of Trustees held in *uaherst on 
Llay 22nd, the Treasurer read a letter from Mr. W. Forbes Robertson, 
Director of Accounts in tiie Department of the Attorney General, of 
which copy is attacned hereto. Since there was insufficient time 
for the consiueration of the matter at the Board meeting, it was re- 
ferred to the Executive Committee with power. 



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IF-0-2-38. NO. 3214-B 



THE MASSACHUSETTS STATE COLLEGE 

The practice of writing off delinquent Trust Fund accounts 
by the authority of the Board of Trustees is one of long standing 
and I believe this is the first time it has been called into 
question. The accounts to v/hich Mr. Robertson refers were written 
off upon the authority of action of the Finance Committee at its 
meeting on January 26, 19^3 • 

The accounts in question are all more than ten years old 
and all but two of them were referred to the Attorney General for 
collection May 1, 1940. &e secured a collection of $100.00 on one 
note in September, 1941 > but we have had no report from him since the; 

These accounts were referred to the American Credit Bureai. 
for collection in March, 1943 » by authority of an action of the 
Board of Trustees on January 23, 1941 "thai: the Treasurer be re- 
quested to collect delinquent loan accounts of Trust Funds in sucii 
manner as appear to him advisable" . 

I had opportunity to discuss this matter with Mr. Bartlett 
on May 25 and it was his opinion that the Executive Committee 
would authorize me to reply to Mr. Robertson's letter indicating 
that the Trustees have felt that they had full power under Section 7 
of Chapter 75 of the General i»aws to administer these Trust Fund 
accounts, that for a great many years they have acted from time to 
time to write off uncollectible accounts. In accordance with their 
belief that full authority is invested in the Board, they have 
entered into a contract with a Commercial Collection Agency for the 
collection of these ten accounts which have run more than ten years 
and they do not feel that they can abrogate this contract unless 
they are specifically advised by a formal opinion of trie Attorney 
General that they lack the necessary authority. 

Since no early meeting of the Executive Committee is 
planned, I am referring this matter to members of the Committee by 
mail witli the request that they indicate to me b^ return mail 
whether or not they approve the action indicated above. 

Very truly yours, 

/s/ R. D. Ilawley 
Treasurer 



Treasurer Hawley reported on the college budget as re- 
cently approved by the Legislature for the two-year period be- 
ginning July 1, 1943. For the first year of the biennium, the 
appropriation is $18,953 less than the college S|jent in the fiscal 
year of 194*^ • However, the College has been informed that additionajl 
amounts v/hich it had requested for meeting the Army Program, the 



1163 



Budget 



1164 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

Emergency Food Production Program, and the Victory Garden Program 
have been appropriated by the Legislature as part of the Governor's 
special emergency fund. The College can make expenditures for 
these programs by seeking transfers from the Governor's Emergency 
Fund as they are needed. Chairman Bartlett requested that 
Treasurer Hawley send a report to the Finance Committee informing 
them in detail as to the college buaget and as to understandings 
which have been arrived at with State House Officials as to ex- 
penditure of special funds. 

The report of the Auditor for the period June k., 1941 "to 
June 1, 1942 which had been referred to this committee with power 
by the full Board was considered. & copy of this report had been 
mailed to each Trustee by t he President early in the spring and 
comments upon the report by the Treasurer had been forwarded to 
each member of this committee prior to this meeting. Numerous 
questions were asked of the Treasurer and there was discussion of 
the recommendations of the report. It was 

VOTED : To authorize the Treasurer with the approval 

of the Chairman, to send proper acknowledgment 
of the report to the Auditor with copy to the 
Comptroller . 

President Baker called attention to the proposed appoint- 
ment of a committee to advise the next session of the Legislature 
concerning laws governing the agricultural and dairy industry of the 
Commonwealth and suggested the possible opportunity for service by 
the College through representation on this committee. It was 

VOTlvD: To authorize the President to take such stefJS as 

seem advisable to take advantage of this opportunity. 

The meeting was adjourned at 3iQ5 P.M. 



^Secretary 




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OMMITTEE 



1RO-2-38. NO. 1214-B 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE COMMITTEE ON FINANCE 
August Ut 194-3, 12M, Parker House, Boston 
Chairman, Trustee Bartlett 

PRESENT : Trustees Bowditch, Bartlett, Saltonstall, 
Vftiitmore, President Baker and Treasurer 
Hawley 

It was 

VOTED : To dispense with the reading of the minutes 
of the preceding meeting. 

President Baker explained to the Committee that the 
question of authority of the Trustees to use the income from unear- 
marked Trust Funds had again been raised by a request of the Chair- 
man of the Commission on Administration and Finance to the Attorney 
General of the Commonwealth for an opinion. 

Upon being informed of this action by the Chairman of the 
Commission, Mr. Bartlett had written in to ask for further informa- 
tion and had just been informed that the request for an opinion 
from the Attorney General was only for an informal opinion. In 
view of this later information that no formal opinion has been re- 
quested, it was the opinion of the Committee that no action by them 
is warranted. It was the feeling of the Committee that if Presi- 
dent Baker is asked to attend any conference for consultation in 
connection with the formulation of an informal opinion upon this 
subject, that he should call upon such Trustees as he may desire 
for advice and assistance. 

The President reported that recently information had come 
to the College through the offices of the Federation of Poultry 
Associations that the budget for the Extension Service for the 



1165 



Poultry 

Extension 

Specialist 



110 



COMMITTEE 



Business 
Officer - 
reclassification 



Storeroom 
organization 



THE MASSACHUSETTS STATE COLLEGE 

current year included provisions for a new position of -Poultry Ex- 
tension Specialist. Since the College has had no direct informa- 
tion on the subject, the President has written to the Budget 
Commissioner and he read to the Committee this letter in which was 
pointed out that it had been the policy of the College and the 
Trustees to include no new positions in the budget this year. It 
appeared to be the feeling of the Committee that before any new 
position is established, there should be further Trustee considera- 
tion of the matter. 

The Treasurer recalled to the Committee that in several 
recent budgets provision has been included for the reclassification 
of the position of Business Officer held by Mr. Erickson. He ex- 
plained the importance of this matter in the conduct of the busi- 
ness of the College and upon his recommendation, it was 

VOTED; To authorize the Treasurer to make special 

request for consideration of this budget item 
by the Commission on Administration and Finance. 

The Treasurer also reported proposed changes in the store- 
room organization by which the clerk now in charge of the Military 
Storeroom would take over the responsibilities for the Office 
Supply Storeroom. Other services now carried on by Mr. Mason 
Dickinson at the South College Storeroom such as receiving and 
shipping and janitor supplies will be transferred to the Power 
Plant, and Mr. Dickinsons position vacated to cover additional re- 
quirements for clerical service in the Treasurer's Office. This 
economy in service of storekeepers is made possible by the large 
reduction in responsibility for Military Stores. The need for 
additional clerical service in the Treasurer's Office is great and 
has already been covered for some months by temporary appointments. 



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lOMMITTEE 



150-2-33. NO. 3214-R 



THE MASSACHUSETTS STATE COLLEGE 

The reorganisation as described by the Treasurer was approved by 
the Committee, 

Attention was called to our list of securities with the 
particular question as to the advisability of selling at this time 
some of the premium bonds to capitalize these premiums by invest- 
ments in short-term governments and in anticipation of lower-bond 
prices within a few years. The Treasurer reported that the total of 
premiums on thirteen selected bonds would be approximately $3>600 
and that the annual loss of income would be approximately $1,000. 
It was the opinion of the Committee that no general sale of premium 
bonds is advisable. Following inspection of the list, it was 

VOTED i To authorize the Treasurer to sell $4,000 

Bethlehem Steel 3s due i960 — such sale to 
be made in September following announcement 
of new issues of government bonds, and to re- 
invest the proceeds in government bonds of 
approximately four or five year maturity. 

President Baker referred to previous consideration by the 

Committee of the proposal to lease a tract land adjoining the 

Waltham Field Station. He submitted data concerning its assessed 

valuation tax rate, etc., and upon consideration by the Committee, 

it was 

VOTED ; To authorize the President to lease for a period 

of two years three-acre tract of land adjoining the 
Waltham Field Station at a rental rate of $106.20 
per year with option to buy at any time at not 
more than $3,500. 

The meeting adjourned at 2:15 P.M. 



etary Pro Tern 




1167 



Waltham Field 
Station - 
land 






i 



116 



COMMITTEE 



Post War 
Committee 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF TRUSTEE COMMITTEE OH FACULTY AND PROGRAM OF STUDY 
September 8, 194-3, 11:00 A.M., President's Office 

PRESENT: Trustees Bowditch, Saltonstall, 

Mrs. McNamara, Mrs. Canavan, Presi- 
dent Baker, Dean Machmer, Dr. Van Meter, 
Secretary Burke 

As the regular Chairman of the Committee, Dr. Downey, is 
no longer a member of the Board, Trustee Bowditch acted as Chair- 
man. 

President Baker said that the main purpose of the meeting 
was to provide opportunity for the Trustee Committee on Faculty 
and Program of Study and the Faculty Post War Committee to come to- 
gether to discuss plans for the future of the College. A 
secondary purpose of the meeting was to allow the Trustees to see 
the Army Program in operation. 

The President discussed the program for the Army Air 
Force Cadets pointing out three difficulties preventing entirely 
satisfactory instruction. 

1. The varied educational background of the cadets 

2. The lack of time the men have for study 

3. The irregular calling out of the men by the Army 

The President also discussed conversations he had had 
with representatives of the First Service Command in Boston ex- 
ploring the possibility of the college's taking groups of men 
under the jurisdiction of the First Service Command for training 
in basic engineering or for training in area and language studies. 
He said there is also possibility that the ROTC juniors who were 
called out of this college last spring and are now at Fort Riley 
may be returned to the College to complete their work for the 

degree. 



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150-2-38. NO. 3214-B 



THE MASSACHUSETTS STATE COLLEGE 



Dean Machmer reported the effect of the war on the 
college curriculum. Changes which he mentioned included the 
shortened year, twelve weeks' summer session, enlargement of the 
ROTC quota, formation of the enlisted reserve corps, the adoption 
of a physical fitness requirement, addition of more hours to the 
ROTC program, introduction of new courses in history, army ad- 
ministration, pests of military camps, etc. 

The Dean estimated that the entering freshman class will 
number 280 of which 55 will be men students. He expects a total 
civilian enrollment of around 650. 

President Baker referred to meeting of the Finance 

Committee in Boston on August 4 at which the Trustees discussed the 

new position of Extension Poultry Pathologist for which funds have 

been appropriated by the Legislature. Secretary Burke read excerpt 

from the Finance Committee minutes of that date which included the 

following sentence. "It appeared to be the feeling of the 

Committee that before any new position is established, there should 

be further Trustee consideration of the matter." After discussion, 

it was 

VOTED: To authorize the President to locate a candidate 
to fill the position of Extension Poultry 
Pathologist. 

In accordance with past policy, President Baker reported 

to the Committee on extra compensation received by faculty members 

who coach student organizations such as the band, debate team, etc. 

Payment of such extra compensation requires Trustee approval and 

such approval has been granted in the past. After discussion, it 

was 



1169 



Poultry 

Extension 

Specialist 



Academics 

Activities 

Coaches 



1170 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

VOTED : To authorize the College to pay extra compensation 
from Academics Activities Funds to Faculty members 
for extra services as follows beginning with the 
college year 1942-43. 

Doric Alviani, $175 per year for coaching the band. 
Maxwell H. Goldberg, §150 per year for coaching 

publications. 
Mark Rand of Northampton (not a faculty member) 

§100 per year for coaching debate team. 

President Baker distributed copies of a tabular outline 
of staff changes caused by the war. This outline indicated a large 
turnover in staff caused by the calling up of reserve officers, the 
entrance of other staff members into the Army or Navy, resignations, 
etc. Not shown in the tabulation but reported by the President is 
the large turnover in the non-professional staff. 

The meeting was recessed untix 3 o'clock. During the re- 
cess the Trustees stopped in at Draper frail to see the cadets at 
lunch and later watched the cadets on the commando course. 

At 3 o'clock the meeting was again called, to order by 
Chairman Bowditch with the following present: Trustees Bowditch, 
Saltonstall, Mrs. M c Namara, President Baker, Secretary Burke and 
the following members of the College Post War Committee - Chairman 
Caldwell, Messrs. Fessenden, Helming, Goldberg, Dickinson, Colby, 
Lanphear, I^eet, Woodside, Yfestoott, Blundell. 

President Baker introduced the Committee, told how it was 
formed, its objectives, and its progress. Chairman Caldwell stated 
that the Committee considered its function to be not only immediate 
post war problems but general college problems in the coming year^. 
He said the Committee was appointed by the President in June of 194^ 
and in this respect was ahead of most other colleges in Wew England, 



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lfi0-2-3a. NO. -1214-B 



1171 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

There were many problems to be considered, he said, in 
planning for the future of the College and the war has provided a 
break or a transitional period which offers a real opportunity for 
changes to be made. 

Chairman Caldwell discussed briefly the organization of 
the Committee saying that sub-committees have been appointed to 
consider such matters as: 

1. Organisation of the College. 

2. Professional improvement and academic standards, 

3. The College and returned soldiers. 

President Baker reviewed for the information of the 
Trustees the general organization plan of this and other land-grant 
colleges, pointing out the division of work into three main fields 
of Resident Instruction, Agricultural Research, and Extension Work 
in Agriculture and Home Economics. He said that resident in- 
struction is in turn divided into three branches — the four-year 
program, the two-year vocational course in Agriculture, and the 
Graduate School. The four-year resident program is sub-divided 
into six divisional fields of instruction — Agriculture, Horti- 
culture, Liberal Arts, Physical and Biological Sciences, Home 
Economics, and Physical Education. 

There was general discussion on the subject of college 
programs for returned soldiers. The suggestion was made that these 
men will need guidance and that the college might well employ a 
trained man for this job. The suggestion was offered also that 
soldiers might find it difficult to readjust to a life of study, 
and that if the number of veterans warrant, it may be desirable to 
set up a special program for them for their first year. 



1172 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



Another subject discussed was the kind of college that 
will be needed to serve the public after the war. Shall enrollment 
be restricted? Can enrollment be restricted and the college still 
serve the people it was intended to serve? Should the curriculum 
be enlarged to meet the needs of more people? How will taxation 
affect education? It was pointed out that enrollment at the 
College is now restricted by the physical facilities of classrooms 
and laboratories and by the size of the faculty. 

The Chairman pointed out that the Committee was not pre- 
pared at this time to make specific recommendations to the ad- 
ministration - that the purpose of the meeting was to inform the 
Trustees of progress in thinking and to get the benefit of any 
suggestions the Trustees cared to offer now or in the future. He 
indicated that later the Committee will make a report and certain 
specific recommendations which the administration may wish to 
transmit to the Trustees. 

At the conclusion of the meeting, the President urged 
the Committee to continue with its studies as he felt these would 
be very helpful both to the administration and the Trustees. 

The meeting was adjourned at 5*00 P.M. 



Secretary 




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:OMMITTEE 



150.2-n8. NO. -J214-B 



THE MASSACHUSETTS STATE COLLEGE 



MINUTES OF MEETING OF TRUSTEE COMMITTEE ON 
EXPERIMENT STATION 

September 25, 1943, 11:15 A.M., President's Office 



PRESENT ; Chairman Malcolm, Trustees Brett, Hubbard, 

Vfnitmore, President Baker, Director Si ever s, 
' T 8ssrs. Gaskill, Van Roekel, Smith, 
Secretary Burke 

President Baker said that the purpose of the meeting 
was to inform the Committee of the work of the Experiment Station. 

Chairman Malcolm called upon Director Sievers for a 
general statement on the purpose of the Station. Director Sievers 
said that Experiment Stations were developed in the United States 
out of the desire to feed the population. During the nineteenth 
century the feeling developed that if the population of the country 
continued to grow, a severe food shortage might result. Agri- 
cultural education was therefore established to teach the people 
how to produce food more effectively. It was discovered that very 
little factual material was available on which to base this teach- 
ing and Agricultural Experiment Stations were then established and 
charged with the duty of providing facts on food production. 

At the present time, the Director said there are 82 
regular staff members at the Station, and up to 32 additional 
[ "sons (non-professional) employed during peak seasons. The 



Station is carrying on 22 different activities. 

In response to question as to the Station 1 s war program, 
the Director said that research of the kind. carried on by the 
Station is always necessarily in advance of the current practices 
among farmers. For this reason the Station found no need for 



1 173 



1174 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 

drastic revision of its program when war came. The Station already 
was in possession of a large body of facts which served as the 
basis for war time recommendations to farmers. For example when 
certain spray materials became scarce, the Station already knew of 
effective substitutes and how to use them. 

The Director reviewed relations with the United States 
Department of Agriculture and spoke in particular of the Hatch Act, 
the Adams Act, the Purnell Act, and the Bankhead-Jones Act — all 
of which appropriated certain monies for the use of Agricultural 
Experiment Stations . 

He : discussed also the relation of this Station with 
other New England Experiment Stations. Hew England, he said, has 
pioneered in the avoidance of duplication of research, and the six 
New England Experiment Station directors meet more or less 
regularly to discuss common problems. 

There was discussion of relations between the Station and 
industrial concerns, and the Director said the Station was now 
carrying on specific research programs at the behest of perhaps 20 
industrial groups. 

At 12 o'clock the group visited the Poultry Disease 
Laboratory where Dr. Van Roekel explained the work carried on there 
~ter lunching at the Butterfield Dormitory, the Trustees 
visited the Seed Laboratory and Mr. Frederick A. McLaughlin ex- 
plained the work of the laboratory. 

At 2 o'clock the Trustees met in the East Experiment 
Station and the following staff members discussed research on 
which they are actively engaged - Entomology, A. I. Bourne; Food 
Preservation, W. B. Esselen, Jr.; Animal Nutrition, J. G. Archibald j 



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I50-2-3B. MO. 1214-R 



THE MASSACHUSETTS STATE COLLEGE 

Pomology, J. K. Shaw; Poultry Genetics, F. A. Hays; Tobacco, 
C. V. Kightlinger; and Dutch Elm Disease, M. A. McKenzie, 

At 4 o'clock the Trustees visited the Nutrition 
Laboratory where Dr„ Julia 0. Holmes explained the work in progress 

At the conclusion of the day' s program, the Trustees 
unanimously directed the Secretary to inscribe in the records of 
the Board their sincere appreciation for the splendid program 
arranged for them. 




ecretary 



1175 



I 



1176 



COMMITTEE 



Waltham Field 
Station 



THE MASSACHUSETTS STATE COLLEGE 

MINUTES OF MEETING OF TRUSTEE EXECUTIVE COMMITTEE 
November 17, 1943, 12:30 P.M., Parker House, Boston, Mass. 

PRESENT : Trustees Bar tlett, Malcolm, Whitmore, 
President Baker, Treasurer Hawley, 
Secretary Burke 

In the absence of the Chairman, Trustee Bartlett was 

elected chairman for the meeting. 

It was 

VOTED : To waive reading of the call for the meeting. 

It was 

VOTED : To waive reading of the minutes of the last 
meeting. 

President Baker reviewed action resulting in authority from 
the Governor and Council for the Chairman of the Board to sign in- 
denture granting right of entry to the United States Army to property 
of the College located at the Waltham Field Station. The Army re- 
quested permission to enter to survey and construct a sewer for an 
Army Hospital now under construction at YJaltham. The President 
pointed out that the Army will eventually request easement for 
property included in the sewer line cutting across the Waltham land. 
The land under which the line would go is not now used for experi- 
mental purposes and the line would not interfere materially with 
operations of the Waltham Station. After discussion of this topic, 
the Committee 

VOTED: To confirm the action of the President of the 
College and of the Chairman of the Board of 
Trustees in executing indenture for right of 
entry by the Army to the Tftalthtun Field Station 
property . 



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150-2-38. NO. 3214-13 



1177 



THE MASSACHUSETTS STATE COLLEGE 

It was also 

VOTED: To authorize the Treasurer and the President 
to continue negotiations with the Army and to 
report to the Board when further action in 
connection with the sewer line is necessary. 

The President also reported on progress in the leasing of 

three acres of land adjoining the Waltham Field Station, referring 

to previous discussion of this question at joint meeting of the 

Executive Committee and Finance Committee of the Board on June 23, 

194.3. The President reported that there could be no possibility of 

the Station acquiring title to the desired three acres of land until 

the Legislature meets. In the meantime, the Chairman of the 

Commission on Administration and Finance has agreed that the 

College may rent the three acres on a tenant-at-will basis with 

quarterly rent payments of &26.55« After discussion, it was 

VOTED : To authorize the President and Treasurer to 

rent three acres of land adjoining the Waltham 
Field Station on a tenant-at->wili basis with 
quarterly rent payments of $26.55 with the 
understanding that the Commission on Administra- 
tion and Finance has assured the Treasurer of the 
College that funds will be made available by the 
Commission for this purpose. 

Treasurer Hawley reported on (l) income under the Army 
Program, (2) operating costs of the College in relation to appropria- 
tion, and (3) investment of endowment funds. These reports are 
attached to and made a part of these minutes. 

President Baker reported that the Army Air Force contract 

would be up for renegotiation sometime between now and December 31 

and renegotiation would be made on the basis of experience with the 

program up to date. It was 

VOTED : To authorize the President and Treasurer to 
proceed with renegotiation of the Army Air 
Force contract and to bring the contract to 
the Board for signatures. 



Army Air Force 
contract 



1178 



COMMITTEE 



Franklin County- 
Trust Company 



THE MASSACHUSETTS STATE COLLEGE 

It was further 

VOTED : That the Commission on Administration and 
Finance be advised of the forthcoming re- 
negotiation and invited to participate in 
the renegotiation in view of the participa- 
tion of the Commission in the original con- 
tract . 

There was discussion by members of the Executive Committee 
as to how the Trustees might be more helpful to the College Ad- 
ministration in meeting the need for swift action, particularly in 
operating the Army Program. The Committee wished the President to 
understand that he could and should call upon the Trustees for aid 
at any time that difficult problems arise at the College, and it 
was 

VOTED : To urge that the President call a meeting of 
any Committee of the Board that he desired 
whenever any difficulties or need for quick 
action arise. 

Treasurer Hawley informed the Committee that because of 

the large amount of cash deposits that the College has accumulated 

from time to time in the First National Bank of Amherst, it was 

felt to be the part of wisdom to transfer part of these funds to 

the Franklin County Trust Company of Greenfield, Massachusetts. He 

requested that the Committee authorise the Treasurer's signature 

for transactions with the Franklin County Trust Company and 

accordingly, it was 

VOTED : To authorise Robert D. Hawley, Treasurer of 
Massachusetts State College, to sign any and 
all checks, withdrawal orders, drafts, certi- 
ficates of deposit, and all other documents 
required to be signed or endorsed in the name 
and behalf of Massachusetts State College or 
the Board of Trustees of said Massachusetts 
State College in order to deal with, withdraw 
from, and deposit to any accounts now existing 
or that may exist in the future in the Franklin 
County Trust Company at Greenfield, Massachusetts. 



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Expendi tures 



.MASSACHUSETTS STATiii 0OLLi&£ 
'FINANCIAL fcTAT&iENT 
STATi; FUNDS 
JULY 1, 1943 to OCTOBER 31, 1943 



1942 1943 Est. ror 
July-Qcto Ju ly-Oct. 12 mos. 



App rop . 

Fiscal 

Year 



Addition 
Required 



1. Administration 
codes 1,2,3,4,5 

2. Instruction 
codes 11,12,15,16,17 

3. Extension Service 
codes 21,22,23 

4. Experiment station 

& Control Services 
all codes from 25-62 

5« Prod. Enterprises 
codes 65 and 06 

6» Operation of plant 
codes 71,72,73,74 

7- Boarding Hall 

Si codes 77 and 76 

TOTAL 



22 , 44S. 11 
133,000.10 

38,014.11 
75,030.40 

28,829.60 
86,054.09 

27,732.57 



24,438.36 77,153.46 72,900, 
195,739.26 523,978.74 424,710 



42,136.26 135,258.09 112,951 



80,571.57 263,928.28 235,140 



36,928.74 111,700.00 85,300 
85,353.26 311,670.00 241,370- 



6,500. 

103,070. 

20,000. 
30,700. 

26,400. 
70,200. 



79,771.58 2b0,000.00 115,000. 165,000. 



$411,108.98 544,939.03 1,703,688.57 1,287,371. 421,870, 



RECEIPTS 

Tuition and other 70,683-74 37,278.00 
Instruction Receipts 
codes 201,251,452, 601, 
252,253, 254, 602 

Control Services 
all control codes 



20,588.50 26,417.07 



Productive Enterprises 13,468.52 21,199-16 
Student Room Rents 



Boarding Hall 
Other Receipts 
Army Program 



35,7.-6.49 25,381.66 
37,267.53 17,010.45 



2,668.85 



2,483.40 
271,573.94 



T0T,AL 



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$180,413.63 $401,343.68 

SUMMARY 



The addition to our appropriation for the current year estimated at 
^421,870. is made necessary by the cost of temporary salary increases, 
effective <Fuly 1, 1943, (est. $107,000.) and the Army Program {est. #314,8 70) . 
The increase in revenue for this fiscal year compared to average peace- 
time operations and based upon experience of the first four months is 
estimated at $500,000.00, 



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MASSACHUSETTS STATE COLLEGE 
AIR FORCE CONTRACT 

7 Months (March - September, incl. 1943) 



*** Activating 

* flse of Facilities 

Instruction 
** Medical Service 

Subsistence 
* Maintenance & Operation 



*** Textoooks 



Expended 

$16,395.91 
-42,063.50 

134,310.47 
19,694.43 

154,342.03 
49,590.33 
13 ,,249.44 



Received 

#16,395.91 
42,063.50 

144,132.62 
17,850.00 

164,410.00 
49,590.33 



TOTALS 



£429,646.11 $447,691.80 



* Contract Sum 
*» Use of Facilities therein a Contract Sum 
•*** Includes 3% Administration 



November 16, 1943 



MASSACHUSETTS STATE COLLEGE 
REPORT OK KNDOiraT gQBDS 

ToftaJ. Principal $162<,111,67 



tkwcuiiosz 1 15, 1943 



Invested in securities 135,1B0»02 

«* M Real Estate Mortgages 18.650,00 

Theta Chi Fraternity &L2,000. 
Chi Omega Sorority 6.650 * 

Amherst Savings Bank 8.281,65 



Since the June 30, 1943 report we have sold: 

Bethlehem Steel 3«s, I960 4,035,16 

cost $4,073«37 



purchased* 

U« S. Treasury 2 8 s, 1953 4,000.00 

Chi Omega, 1st Mort. Real Estate 6,650-00 

5% loan 



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I30-2-38. NO. H214-B 



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OMMITTEE 



1179 



i 



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THE MASSACHUSETTS STATE COLLEGE 

President Baker and Treasurer Hawley reported that the 
College desired to establish as a revolving student trust fund under 
the control of the College Treasurer the funds which the students 
have managed in the past as the Homestead Association Fund. This 
money is made up from deposits of women students living at the 
Homestead for the purpose of acquiring experience in the management 
of a household. From time to time, the auditor has questioned the 
handling of this fund outside the control of the College Treasurer, 
and the Administration has now worked out a plan with the Home 
Economics Department whereby this money can be handled in the same 
way as other student revolving funds and still permit the girls to 
have the experience of paying bills and handling the financial trans- 
actions of a household. After discussion, it was 

VOTED ; To authorize the President and Treasurer to es- 
tablish the Homestead Association Fund under the 
control of the College Treasurer as a revolving 
student trust fund. 

The President reported to the Committee that Miss Charlotte 
L. Donahue had completed requirements in 1941 for the degree of 
Bachelor of Arts but her name had not been recommended to the Board 
for award of the degree and the diploma because her accounts had not 
been settled in full with the Treasurer. Miss Donahue, now 
Mrs. Charlotte D. Whittemore, has recently settled her accounts in 
full and needs the diploma in connection with her work for an ad- 
vanced degree at Yale University. The President recommended that 
the Committee approve the granting of the degree Bachelor of Arts 
to Miss Charlotte Li. Donahue, and it was 

VOTED ; To authorise the President to take appropriate 
action on this matter and to seek confirmation 
of the Full Board at the next meeting. 



Homestead 

Association 

Fund 



Charlotte L. 
Donahue 



1180 



COMMITTEE 



Tuition 



Emergency 
Public Works 
Commission 



A.S.T. 
Program 



THE MASSACHUSETTS STATE COLLEGE 

President Baker called to the attention of the Committee 
the correspondence between him and Patrick J. Sullivan, Acting 
Commissioner of the Department of Education, this correspondence 
occurring during the period September 15 to October 6, 1943. This 
correspondence referred to the relation between the College and the 
State Department of Education. After consideration of the 
correspondence, the Committee felt that no action was called for 
and that the power of the Trustees in operating the College was 
clearly defined by law. 

President Baker reviewed activities of the College Ad- 
ministration in connection with the preparation of building plans 
for post war construction in cooperation with the Emergency Public 
Works Commission. The President requested no action on the part of 
the Committee but indicated that the matter would be referred to the 
Committee on Buildings and Grounds. 

The President informed the Committee of the return to the 

College of 47 men, who during the college year of 1942-43 were 

juniors in the R.O.T.C. These men were called to active service in 

the Army last spring and have been stationed at Fort Riley, Kansas. 

The Army has now returned them to the College under contract, which 

is yet to be negotiated, for further academic training. After 

discussion, it was 

VOTED ; To authorize the President and Treasurer to 
proceed with negotiations for contract with 
the United States Army for the instruction, 
housing, feeding, and medical care of men 
stationed at the College under the Army A.S.T. 
Program . 



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MMITTEE 






I 



150-2-33. NO. T514-B 



THE MASSACHUSETTS STATE COLLEGE 

The Treasurer said that the Commander of the 58th College 
Training Detachment on Campus had requested him to handle a fund 
known as the Aviation Student Fund which consists of money contri- 
buted from time to time for the benefit of Army Air Force cadets and 
used by the Detachment to finance aviation student recreational 
activities and for similar purposes • It was 

VOTED : To authorize the Treasurer to accept moneys from 
the Commanding Officer of the 58th College Train- 
ing Detachment to establish an agency fund to be 
known as the Aviation Student Fund. 

President Baker distributed copies to the Trustees of re- 
port on Emergency Food Production at the College and indicated that 
the final report of the College Food Production Program would be 
made available to the Trustees around the end of the year. 

The President reported that a new uniform and overcoat 
were needed by the driver of the state car, George Mellen. 
Mr. wlellen's official title is Motor Equipment Repairman and most of 
his time is spent in maintenance and operation of automotive equip- 
ment. He is, however, called upon to drive the state car when the 
car is needed for transportation of visiting officials and other 
distinguished guests of the College. The Committee expressed feel- 
ing that the driver of an official state car who must meet and work 
with important visiting officials and guests should be properly uni- 
formed to maintain the dignity and the prestige of the Commonwealth 
and the College. Accordingly, it is 

VOTED: To authorize the President to expend approxi- 
mately $50 for an overcoat and approximately 
^4.0 for a uniform for Mr. Mellen from Unear- 
marked Trust Funds. 



1181 



Aviation 
Student Fund 



Uniform - 
for chauffeur 



1182 



COMMITTEE 



Graduate School 

reciprocal 
arrangement 



Tuition 



THE MASSACHUSETTS STATE COLLEGE 

The President reported that directors of the graduate 

schools of four colleges in the Connecticut Valley - Mt. Holyoke, 

Smith, Amherst, and Massachusetts State College - had recently met 

to discuss the problem of cooperative arrangements for graduate 

study. As result of this meeting, the directors recommended that 

graduate students, resident at any one of these four colleges, be 

permitted to take a minor part of their graduate study at any other 

of the four colleges without tuition payment to the college where 

the minor portion of the work is taken. It is not expected that 

large numbers of students would take advantage of this privilege but 

such an arrangement would undoubtedly facilitate freer electives of 

work at other colleges on the part of certain specialized students. 

Because of the higher tuition charges at the other col.i.eges, the 

advantage, if any, would accrue to the favor of graduate students in 

residence at Massachusetts State College. After consideration, it 

was 

VOTED : To approve the reciprocal arrangement for graduate 
students as outlined above and to permit the taking 
of a portion of graduate work at Massachusetts 
State College by graduate students in residence at 
Smith, Amherst, or Mt. Holyoke without payment of 
tuition to Massachusetts State College. 

Chairman ^artlett said that he had had opportunity to talk 
with Assistant Attorney General Roger Clapp concerning the decision 
by Judge Joseph W&lsh of the Suffolk Superior Court on November 10, 
19-43 ruling that tuition and expense fees of students at Massa- 
chusetts State Teachers Colleges were illegal. 

Mr. Clapp requested the Board through Mr. Bartlett to file 
a brief, amicus curiae, reflecting the attitude of the Trustees in 
connection with tuition and expense fees of students at Massa- 
chusetts State College. After discussion, it was 



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150-2-38. NO. 121 4B 



OMMITTEE 



f 



I 



THE MASSACHUSETTS STATE COLLEGE 

VOTED ; To request a lawyer member of the Board to pre- 
pare and submit such brief to the Attorney 
General. 

The meeting was adjourned at 3*35 P.M. 




Secretary 



MASSACHUSETTS STATE COLLEGE 



The following action of the Finance Committee of the 

Board of Trustees of Massachusetts State College is made a part 

of the official records of the committee and of the Board, 

December 3, 194-3. By mail poll, it was 

VOTED ; To authorize the Treasurer to purchase 
$2,000 U. S. War Bonds, Series G, 2^' s 
1955. 

The follo¥« T ing Trustees voted in favor of the above 

action; John W. ^aigis, James T. Cassidy, Joseph W. Bartlett 

and Richard Sal tons tall. 




Secretary 



1183 



•Ac ■£&■ y^jJ' m n 



COMMITTEE 



THE MASSACHUSETTS STATE COLLEGE 



PAGES 1184 - 1200 NOT USED 



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